Table Of Contents
Managing Scheduled Meetings on Cisco Unified Conferencing for TelePresence
About Meeting Management
Viewing Current Meeting Information
Monitoring Current Meeting Status
Viewing Upcoming Meeting Information
Viewing Past Meeting Information
Searching for a Meeting
Generating Reports
Managing Scheduled Meetings on Cisco Unified Conferencing for TelePresence
Revised: June 22, 2007, OL-11749-01
Topics in this section include;
•
About Meeting Management
•Viewing Current Meeting Information
•Monitoring Current Meeting Status
•Viewing Upcoming Meeting Information
•Viewing Past Meeting Information
•Searching for a Meeting
•Generating Reports
About Meeting Management
The All Meetings section displays the meeting schedule and includes information about scheduled meetings in the past, present and future. The All Meetings section includes the following tabs:
•Current—Lists all meetings currently in progress.
•Upcoming—Lists all upcoming meetings.
•History—Lists all past meetings.
Viewing Current Meeting Information
You can view or search for all meetings that are currently in progress.
Procedure
Step 1 Log in to Video Administration.
Step 2 Click All Meetings.
The Current tab displays by default and lists all the meetings that are currently in progress.
Step 3 (Optional) Search for specific in-progress meetings.
Step 4 View the meeting information as follows:
Tip Clicking the column heading to sort.
|
Field
|
Description
|
Subject |
Subject of the meeting. |
Start Time |
Meeting date and start time. |
Duration |
Length of the meeting, in minutes. |
Host |
Name of the designated host of the meeting. |
Status |
Meeting creation status. The color of the status indicator indicates the following status: •Green—Successful status •Orange—Alert status •Red—Failure status |
Step 5 View the status indicators in each row as follows:
|
Indicator
|
Description
|
First (left) status icon |
Indicates meeting creation status. |
Second (middle) status icon |
Indicates participant/terminal status. •If red, a participant/terminal is not connected. •If orange, a participant/terminal is disconnecting from the meeting. |
Third (right) status icon |
Indicates meeting termination. |
No status indicator |
Means that there are no designated meeting participants/terminals. |
Tip Click any red status indicator to view the Reason Failed error message.
Related Topics
•About Meeting Management
•Logging In to Video Administration, page 1-3
•Searching for a Meeting
•Rescheduling Meetings Before Taking an MCU Offline, page 7-3
Monitoring Current Meeting Status
The indicator icons in the Status column of the All Meetings windows enables you to monitor the status of any meeting. There are three status indicators that may appear in the Status column, and each status indicator has a specific meaning.
Procedure
Step 1 Log in to Video Administration.
Step 2 Click All Meetings.
The Current tab displays by default and lists all the meetings that are currently in progress.
Step 3 View the status indicators as follows:
|
Indicator
|
Description
|
First status indicator, left side of Status column |
This status indicator shows whether or not the meeting was created successfully. If a meeting is not created successfully, the status indicator is red. Click this status indicator to open the Reason Failed window that displays detailed information about why the meeting was not created successfully. To try to create the meeting again, click Retry in the failure message window. |
Second status indicator, center of Status column |
This status indicator shows whether or not all participants have joined the meeting successfully. Click the status indicator to open the Reason Failed window that displays detailed information about the meeting participants and their status. To access the In-Meeting controls, click Control Panel in the message window. |
Third status indicator, right side of Status column |
This status indicator shows whether or not the meeting is terminated successfully. |
Related Topics
•About Meeting Management
•Logging In to Video Administration, page 1-3
•Searching for a Meeting
Viewing Upcoming Meeting Information
You can view or search for upcoming meetings.
Procedure
Step 1 Log in to Video Administration.
Step 2 Click All Meetings > Upcoming tab.
All upcoming video meetings display.
Step 3 (Optional) Search for specific upcoming meetings.
Step 4 View meeting information as follows:
Tip Clicking the column heading to sort.
|
Field
|
Description
|
Subject |
Displays the subject of the meeting. You can click the subject to modify the meeting, for example, invite additional participants. |
Start Time |
Displays the date and time the meeting is scheduled to start. |
Duration |
Displays the meeting length in minutes. |
Host |
Displays the name of the person who is specified as the host of the meeting. |
Meeting ID |
Displays the unique identifier for the meeting. |
Related Topics
•About Meeting Management
•Logging In to Video Administration, page 1-3
•Searching for a Meeting
•Generating Reports
•Synchronizing Meetings, page 4-5
Viewing Past Meeting Information
You can view or search for past meetings.
Procedure
Step 1 Log in to Video Administration.
Step 2 Click All Meetings > History tab.
A list of all past meetings displays.
Step 3 (Optional) Search for past meetings.
Step 4 View meeting information as follows:
Tip Clicking the column heading to sort.
|
Field
|
Description
|
Subject |
Displays the subject of the meeting. |
Deployment |
Displays the deployment in which the meeting was scheduled. |
Start Time |
Displays the meeting date and start time. |
Duration |
Displays the meeting length in minutes. |
Host |
Displays the name of the person who is specified as the host of the meeting. |
Status |
Displays meeting termination status. •Green status indicates successful meeting termination and all participants successfully exited the meeting. •Red status indicates unsuccessful meeting termination or the abnormal exiting of a terminal from the meeting. Click the red status indicator to view the Reason Failed error message. •No status indicator indicates that there are no designated meeting participants. |
Step 5 Click the Subject of the meeting to view its details.
Tip Click Delete History to permanently delete meetings from the History tab.
Related Topics
•About Meeting Management
•Logging In to Video Administration, page 1-3
•Searching for a Meeting
•Generating Reports
Searching for a Meeting
Procedure
Step 1 Log in to Video Administration.
Step 2 Click All Meetings.
Step 3 Click one of the following tabs: Current, Upcoming, or History.
Step 4 Enter the subject or partial subject of the meeting for which you are searching.
Step 5 Enter an E164 number for an IP terminal in the E164 field. Any participating IP terminal with that number is listed in the search results.
Note E164 is a standard numbering scheme used in H323 video conferencing.
Step 6 Click the Calendar button next to the From field to choose the search start date.
Step 7 Click the Calendar button next to the To field to choose the search end date.
Step 8 Click Search.
Note Search results do not include deleted meetings.
Related Topics
•About Meeting Management
•Logging In to Video Administration, page 1-3
•Generating Reports
Generating Reports
You can generate a report in .xls format that shows information about meetings scheduled in the past or in the future between chosen dates and view it by using Microsoft Excel.
Procedure
Step 1 Log in to Video Administration.
Step 2 Click All Meetings.
Step 3 Click one of the following tabs: Upcoming or History.
Step 4 (Optional) Search for specific meeting information.
Step 5 Click Generate Report.
Related Topics
•About Meeting Management
•Logging In to Video Administration, page 1-3
•Searching for a Meeting
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