Cisco Collaboration Flex Plan Meetings-Named User Data Sheet
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Cisco Collaboration Flex Plan
Cisco® Collaboration Flex Plan gives you access to Cisco’s collaboration products, allowing you to mix and match buying models and deployment models in a single subscription depending on your buying needs. One subscription covers entitlement and technical support for: (a) the cloud services Cisco Webex® Meetings, Cisco Webex Calling, Cisco BroadCloud Calling, and Cisco Webex Teams and (b) the software Cisco Unified Communications Manager and Cisco Meeting Server.
Buying models
In your subscription order, you will designate a buying model for a meetings solution (“Meetings”) and/or calling solution (“Calling”), which determines your payment obligations. If you exceed the capacity count limits associated with the buying model in your order, you will be obligated to pay your Partner (or Cisco if purchasing direct from Cisco) for such excess use. There are three buying models available: Enterprise Agreement, Active User, and Named User. You can choose different buying models for Meetings and Calling, but you may not have more than one buying model for either solution at any point. During your subscription, You also have the flexibility to change your buying model from: (a) Named User to Active User or Enterprise Agreement or (b) Active User to Enterprise Agreement. Table 1 shows the Collaboration Flex Plan buying models and the availability of Meetings and Calling within each buying model.
Table 1. Availability of Meetings and Calling options by buying model
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| Enterprise Agreement | Active User | Named User |
| Meetings | X | X | X |
| Calling | X |
| X |
Deployment models
You will choose a software deployment model for each of your users. For each user with a Meetings entitlement, you can designate one of the following two deployment models: hosted in Cisco’s Webex cloud or deployed on your own premises. For each user with a Calling entitlement, you can designate one of following three deployment models: hosted in Cisco’s Webex cloud, deployed on your own premises, or hosted through a Partner’s hosted services. Note that when you choose an on-premises or partner-hosted deployment, you will also receive the cloud service Cisco Webex Teams. You have the flexibility to transition from on-premises or partner-hosted to a cloud deployment and vice versa. The deployment model you choose for a user determines their software entitlement, as illustrated in Table 2 below. See the Features and Benefits section of this Data Sheet for more information regarding the deployment options for Cisco Collaboration Flex Plan Meetings-Named User Agreement.
Table 2. Meetings and Calling entitlements by deployment model
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| Cloud | On-Premises | Partner Hosted |
| Meetings | Cisco Webex Meetings & Cisco Webex Teams | Cisco Meeting Server & Cisco Webex Teams (Cloud Service) | n/a‡ |
| Calling | Cisco Webex Calling OR Cisco BroadCloud Calling & Cisco Webex Teams | Cisco Unified Communications Manager (“CUCM”) & Cisco Webex Teams (Cloud Service) | Hosted Collaboration Solution & Cisco Webex Teams (Cloud Service) |
Named User buying model description
Under the Named User buying model, you payment obligation is based on the number of Named Users in your order, regardless of usage.
A “Named User” is an Employee given access to the Cisco software and cloud services. Your Named Users receive unique accounts that must not be shared or used by anyone other than the designated Employee. A Named User’s account must not be transferred to another person, except upon: (a) termination of the Named User’s employment or (b) with Cisco’s prior written approval. If you want to purchase more Named Users, work with Cisco or your Partner to modify your order.
“Employees” are your full- and part-time employees. Employees may include employees of an affiliate or contractor, provided: (a) you are solely responsible for the acts and omissions of any such employee, (b) the employee uses the Cisco software and cloud services exclusively for your benefit, (c) you do not charge for use of the Cisco software and cloud services, and (d) you are responsible for all fees incurred by the employee.
Features and benefits
When you choose Cisco Collaboration Flex Plan Meetings – Named User, you receive entitlements to a bundle of meeting features. Table 3 describes the included features and the availability of each feature to users with a cloud versus an on-premises deployment model.. Table 4 describes the add-on features that can be purchased on top of your subscription and the availability of each add-on feature based on the designated deployment model.
When you designate a user for a cloud deployment, you must also choose one of the following meetings cloud services: (a) Cisco Webex Meetings suite or (b) any combination of Cisco Webex Meetings, Cisco Webex Training, Cisco Webex Events, and Cisco Webex Support. Cisco Webex Events 3,000 is only offered standalone and cannot be purchased under the same subscription with another meetings cloud service. See Table 1 below for more information.
Table 3. Included features and deployment model availability
| Included Feature | Benefit | Deployment Model Available | |
| Cloud | On-Premises | ||
| The following video and web conferencing solutions are included: Cisco Webex Meetings service with capacity of 1000 attendees per session. Cisco Webex Training service with capacity of 1000 attendees per session. Cisco Webex Events service with capacity of 1000 attendees per session. Cisco Webex Support service with capacity of 5 attendees per session. Cisco Webex Meetings suite includes Cisco Webex Meetings, Cisco Webex Training, Cisco Webex Events, and Cisco Webex Support in a single bundle. Branded microsite included. For supported languages, visit this site. You must also choose a specific meetings service for each user: either the entire Cisco Webex Meetings suite or any combination of Cisco Webex Meetings, Cisco Webex Training, Cisco Webex Events, and Cisco Webex Support. You cannot select this option in combination with Cisco Webex Events 3,000 below. | X |
| |
| Cisco Webex Events service with capacity of 3,000 attendees per session. Cisco Webex Events helps you expand your company meetings and corporate events with real-time online events and webinars to reach more attendees, reduce travel costs, and boost attendance. Branded microsite included. For supported languages, visit this site. You cannot select this option in combination with Cisco Webex Meetings suite or Cisco Webex Meetings, Cisco Webex Training, Cisco Webex Events, and Cisco Webex Support under the same subscription. | X |
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| Ability to Host or join Cisco Webex Meetings natively from Cisco Webex Teams with common meeting experiences and controls no matter how participants join. Note: calendar service must be enabled. | X |
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| Content management | Provides each site with 10 GB of Network Based Recording (NBR) storage for Cisco Webex meetings. Unlimited NBR storage is available for purchase through the Pro Pack for Cisco Webex Control Hub and Content management add-on features. | X |
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| Each Named User has unlimited access to VoIP. Cisco Webex VoIP capabilities may not be available to participants in certain countries. Refer to the “Important Information Regarding Audio Services” section of the Cisco Webex Audio Offering data sheet for more details. | X |
| |
| Cisco Webex Conferencing Audio (Toll Dial-in Audio)† Or | Each Named User has unlimited access to global toll call-in services. Local toll call-in number(s) are provided for participants in covered countries to join a Cisco Webex meeting. Refer to Table 2 in the Cisco Webex Audio Offering data sheet for a list of covered countries. Or Under the Cloud Connected Audio Service Provider (CCA SP User) Audio option, a service provider partner peers with Cisco and provides the transport and access (phone numbers) to a customer, while Cisco provides audio bridging. The service provider partner also provides lifecycle support, that is, day-0, day-1, and day-2 support. | X |
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| Audio Broadcast | Audio Broadcast is an ideal solution for environments where there are a low number of active speakers and a very large number of listeners who wish to participate in a principally listen only mode. Based on the Webex Multimedia Platform (MMP), audio broadcast is seamlessly interwoven into the Webex meeting experience with hosts able to monitor the number of active audio broadcast attendees in real time. The audio broadcast client starts automatically for attendees, and hosts are able to promote individual attendees to full speaking privileges at any time during the meeting. Attendee promotion is provided by presenting PSTN dial-in information to promoted attendees. The promoted attendees then become full speaking attendees. | X |
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| Cisco Meeting Server provides a consistent one-meeting experience for every meeting attendee, as well as open interoperability, all based on a highly scalable software architecture supporting business-quality meetings from mobile through immersive via audio, video, and web. The software has two major elements: the server software and an extension of the server in the form of an app/client that Employees use to access and control their meetings. Cisco Meeting Server supports standards-based video endpoints, including the Cisco portfolio of telepresence endpoints as well as third-party solutions such as Skype for Business. It includes Personal Multiparty (PMP), and Recording port licenses. |
| X | |
| Secure, all-in-one team collaboration from Cisco Webex. Cisco Webex Teams is an app for continuous teamwork. Move work forward in secure workspaces where everyone can contribute anytime with messaging, file sharing, whiteboarding, video meetings, calling, and more. | X | X | |
| Cisco Webex Teams file storage† | Provides each Named User with 20 GB of file storage through the Cisco Webex Teams app. | X | X |
| Integrate your existing IT assets with Cisco Webex to provide a single, integrated experience. The Cisco Webex hybrid services are Call Service, Calendar Service, Directory Service, Video Mesh, and Data Security Service. | X | X | |
| Cisco TelePresence Management Suite† | Cisco TelePresence Management Suite provides complete control, management, and scheduling capabilities of telepresence conferencing and media services infrastructure and endpoints. Includes Base software license, 250 System Management licenses, and API Integration licenses. Note, Cisco TelePresence Management Suite is an included feature in on-premises deployments and an add-on feature in cloud deployments. | X | X |
| Cisco Webex Edge Audio is suitable for customers who have a cloud meetings solution coupled with an on-premises calling solution. It provides an on-net path (VoIP) for participants to join meetings from their existing IP phones with no change in behavior or training required. Webex Edge Audio supports all Cisco unified communications solutions, providing high quality audio (wideband codec) and cost savings by bypassing PSTN. | X |
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Table 4. Add-on features and deployment model availability
| Add-On Feature | Benefit | Deployment Model Available | |
| Cloud | On-Premises | ||
| Cisco Webex Teams 1 TB file storage† | Additional file storage space in excess of the 20 GB provided per user with the core offer. Purchased in unitary increments. | X | X |
| The cloud device registration provides the ability to register Cisco video devices purchased upfront to the Cisco Webex cloud, with no need for on-premises infrastructure. | X | X | |
| TelePresence Room and Expressway Room enable call control for room-based immersive and multipurpose Cisco TelePresence system endpoints. | X | X | |
| With Pro Pack for Cisco Webex Control Hub, administrators can provision, manage, and analyze the entire Cisco Webex experience. Pro Pack delivers additional levels of security controls, compliance management, and business insights to meet the needs of customers who are looking for advanced capabilities. Content management (unlimited NBR storage) is included when you purchase Pro Pack. | X |
| |
| The following add-on features are available only for Cisco Webex conferencing audio (not Cloud Connected Audio). | |||
| Cisco Webex Audio (Bridge Country Callback Audio)†* | Each Named User has unlimited access to global toll call-in plus bridge country callback services. Local toll call-in numbers are provided for participants to join a Cisco Webex meeting. Bridge country callback audio allows participants in the bridge country to join a Cisco Webex meeting by having the meeting call them at the number they specify after they’ve joined over the web. Bridge country callback audio is available only to participants in certain countries. Refer to the “Important Information Regarding Audio Services” section of the Cisco Webex audio offering data sheet for a list of covered countries. | X |
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| Each Employee has unlimited access to global toll call-in plus global callback. Local toll call-in number(s) are provided for participants joining a Cisco Webex meeting. Global Callback Audio allows participants in covered countries to join a Cisco Webex meeting by having the meeting call them at the number they specify once they’ve joined over the web. Refer Cisco Webex Audio data sheet (Table 3) for a list of covered countries. | X |
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| Each Employee has unlimited access to global toll call-in plus global callback. Local toll call-in number(s) are provided for participants joining a Cisco Webex meeting. Global Callback Audio allows participants in covered countries to join a Cisco Webex meeting by having the meeting call them at the number they specify once they’ve joined over the web. Refer to Cisco Webex Audio data sheet (Table 3) for a list of covered countries. | X |
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| Cisco Webex audio | The following Cisco Webex audio services are available for purchase on a per-minute basis: ● Bridge country toll-free call-in:** Toll-free call-in number(s) are provided for participants in the bridge country to join a Cisco Webex meeting. ● Bridge country toll call-in:** Local toll call-in number(s) are provided for participants in the bridge country to join a Cisco Webex meeting. ● Bridge country callback:** Allows participants in the bridge country to join a Cisco Webex meeting by having the meeting call them at the number they specify once they’ve joined over the web. ● Global toll-free call-in: Toll-free call-in number(s) are provided for participants in covered countries to join a Cisco Webex meeting. Refer to Table 2 in the Cisco Webex audio offering data sheet for a list of covered countries. ● Global toll call-in: Local toll call-in number(s) are provided for participants in covered countries to join a Cisco Webex meeting. Refer to Table 2 in the Cisco Webex audio offering data sheet for a list of covered countries. ● Global callback: Allows participants in covered countries to join a Cisco Webex meeting by having the meeting call them at the number they specify once they’ve joined over the web. Refer to Table 3 in the Cisco Webex audio offering data sheet for a list of covered countries. **Per-minute bridge country audio services are available only to participants in certain countries. Refer to the “Important Information Regarding Audio Services” section of the Cisco Webex audio offering data sheet for more details. Each of the above services can be included in or excluded from the order and subsequent site provisioning. All included services will be made available to all site Employees by default, and Employee-level entitlements can be selectively modified using site administration tools. You will be required to choose one of the following billing models with your order: ● Uncommitted billing: Invoiced monthly in arrears, based on actual usage over the billing period. Per-use fees are subject to change. The subscriber will be charged at the applicable rate in effect at the time the service is used. Committed billing: Invoiced monthly in advance for the duration of the audio service subscription term, based on a monthly committed dollar amount (minimum of $226 per month). Usage in excess of committed amounts is invoiced monthly in arrears at the discounted rate. Committed amounts that are not used by the subscriber during the month may not be carried forward into the next month. | X |
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| Cisco Webex Edge Connect suitable for customers who have a cloud meetings solution coupled with an on-premises calling solution. It provides a dedicated, managed, QoS enabled IP link from the customer’s premises to the Cisco Webex cloud through direct peering, leading to better and faster Webex meetings powered by the Cisco Webex Backbone. The direct connection provides enhanced meeting quality with consistent network performance and added security. It is recommended that customers who deploy Webex Edge Audio purchase Webex Edge Connect to experience premium meeting quality and significant cost savings by combining audio and internet bandwidth. | X |
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Technical support and customer success services
Cisco offers support services covering the areas of problem resolution, customer success and adoption, and designated support management in three service tiers: Basic, Enhanced, and Premium. Basic support is included at no additional cost for the duration of your subscription. For more information about the available technical support services, contact your partner or Cisco sales agent.
On-premises licensing and software delivery
On-premises licenses are delivered to you via your Smart Account. Your Partner is responsible for entering your Smart Account information at the time the customer’s order is placed. Instructions for creating a Smart Account can be found here.
The on-premises software and license Product Authorization Keys (PAKs) are available through the links provided in the eDelivery email that will be sent to the email address(es) provided on the order. Instructions will be included on how to register the PAKs and install the license.bin file.
With the exception of Cisco Meeting Server, your users designated for on-premises deployment will be able to access the software using the licenses and PAKs.
In order to access Cisco Meeting Server, you will be required to complete the following additional steps. First, download the initial bootable software image from the Cisco Software Download Center. Next, if you do not already have Cisco Meeting Server installed, purchase SKU R-CMS-K9 ($0 US GPL) and you will receive the required activation key. If additional licenses are needed, you or your Partner can request more from Cisco’s licensing team.
Ordering information
To place an order, contact your local Cisco certified partner (“partner”) or Cisco Sales agent. If you need help finding a Partner in your area, use the Partner Locator here. Your Partner or Cisco Sales agent can also assist with any modifications to your subscription after your initial order is placed.
Entry-level Webex service
If you elect not to renew your subscription, your Webex account will be converted to an entry-level cloud service. The free cloud service has fewer features and differing usage limits than the paid cloud service. Cisco may at any time change those features and limits at our discretion and without notice. Cisco may also deactivate or delete your free account and any related data if you exceed the 5 GB storage limit per user.
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