Quick Meeting Reference Guide for the Cisco TelePresence System

Table of Contents

Cisco TelePresence System

Meeting Quick Reference

Making a Call Using the Keypad or Keyboard

Making a Call Using the Directory or Favorites List

Answering an Incoming Call

Ending a Call

Starting or Joining a Meeting

Placing a Call on Hold / Resuming

Controlling Call Volume

Muting a Call

Adding Participants

Sharing Presentations

Annotating Presentations (Systems Running TX Software Release 6.0 or Later)

Using Self View

Managing Call Details Using the Meeting Window

Returning to the Meeting Window from Another Window

Contacting Live Desk

Using the Document Camera

Buttons on the Touch 12 Console

Cisco TelePresence System

Meeting Quick Reference

For complete information about how to use the Cisco TelePresence system, refer to the Cisco TelePresence System User Guide on Cisco.com.

Making a Call Using the Keypad or Keyboard

Tap the New Call button in the primary button bar.

 

 

• To call using the keypad, Tap the numbers you wish to dial on the provided keypad, then tap Call.

 

• To call using the keyboard , tap the Keyboard button in the keypad area.

 

 

Enter the URI string to dial using the keyboard, then tap Call .

 

Making a Call Using the Directory or Favorites List

1. Tap the Directory button in the primary button bar.

 

 

2. Tap either the Directory or Favorites tabs.

3. Use one of the following methods to place the call:

• Use your finger to scroll through entries in the Directory, tap a name to open the entry for that person or room, then tap Call .
• Tap once into the search field to bring up the standard keyboard. Type the names of people or resources. Tap the number or URI associated with the person or resource to start the call.

Answering an Incoming Call

Tap an option in the Incoming Call window:

• Press the Answer button (handset icon) on the Cisco TelePresence Touch 12 device.

• Answer or ignore the incoming call.

 

• End the current call to answer the new call.
• Put the current call on hold to answer the new call.

 

Ending a Call

Tap End in the active meeting window.

Or press the Answer button on the Cisco TelePresence Touch 12 console.

Starting or Joining a Meeting

The Meetings screen appears by default if your administrator has configured your system to show meetings.

Tap Join next to the meeting that you want to join.

 

Placing a Call on Hold / Resuming

1. Tap the Hold button in the active meeting window.

2. To resume the call, tap Resume.

 

Controlling Call Volume

Tap More in the primary button bar, then tap Settings in the secondary button bar.

 

Or press the Volume toggle on the Touch 12 device.

Muting a Call

Mute yourself by pressing the Mute button on the Touch 12 device. The button becomes backlit when active.

Adding Participants

1. Tap the Add button from the meeting window.

2. Either tap the New Call button to dial a number and tap Call , or select a contact name from your directory or favorites and tap the green button that appears to the right of the contact name.

3. Merge the new call into your current meeting by tapping the Merge button.

Sharing Presentations

1. Plug the in-room presentation cable into your laptop.

2. Tap the Presentation button in the primary button bar.

 

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Tip Some systems support a maximum presentation resolution of 1024x768.

1. If prompted, tap Everyone to share the presentation with everyone.

2. (Optional) if your system uses Presentation-in-Picture (PiP), maximize the presentation or move it on your screen by tapping the PiP button.

 

3. Tap the positional buttons to move the presentation on your screen.

 

 

4. To stop sharing, tap UnShare .

Annotating Presentations (Systems Running TX Software Release 6.0 or Later)

1. Tap Presentation , then tap Annotate .

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Note You can annotate a presentation that either you or somebody else is sharing.

 

2. Choose the pen sizes and pen colors from the buttons on the right.

 

 

3. Touch and drag your fingertip across the screen to annotate the presentation.

Using Self View

4. Tap the More button in the primary button bar.

 

 

5. Tap Self View in the secondary button bar.

 

Managing Call Details Using the Meeting Window

 

After your call connects, tap the available buttons in the meeting window to view additional meeting details.

Call Duration provides you with the length of the call.

Manage Call Participants allows you to view and manage the list of participants for your meeting.

Send Touch Tones allows you to bring up the keypad to send Dual Tone Multi-Frequency (DTMF) tones.

Manage Meeting Settings allows you to control the following settings:

• System behavior when a participant in a three-camera, three-display room becomes the active speaker in a multipoint call.
• Add to, or block endpoints from, a meeting.
• Extend the meeting past its allotted time.

Returning to the Meeting Window from Another Window

 

Tap the meeting button on the top left of the screen.

Or, press the Home button on the Touch device.

Contacting Live Desk

For systems that have been configured with a technical support contact number, press the Live Desk button on the Cisco TelePresence Touch 12 console.

Using the Document Camera

The DocCam button is only present if a document camera has been configured by your administrator.

1. Tap the More button in the primary button bar.

 

 

2. Tap DocCam in the secondary button bar.

 

 

3. Tap Power On.

 

 

4. Adjust zoom, adjust the focus, and control the lights (if present) using the buttons on the Touch device.

Buttons on the Touch 12 Console