What You Will Learn
This guide provides step-by-step instructions for downloading, installing, and using the Microsoft Visio stencils for Cisco® products.
Downloading Microsoft Visio Stencils for Cisco Products
To download Microsoft Visio stencils for Cisco products, follow these steps:
1. To download stencils, go to .
2. Select the stencils you want to use.
● The stencils are listed in categories such as Routers, Security, Switches, etc., and the categories are listed alphabetically.
● Stencils with posting dates in 2010 and later typically contain all chassis and module shapes. Some of the older stencils may require separate downloads of chassis and module stencils.
● The file you download will be in .zip format. You can unzip it into any convenient directory. The folder that works best with Visio is My Shapes, located in the Documents Library in Microsoft Windows 7, or in the My Documents folder in Microsoft Windows XP. If you place the stencils in My Shapes, you can most easily access them from within Microsoft Visio as described in this document.
To open the stencils, follow these steps:
1. Do one of the following, depending on your version of Microsoft Visio:
● Microsoft Visio 2007: From the menu bar, choose File > Shapes > My Shapes.
● Microsoft Visio 2010/2013: In the stencil navigation window at the left, choose More Shapes > My Shapes.
2. Select the name of the stencil that you want to open.
3. To open multiple stencil files, instead of choosing My Shapes, choose Open Stencil; you can then select multiple files by holding the Ctrl key while clicking the names of several files.
You can drag and drop any of the shapes from the stencil onto your drawing.
● If the shape is a chassis, you can drag and drop modules into the chassis.
● All modular chassis have Microsoft Visio glue points to allow you to snap modules into chassis’. Note that Microsoft Visio does not verify that you are placing a module in an appropriate slot. For example, it is possible (but not wise) to put a router module in a switch slot and a switch module in a router slot.
● Please be sure to validate your hardware configurations before documenting them using these stencils.
To use shape and icon features (for stencils posted 2010 and later), follow these steps:
1. Hover the mouse cursor over the icon on the stencil to see a description of the device.
2. Hover over the shape on the page to see a description of the device.
3. Right-click the shape on the page and choose from the menu:
● Hide or show the text label.
● Enable editing of the text label.
● Open the shape data (Custom Properties) window to see the metadata.
● Hyperlink to the Cisco website for additional information.
4. To reposition the text labels, drag the yellow control handle that appears when you hover over the shape.
Using Properties (Shape Data)
Microsoft Visio maintains a set of properties for each shape on your drawing.
● To see the properties, right-click an item and then choose Custom Properties.
● The old default set of properties for each shape supplied by Cisco consists of the part number, a short description, a long description, the service category, and comments.
● The newer default set of properties for shapes developed 2010 and later is much more extensive.
● Refer to the Microsoft Visio Help feature for instructions about how to add your own shape data fields.
The list that follows is designed to answer your questions about the Microsoft Visio stencils provided by Cisco for Cisco products.