Cisco WebEx Meetings Server Administration Guide Release 1.5

Configuring Your Company Information

Procedure

Step 1

Sign in to the Administration site.

Step 2

If you want to change the Language setting, select Turn On Maintenance Mode and Continue to confirm.

Note

You do not have to turn on maintenance mode when modifying the other settings on the Company Info page.

Step 3

Select Settings. If you are viewing one of the other settings pages, you can also select Company Information under the Settings section.

Step 4

Complete the fields on the page and select Save.

Option	Description
Company Name	Your company or organization name.
Address 1	Address line 1.
Address 2	Address line 2.
City	Your city.
State/Province	Your state or province name.
ZIP/Postal Code	ZIP or other postal code.
Country/Region	Your country or region name.
Business Phone	Drop-down menu with country code and field for business phone with area code.
Time Zone	Your time zone.
Language	Your language. Language setting affects the following: The sign-in page seen by administrators when they activate their administrator accounts for the first time. The default audio prompts played for call-in teleconference users.
Locale	Your locale. The locale setting affects the display of times, dates, currency, and numbers.

Step 5

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Configuring Your Branding Settings

Before You Begin

Prepare the following before configuring your branding settings:

A 120x32 PNG, GIF, or JPEG image containing your company logo
Your company's privacy statement URL
Your company's terms of service statement URL
Your company's support URL

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Branding.

Step 3

Complete the fields on the page and select Save.

Option	Description
Company Logo	Browse to your logo file. Your logo must be in PNG, JPEG, or GIF format. The maximum dimensions are 120x32 pixels and the maximum file size is 5 MB.
Privacy Statement	Enter a URL to your company's privacy statement.
Terms of Service	Enter a URL to your company's terms of service.
Custom Footer Text	The text you enter will be in the footer of all end-user and administrator emails that are sent by your system.
Header Background Color	Select this option to turn off the default background color. Note that this affects all browser bars and emails.
Support Contact URL	Enter the URL to your company's support web page.

Removing a Company Logo

Before You Begin

Create a transparent 120x32 PNG or GIF file.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Branding.
Step 3	For the Company Logo field, select Browse and choose your transparent 120x32 PNG or GIF file.
Step 4	Select Save. Your previous company logo is replaced by your blank PNG or GIF file. Confirm that the original logo has been removed.

Configuring Your Meeting Settings

Configure your meeting settings to control which features participants can use. Configure the following features:

Join meeting settings
Maximum participants per meeting (meeting size)

Note

This setting is limited by the system size configured during deployment. See Confirming the Size of Your System for more information.
Participant privileges

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Meetings.

Step 3

In the Join meeting settings section, select your options.

Default settings are Allow participants to join meetings before host, Allow participants to join teleconference before host, and First participant to join will be the presenter. Participants can join meetings up to 15 minutes before the starting time if Allow participants to join Meetings before host and Allow participants to join teleconference before host are selected. Optionally select Anyone can present in the meeting.

Note

If you deselect Allow participants to join meetings before host the First participant to join will be the presenter feature is automatically deselected.

Step 4

Select the maximum participants per meeting by dragging the slider. The maximum number of participants for your system is configured during deployment. Following are the system size settings and corresponding maximum meeting sizes.

System Size	Maximum Meeting Size
50	50
250	100
800	100
2,000	100

Step 5

In the participant privileges section, select your options. Chat, Polling, Document review and presentation, and Sharing and Remote Control are selected by default. The selected participant privileges appear in the users' controls.

Recording is disabled by default. Select Record to record and store meetings on your storage server.

Note

You must configure a storage server to enable recording. See Configuring a Storage Server for more information.

Step 6

Select Save.

About Meeting Security

Cisco WebEx Meetings Server enables different meeting security features depending on the following factors:

User type: host, alternate host, user (signed in), and guest.
Meeting has a password or no password.
Password is hidden or visible in the meeting invitation.
Password is hidden or visible in the email meeting invitation.

Behavior displayed on the meeting join page (see the following tables).

Table 1 Password is Excluded When Scheduling Your Meeting
User Type	Password Displayed in Email Invitation and Reminder	Meeting Detail Page
Host	Yes	Yes
Alternate host	Yes	Yes
Invitee	No	No
Forwarded invitee	No	No

Table 2 Password is Included When Scheduling Your Meeting
User Type	Password Displayed in Email Invitation and Reminder	Meeting Detail Page
Host	Yes	Yes
Alternate host	Yes	Yes
Invitee	Yes	Yes
Forwarded invitee	Yes	Yes

Join before host is on/off.
- On: Invitees or guests can join the meeting before the host, 15 minutes before the scheduled start time.
- Off: IInvitees or guests cannot join the meeting before host. The host or alternate host can start the meeting, then the invitees can join.
Join teleconference before host is on/off.
- On: If the host does not start the teleconference in the meeting client, then invitees can join the teleconference before the host.
- Off: If the host does not start the teleconference in the meeting client, then invitees cannot join the teleconference before the host.
First participant can present is on/off.
- On: When Join before host is configured, the first participant is the presenter.
- Off: The host always has the ball.

About Configuring Your Audio Settings

The first time you configure your audio settings, you are guided through the process by a wizard that helps you set your CUCM SIP configuration and call-in access numbers. After you have completed the wizard and configured your initial audio settings, you can configure all other audio settings.

Configuring Your Audio Settings for the First Time
Configuring Your Audio Settings

Configuring Your Audio Settings for the First Time

The first time you configure your audio settings, you must specify which features you want and you must configure your CUCM settings. A wizard guides you through the first-time installation procedure.

Before You Begin

You must enable teleconferencing and configure CUCM before you proceed with your audio configuration. You must configure CUCM on two systems if you plan to provide teleconferencing high availability. Refer to the Planning Guide for more information. To proceed you must obtain the following information:

Prepare a list of call-in access numbers that your participants use to call into meetings.
Your CUCM IP address.
(Optional) Obtain a valid secure conferencing certificate if you plan to use TLS/SRTP teleconferencing encryption. See Importing Secure Teleconferencing Certificates for more information.

Note

This feature is not available in Russia or Turkey.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Turn On Maintenance Mode and Continue to confirm.

Step 3

Select Settings > Audio.

The Audio page appears and your Current Audio Features are displayed.

Step 4

Select Next.

The SIP Configuration page appears. This page displays the SIP configuration information you need to configure CUCM including the IP address and port number for each server type.

Step 5

Select Next.

The Enable Teleconference: CUCM Setting page appears, displaying your current settings.

Step 6

Select Edit to change your settings.

The CUCM (Cisco Unified Communications Manager) dialog box appears.

Step 7

Complete the fields in the CUCM (Cisco Unified Communications Manager) dialog box as follows:

Enter an IP address for CUCM 1 IP Address and optionally for CUCM 2 IP Address.
These IP addresses need to correspond to the primary and optionally secondary CUCM node that are part of the Cisco Unified Communications Manager Group, as set on the device pool that is configured on the Application Point SIP Trunks in CUCM. See "Configuring a SIP Trunk for an Application Point" in the Planning Guide for more details.

Note
CUCM 2 is not required but it is recommended for teleconferencing high availability.
Enter the port number for your system. The port number must match the port number assigned in CUCM. (Default: 5062)

Use the Transport drop-down menu to select the transport type for your system. (Default: TCP)

Note

If you select TLS as your transport type, you must import a valid secure conferencing certificate for each of your CUCM servers, export the SSL certificate and upload it into CUCM, and configure your system's fully qualified domain name (FQDN) as the SIP domain name on each CUCM server. See Importing Secure Teleconferencing Certificates for more information about importing your certificates, and "Configuring Cisco Unified Communications Manager (CUCM)" in the Planning Guide for more information about managing call control on CUCM.

Select Continue.

Your new or updated CUCM settings appear on the Enable Teleconference: CUCM Setting page.

Step 8

Select Next.

The Enable Teleconference: Access Number Setting page appears.

Step 9

Select Edit.

The Call-in Access Numbers dialog box appears.

Step 10

Select Add to add a call-in access number.

A line is added in the dialog box for the phone label and number. Each time you select Add, an additional line appears in the dialog box.

Step 11

Enter the Phone Label and Phone Number for each access number that you add and select Continue after you have finished adding numbers.

Note

Make sure you only add numbers that you have configured in CUCM. The numbers you add appear in email invitations and your Cisco WebEx Meetings client.

Example:Enter "Headquarters" for the Phone Label and "888-555-1212" for the Phone Number.

The access numbers you entered are added to your system and you are returned to the Enable Teleconference: Access Number Setting page. The page now indicates how many access numbers have been configured.

Step 12

Select Save.

The wizard informs you that you have successfully configured your teleconferencing features.

Step 13

(Optional) Enter a display name in the Display Name dialog box.

Step 14

(Optional) Enter a valid caller ID in the Caller ID dialog box.

Note

The caller ID is limited to numerical characters and dash (-) and has a maximum length of 32 characters.

Step 15

(Optional) Configure your WebEx Call Me setting (Default: Press 1 to connect to meeting). Optionally select this option to bypass the requirement to press 1 to connect to a meeting.

Note

We do not recommend that you select this option unless your phone system is incapable of sending a 1 digit.

Step 16

(Optional) Select your Telephone entry and exit tone.

Beep (default)
No tone
Announce name

Step 17

(Optional) If IPv6 is configured on your system, set your IPv6 Teleconferencing setting to On or Off. (Default: Off. A setting of Off indicates that IPv4 is the setting.)

Note

The IPv6 Teleconferencing option is not available on systems not configured for IPv6.

Step 18

Select the System Audio Language users hear when they dial in to the audio portion of a Cisco WebEx meeting or when they use the Call Me service.

Step 19

Select Save.

Step 20

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Configuring Your Audio Settings

Before You Begin

If you have not already configured your audio settings, see the Configuring Your Audio Settings for the First Time section.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Turn On Maintenance Mode and Continue to confirm.

Step 3

Select Settings > Audio.

Step 4

Configure your audio feature settings.

Option	Description
WebEx Audio	User Call In and Call Me service–Enables users to attend a teleconference by calling specified phone numbers or by receiving a Call Me call from the system. Call In–Enables users to attend a teleconference by calling specified phone numbers. OFF–Disables all calling features.
Personal Conferencing	Select the Enable Personal Conferencing check box to allow users to start and dial in to personal conference meetings. Select the Allow participants to join Personal Conference meetings before host check box to allow participants to start the audio portion of a Personal Conference meeting by entering only the participant access code; no host PIN is required.
Voice connection using computer	ON OFF

Step 5

In the Edit Teleconference Settings section, select the Edit link under CUCM (Cisco Unified Communications Manager) to change your settings.

Option

Description

CUCM 1 IP Address

Enter the hostname or an IP address for your CUCM 1 system.

CUCM 2 IP Address

(Optional) Enter the hostname or an IP address for your CUCM 2 (load balancing service) system.

Note

CUCM 2 is not required but it is recommended for teleconferencing high availability.

Port Number

Enter a valid port number. Make sure the port number matches the setting in CUCM.

Default: 5062

Transport

Select the transport type.

Note

If you select TLS as your transport type, you must import a valid secure conferencing certificate for each of your CUCM servers, export the SSL certificate and upload it into CUCM, and configure your system's fully qualified domain name (FQDN) as the SIP domain name on each CUCM server. See Importing Secure Teleconferencing Certificates for more information on importing your certificates and "Configuring CUCM" in the Cisco WebEx Meetings Server Planning Guide for more information about CUCM.

Default: TCP

The CUCM (Cisco Unified Communications Manager) dialog box appears. Complete the fields and select Continue.

Step 6

In the Edit Teleconference Settings section, select the Edit link under Call-In Access Numbers to add, change, or delete your access numbers.

Select Add and enter a phone label and phone number for each new access number you want to add.
To delete a number, select the Delete link at the end of the line.
Enter updated information in the phone label and phone number fields for any access number you want to change.
Select Continue when you are finished.

Note

Make sure you only add numbers that you have configured in CUCM. The numbers you add appear in email invitations and your Cisco WebEx Meetings client.

Step 7

Enter a display name in the Display Name dialog box.

Step 8

Enter a valid caller ID in the Caller ID dialog box.

Note

The caller ID is limited to numerical characters and dash (-) and has a maximum length of 32 characters.

Step 9

Configure your WebEx Call Me setting (Default: Press 1 to connect to meeting). Optionally select this option to bypass the requirement to press 1 to connect to a meeting.

Note

Cisco does not recommend that you select this option unless your phone system is incapable of sending a 1 digit.

Step 10

Select your Telephone entry and exit tone.

Beep (default)
No tone
Announce name

Step 11

If IPv6 is configured on your system, set your IPv6 Teleconferencing setting to On or Off. (Default: Off. A setting of Off indicates that IPv4 is the setting.)

Note

The IPv6 Teleconferencing option is not available on systems not configured for IPv6.

Step 12

Select Save.

Step 13

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Configuring Your Video Settings

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Video.
Step 3	Select On or Off and then select Save. (Default: On).

Configuring Your Mobile Settings

Note

Android is not supported in Cisco WebEx Meetings Server 1.5 and earlier.

Before You Begin

To configure mobile settings you must add public access on your system during deployment. See Adding Public Access to Your System for more information.

Note that if your system is configured to permit more than one call-in access number, the system assumes that the first number is a toll-free access number and the mobile app defaults to attempting this number first. The app will not connect if this number is not reachable from the mobile network. Make sure that this number is accessible from the mobile network.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Mobile.
Step 3	Configure your mobile settings by selecting which mobile platforms your system supports and then select Save. (Default: iOS WebEx application is selected)

Configuring Quality of Service (QoS)

Differentiated Services (DiffServ) code point (DSCP) settings determine the QoS for the audio and video media signaling, as defined in RFC 2475. Cisco recommends that you retain the default value. The other values are available for the rare instances when the network requires a different DSCP setting. For more information, see the "Network Infrastructure" chapter of the Cisco Unified Communications Solution Reference Network Design (SRND) that applies to your version of Cisco Unified Communications Manager at http://www.cisco.com/en/US/products/sw/voicesw/ps556/products_implementation_design_guides_list.html.

Following are the default values:

WebEx Audio (Media)
- IPv4 QoS Marking: EF DSCP 101110
- IPv6 QoS Marking: EF DSCP 101110
WebEx Audio (Signaling)
- IPv4 QoS Marking: CS3 (precedence 3) DSCP 011000

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Quality of Service.
Step 3	Select QoS marking settings using the appropriate drop-down menus and then select Save.

About QoS Marking

See the tables below for QoS marking information to deployments that have traffic going through an Internet Reverse Proxy server versus a deployment in which no traffic is going through an Internet Reverse Proxy server.

QoS Marking on Cisco WebEx Meetings Server Systems With Traffic Moving Through an Internet Reverse Proxy Server

Traffic	QoS Marking
SIP Audio—media—CWMS to Endpoint	Yes
SIP Audio—signalling—CWMS to Endpoint	Yes
PC Audio—media—CWMS to Client	No
PC Audio—signalling—CWMS to Client	No
PC Audio—media—Client to CWMS	No
PC Audio—signalling—Client to CWMS	No
PC Video—media—CWMS to Client	No
PC Video—signalling—CWMS to Client	No
PC Video—media—Client to CWMS	No
PC Video—signalling—Client to CWMS	No

QoS Marking on Cisco WebEx Meetings Server Systems With No Traffic Moving Through an Internet Reverse Proxy Server

Traffic	QoS Marking
SIP Audio—media—CWMS to Endpoint	Yes
SIP Audio—signalling—CWMS to Endpoint	Yes
PC Audio—media—CWMS to Client	Yes
PC Audio—signalling—CWMS to Client	Yes
PC Audio—media—Client to CWMS	No
PC Audio—signalling—Client to CWMS	No
PC Video—media—CWMS to Client	Yes
PC Video—signalling—CWMS to Client	Yes
PC Video—media—Client to CWMS	No
PC Video—signalling—Client to CWMS	No

Configuring Passwords

You can configure password settings for the following:

General Passwords—Controls password expiration periods and enables you to force users to change their passwords either immediately or at a specified interval.
User Passwords—Enables you to configure password strength for user accounts including mixed case, length, character types and usage, dynamic web page text controls, and setting up a list of unacceptable passwords.
Meeting Passwords—Enables you to enforce password usage for meetings and to configure password strength for meetings including mixed case, length, character types and usage, dynamic web page text controls, and setting up a list of unacceptable passwords.

Note

If SSO is enabled on your system, the settings on the General Password and User Password pages and the password change controls on the Edit User page no longer apply to host accounts.

Configuring Your General Password Settings
Configuring Your User Password Settings
Configuring Your Meeting Passwords

Configuring Your General Password Settings

Your general password settings enable you to configure account deactivation and password age limitations. All password settings on this page are optional and can be toggled on (checked) or off (unchecked).

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Password Management > General Password.

Step 3

(Optional) Select the Deactivate host account after number day(s) of inactivity checkbox and enter the number of days in the text field. (Default: Checked and set for 90 days)

If you use the default setting, a user is deactivated if he or she has not hosted or scheduled a meeting for 90 consecutive days.

Note

This feature only applies to host accounts. You cannot deactivate an administrator account using this feature. To deactivate an administrator account, see Deactivating Users.

Step 4

(Optional) Select the Force all users to change password every number day(s) checkbox and enter the number of days in the text field. (Default: Unchecked)

Step 5

(Optional) Select Force all users to change password on next login. (Default: Unchecked)

Step 6

Select Save.

Configuring Your User Password Settings

Configure your user password requirements and limitations.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Password Management > User Password.

Step 3

Change your user password settings by configuring the fields on the page.

Option	Description
Require strong passwords for user accounts	Select this option to enable the remaining options. Default: Selected
Minimum character length	Minimum character requirement. Default: Selected and 6 characters
Minimum number of alphabetic characters	Minimum alphabetical (non-numeric, non-special characters). Default: Selected and 1 character
Minimum number of numeric characters	Minimum numerical (non-alphabetical, non-special characters). Default: Selected and 1 number
Minimum number of special characters	Minimum special (non-alphabetical, non-numeric characters). Default: Not selected and 1 character
Must include mixed case	Password must contain uppercase and lowercase alphabetical characters. Default: Selected
Do not allow any character to be repeated more than 3 times	No one character (alphabetical, numeric, or special) can be repeated more than three times. Default: Selected
List of unacceptable passwords	Administrator-specified list of unusable passwords. Default: Not selected
Company name, site name, user email address, and host name are always unacceptable	Do not use these specific names. Default: Selected
Must not include previous n passwords	Do not use previously used passwords. Select a number from the dropdown menu to specify the number of previous passwords you cannot use. Default: Selected Default number: 5

Step 4

Select Save.

Configuring Your Meeting Passwords

Use this feature to configure meeting password parameters. The following table describes which users must enter a password when a meeting is configured with one.

Password Configured	Password Excluded from Email Invitation	Meeting Creator Signed In	Host Signed In	Invitee Signed In	Guest Signed In	Guest Not Signed In
No	n/a	Password not required.	Password not required.	Password not required.	Password not required.	Password not required.
Yes	Yes	Password not required.	Password not required.	Password not required.	Password required.	Password required.
Yes	No	Password not required.	Password not required.	Password not required.	Password required. Password can be prefilled.	Password required. Password can be prefilled.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Password Management > Meeting Password.

Step 3

Change your meeting password settings by configuring the fields on the page.

Note

All options are not selected by default.

Option	Description
All meetings must have passwords	Requires all meetings to have passwords.
Require strong passwords for meetings	Select this option to enable the remaining options.
Minimum character length	Minimum character requirement. Default: 6
Minimum number of alphabetic characters	Minimum alphabetical (non-numeric, non-special characters). Default: 1
Minimum number of numeric characters	Minimum numerical (non-alphabetical, non-special characters). Default: 1
Minimum number of special characters	Minimum special (non-alphabetical, non-numeric characters). Default: 1
Must not contain these special characters (space, \, ', ", /, &, <, >, =, [,])	Select this option to prohibit the use of these characters.
Must include mixed case	Password must contain uppercase and lowercase alphabetical characters.
List of unacceptable passwords	Administrator-specified list of unusable passwords.
Company name, site name, user email address, host name, and meeting topic are always unacceptable	Select this option to prohibit the use of these words or character strings.

Step 4

Select Save.

Configuring Your Email Settings

You can configure your email settings and templates. Your email templates have default settings that you can optionally change.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Email.

The Variables page opens.

Step 3

Enter your From Name, your From Email Address, your Reply-To email address, and then select Save.

Note

If you enter a person's name in the From Name on the Variables page, but meeting invitations will reflect the host's email address.

Step 4

Select Templates. See About Email Templates for descriptions of each template type.

The Templates page appears. Select the Common or Meetings tab. Common is the default.

Step 5

To configure email templates, select the desired template link on the Common and Meetings tab.

Step 6

Make changes (if any) to the email template you selected and select Save.

Example:Select the Account Reactivated template link on the Common tab. Make changes to the fields in the Account Reactivated dialog box and select Save.

The default From Name, From Email Address, and Reply-To values are taken from the settings you configure on the Variables page.

Note

If you enter a person's name for From Name on the Variables page, the system automatically replaces the person's name with the WebEx site URL for all meeting invitations.

About Email Templates

Use the email templates to communicate important events to users. Each email template has variables that you must configure. See the table below for descriptions of the variables in each template.

There are two types of email templates:

Common–Including lost password, host and invitee notifications, recording availability, and other general notices.
Meetings–Including meeting invitations, cancellations, updates, reminders, and information notices.

Table 3 Common Email Templates
Title	Description	Variables
AD Activation	Sent to a user after an AD account has been activated.	%SiteURL% %DisplayName% %SSOSignINLink% %OrgLogo% %Participants% %Support% %CustomFooterText% %Year%
AD-Sync Failed	Sent to an administrator after a failed synchronization.	%FullName% %Failure_Reason% %DownloadLogURL% %Sync_Start_Time% %Sync_Completion_Time% %Users_Added% %Users_Deactivated% %Users_Failed_to_Sync% %SiteURL% %Support% %CustomFooterText% %Year%
AD-Sync Success	Sent to an administrator after a successful synchronization.	%FullName% %DownloadLogURL% %Sync_Start_Time% %Sync_Completion_Time% %Users_Added% %Users_Deactivated% %Users_Failed_to_Sync% %SiteURL% %Support% %CustomFooterText% %Year%
Account Reactivated	Sent to a user after an administrator reactivates the user's account.	%DisplayName% %SiteURL% %Support% %CustomFooterText% %Year%
Forgot Password–Password Changed	Sent to a user after he has reset his password from the end-user site.	%SiteURL% %DisplayName% %OrgLogo% %SiteURL% %Support% %CustomFooterText% %Year%
Forgot Password–Reset Password	Sent to a user after he has reset his password from the end-user site. This email asks the user to create a new password.	%SiteURL% %DisplayName% %OrgLogo% %SiteURL% %Support% %CustomFooterText% %Year%
PT PCN Meeting Invitation—Invitee	Sent to meeting invitees after a meeting is scheduled using Productivity Tools from a PCN account.	%HostName% %Topic% %TeleconferencingInfo% %Meeting Link% %Meeting Number% %Meeting Password% %Meeting Space% %SiteURL% %Support% %CustomFooterText% %Year%
PT PCN Meeting Notification—Host	Sent to a meeting host after a meeting is scheduled using Productivity Tools from a PCN account.	%HostName% %Topic% %TeleconferencingInfo% %Meeting Link% %Meeting Number% %Meeting Password% %Meeting Space% %SiteURL% %Support% %CustomFooterText% %Year%
PT—Host Notification	Sent to a meeting host after a meeting is scheduled using Productivity Tools.	%Topic% %HostName% %Meeting Link% %Meeting Number% %Meeting Password% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText%
PT—Invitee Notification	Sent to meeting invitees after a meeting is scheduled using Productivity Tools.	%Topic% %HostName% %Meeting Link% %Meeting Number% %Meeting Password% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText%
Recording Available for Host	Sends the host a link to a meeting recording.	%SiteURL% %OrgLogo% %DisplayName% %Topic Name% %Duration% %Recording Time% %SiteURL% %Support% %CustomFooterText% %Year%
SSO Activation Email	Sent after Single Sign-On (SSO) is enabled.	%SiteURL% %DisplayName% %OrgLogo% %SiteURL% %Support% %CustomFooterText% %Year%
Send Email To All Users	Sends an email to all users on the system.	%SiteURL% %Subject% %OrgLogo% %AttendeeName% %Body% %SiteURL% %Support% %CustomFooterText% %Year%
Setup Cisco WebEx—Android	Informs users about the Cisco WebEx app for Android and provides a download link for the app.	%SiteURL% %Subject% %OrgLogo% %DisplayName% %SiteURL% %Support% %CustomFooterText% %Year%
Setup Cisco WebEx—iPhone/iPad	Informs users about the Cisco WebEx app for iPhone/iPad and provides a download link for the app.	%SiteURL% %Subject% %OrgLogo% %DisplayName% %SiteURL% %Support% %CustomFooterText% %Year%
Share Recording	Sends selected meeting attendees a link to a meeting recording.	%HostName% %HostEmail% %OrgLogo% %AttendeeName% %HostName% %Topic Name% %Duration% %Recording Time% %Personalized Message% %SiteURL% %Support% %CustomFooterText% %Year%
Share Recording from MC	Sends selected meeting attendees a link to a meeting recording. Attendees selected by the host in Meeting Center after selecting Leave Meeting.	%HostName% %HostEmail% %OrgLogo% %AttendeeName% %Topic Name% %Duration% %Recording Time% %SiteURL% %Support% %CustomFooterText% %Year%
Users—Password Changed	Sends users an email when their password has been changed.	%SiteURL% %OrgLogo% %DisplayName% %SiteURL% %Support% %CustomFooterText% %Year%
Welcome Email	Sent to a new administrator after his or her account is created.	%SiteURL% %DisplayName% %SiteURL% %Support% %participants% %CustomFooterText% %Year%

Table 4 Meetings Email Templates
Title	Description	Variables
In-Progress Meeting Invite for Attendee	Sent to users when a host invites them to a meeting while the meeting is in progress.	%HostName% %HostEmail% %Topic% %AttendeeName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Instant Meeting Invite for Host	Sent to the host and attendees when the host selects Meet Now.	%SiteURL% %Topic% %HostName% %Topic_HTML% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Canceled for Attendee	Informs a user that a scheduled meeting has been canceled.	%HostName% %HostEmail% %Topic% %AttendeeName% %HostName% %Topic_HTML% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %Write% %SiteURL% %CustomFooterText% %Year%
Meeting Canceled for Host	Sent to a meeting's host to confirm cancellation of a meeting.	%SiteURL% %Topic% %HostName% %Topic_HTML% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %Write% %SiteURL% %CustomFooterText% %Year%
Meeting Information Updated for Alternate Host	Provides meeting information to the alternate host when the meeting settings have been changed.	%HostName% %HostEmail% %Topic% %OrgLogo% %AlternateHostName% %MeetingTime% %HostName% %Duration% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Information Updated for Attendee	Provides meeting information for a meeting invitee when the meeting settings have been changed.	%HostName% %HostEmail% %Topic% %AttendeeName% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Information Updated for Host	Provides meeting information to the host when the meeting settings have been changed.	%SiteURL% %Topic% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Reminder for Alternate Host	Sends a meeting reminder to the meeting's alternate host.	%HostName% %HostEmail% %Topic% %OrgLogo% %AlternateHostName% %MeetingTime% %HostName% %Duration% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Reminder for Host	Sends a meeting reminder to the meeting's host.	%SiteURL% %Topic% %OrgLogo% %HostName% %MeetingTime% %HostName% %Duration% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Rescheduled for Alternate Host	Sends updated meeting information to the alternate host.	%HostName% %HostEmail% %Topic% %AlternateHostName% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
Meeting Rescheduled for Attendee	Sends updated meeting information to attendees.	%HostName% %HostEmail% %Topic% %AttendeeName% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
MeetingInfo for Alternate Host	Sends a meeting confirmation to the alternate host.	%HostName% %HostEmail% %Topic% %AlternateHostName% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
MeetingInfo for Attendee	Sends a meeting invitation to attendees.	%HostName% %HostEmail% %Topic% %AttendeeName% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
MeetingInfo for Host	Sends a meeting confirmation to the host.	%SiteURL% %Topic% %HostName% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %MeetingNumber% %MeetingPassword% %HostNumber% %TeleconferencingInfo% %SiteURL% %Support% %CustomFooterText% %Year%
PCN Meeting Auto Reminder—Host	Sends an automatic meeting reminder to the meeting's host (PCN accounts only).	%HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% % MeetingInfoURL% %MeetingNumber% %MeetingPassword% %HostNumber% %SiteURL% %Support%
PCN Meeting Invitation—Invitee	Sends a meeting invitation to invitees (PCN accounts only).	%AttendeeName% %HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %SiteURL% %Support%
PCN Meeting Manual Reminder—Host	Sends a manual meeting reminder to the meeting's host (PCN accounts only).	%HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %HostNumber% %SiteURL% %Support%
PCN Meeting Manual Reminder—Invitee	Sends a manual meeting reminder to invitees (PCN accounts only).	%AttendeeName% %HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %SiteURL% %Support%
PCN Meeting Notification—Host	Sends a meeting notification to the host (PCN accounts only).	%HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %HostNumber% %SiteURL% %Support%
PCN Meeting Instant Invitation—Host	Sends an instant meeting notification to the host (PCN accounts only).	%HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %SiteURL% %Support%
PCN Meeting In Progress Invitation—Invitee	Sends an instant meeting notification to an invitee (PCN accounts only).	%AttendeeName% %HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %SiteURL% %Support%
PCN Meeting Schedule Change—Host	Sends a schedule change notification to the host (PCN accounts only).	%HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %HostNumber% %SiteURL% %Support%
PCN Meeting Schedule Change—Invitee	Sends a schedule change notification to an invitee (PCN accounts only).	%AttendeeName% %HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %SiteURL% %Support%
PCN Meeting Rescheduled—Invitee	Sends a meeting rescheduled notification to an invitee (PCN accounts only).	%AttendeeName% %HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %TeleconferencingInfo% %MeetingInfoURL% %MeetingNumber% %MeetingPassword% %SiteURL% %Support%
PCN Meeting Canceled—Host	Sends a meeting cancellation notification to a host (PCN accounts only).	%HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %Write% %SiteURL%
PCN Meeting Canceled—Invitee	Sends a meeting cancellation notification to an invitee (PCN accounts only).	%AttendeeName% %HostName% %Topic% %MeetingDateOrRecurrence% %MeetingTime% %TimeZone% %Write% %SiteURL%

Configuring Your Download Settings

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Downloads.
Step 3	Select the Auto update WebEx Productivity Tools check box to configure periodic automatic updates. (Default: checked.)
Step 4	Select your download method: Permit users to download WebEx desktop applications Manually push WebEx Meetings and Productivity Tools to user’s desktop If you select Permit users to download WebEx desktop applications, you can select Save to finish your download configuration. No further action is necessary. If you select Manually push WebEx Meetings and Productivity Tools to user’s desktop, proceed to the next step. If you select Manually push WebEx Meetings and Productivity Tools to user’s desktop, the WebEx Meetings Application, Productivity Tools, and WebEx Network Recording Player sections appear on the page.
Step 5	For each application that you want to download and install, select Download and select Save to save a ZIP file to your system that contains installers for the corresponding application. Each ZIP file contains application installers for all supported languages and platforms.
Step 6	Select Save to save your download settings.

About Downloads

This product can be used on Windows PCs where users have administrator privileges and on those that do not. This section provides basic information about downloads. For detailed information on configuring downloads refer to the About Downloads section of the Planning Guide.

On PCs without administrator privileges:

We recommend that you push the WebEx Meetings application and Productivity Tools to end-user desktops offline before you inform end-users that user accounts have been created for them. This ensures that your users can start and join meetings from their web browsers and Windows desktops the first time they sign in.
You can acquire the .MSI installers for each from the Administration site at the Settings > Downloads page. See Configuring Your Download Settings for more information.
If you decide against pushing the applications to your users, they can still access these applications from the end-user download pages. However, if their PCs prohibit installation of downloaded applications, they will not be able to complete the installation process.
When users join meetings by using their web browser (the WebEx Meetings application can still be downloaded on demand) they can join meetings successfully. In addition, the WebEx Meetings application attempts to perform an installation to speed up the process of starting or joining future meetings. This fails because their PCs do not have administrator privileges.

On PCs with administrator privileges:

Users can download and install the WebEx Meetings application and Productivity Tools from the end-user download pages. No additional administrator action is required.
Users are advised to install the Productivity Tools the first time they sign in.
The WebEx Meetings application is downloaded on-demand the first time a user joins a meeting and is installed silently on the user's PC.

Managing Certificates

Certificates are used to ensure secure communication between the components of your system. When your system is first deployed, it is configured with a self-signed certificate. While a self-signed certificate can last for up to five years, we strongly recommend that you configure certificates that are validated by a certificate authority. A certificate authority ensures that communication between your virtual machines is authenticated. Note that you must install a certificate for each virtual machine on your system.

The following certificate types are supported:

SSL—Required on all systems.
SSO IdP—For SSO with identity provider (IdP) certificates.
Secure teleconferencing—Required for TLS teleconferencing. You can configure up to two secure teleconferencing certificates, one for each CUCM system that you choose to configure.

All systems must have a SSL certificate. This product supports the following SSL certificates:

Self-signed
Certificate authority-signed
External certificate authority-signed

You cannot update your certificates. If you add virtual machines to your system or change any of your existing virtual machines, you must generate new certificates for each virtual machine on your system.

SSL certificates can become invalid for the following reasons:

Your system size has been expanded, resulting in the deployment of new virtual machines. The fully qualified domain names (FQDNs) of these new virtual machines are not present in your original SSL certificate.
A high-availability system has been added, resulting in the deployment of new virtual machines. The FQDNs of these new virtual machines are not present in your original SSL certificate.
The Cisco WebEx site URL has changed. This URL is not present in your original SSL certificate.
The Administration site URL has changed. This URL is not present in your original SSL certificate.
The FQDN of the administration virtual machine has changed. This FQDN is not present in your original SSL certificate.
Your current SSL certificate has expired.

If your SSL certificate becomes invalid for any reason, your system will automatically generate new self-signed certificates and you are informed of this change by a global warning message at the top of the Administration site page indicating that SSL has become invalidated.

Generating SSL Certificates

Your system must have a SSL certificate configured. This product supports the following types of SSL certificates:

Self-signed
Certificate authority-signed
External certificate authority-signed

Generating a Certificate Signing Request (CSR)
Importing a SSL Certificate
Exporting a SSL Certificate
Downloading Your CSR and Private Key
Generating a Self-Signed Certificate
Restoring a SSL Certificate

Generating a Certificate Signing Request (CSR)

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Turn On Maintenance Mode and Continue to confirm.

Step 3

Select Settings > Security > Certificates > Generate CSR.

Step 4

Complete the fields on the Generate CSR (Certificate Signing Request) page.

Option

Description

Common Name

Select Subject Alternative Name certificate or Wildcard certificate.

Subject Alternative Names

Note

This option appears only if you select Subject Alternative Name for your Common Name type.

Your administration site and virtual machine names. No subject alternative names are required if you selected a wildcard common name.

Organization

Enter your organization name.

Department

Enter your department name.

City

Enter your city.

State/Province

Enter your state or province.

Country

Select your country.

Key Size

Select your key size from the following options:

2048

Default: 2048 (Recommended)

Step 5

Select Generate CSR.

The Download CSR dialog box appears.

Step 6

Select Download.

You receive a ZIP file that contains the CSR and the associated private key. The CSR file is called csr.pem and the private key file is called csr_private_key.pem.

Step 7

Back up your system using VMware Data Recovery (vSphere 5.0) or VMware vSphere Data Protection (vSphere 5.1). See Creating a Backup by using VMware vCenter for more information.

Note

Backing up your system preserves the private key in the event that you need to restore it.

Step 8

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Importing a SSL Certificate

You can import a SSL certificate using this feature. Cisco WebEx Meetings Server supports X.509 certificates with PEM and DER encoding and PKCS12 Archives.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Turn On Maintenance Mode and Continue to confirm.

Step 3

Select Settings > Security > Certificates > More Options > Import SSL Certificate/private key.

If you already have a certificate installed, the system warns you that importing a new certificate will overwrite it.

Step 4

Select Continue.

Step 5

Select Browse and choose your certificate file.

You must choose an X.509-compliant certificate or certificate chain. Valid types include:

PEM/DER encoded certificate: .CER / .CRT / .PEM / .KEY
PKCS12 encrypted certificate: .P12 / .PFX

You can import a certificate chain using a PKCS#12 file or a single file of PEM blocks. If use a PEM file, It must be formatted as follows:

(Optional) If you want to upload a private key, the private key must be the first block in the file. It can be encrypted or un-encrypted. It should be in PKCS#8 format, PEM encoded. If it is encrypted, you must enter the password to decrypt it in the passphrase field.
The next element must be the certificate of the intermediate certificate authority that issued your certificate in PEM encoded X.509 format.
You can include as many intermediate certificates as you use in your infrastructure. The certificate of the root certificate authority should not be included. If you are using a private certificate authority, you must make sure that the root certificate is distributed to all clients.

All the certificates must be uploaded together in one file. You cannot upload one certificate and then add the intermediate certificates later. You might want to upload the intermediate certificates if you are using a certificate authority that uses intermediate certificates and the intermediate certificates are not distributed in their clients. Uploading them will prevent certificate warnings.

PKCS#12 files must have a .p12 extension. They should only contain the certificates and private key (optional).

Step 6

Select Upload.

After you select Upload, the system will determine if your certificate is valid. A certificate can be invalid for the following reasons:

The certificate file is not a valid certificate file.
The certificate file you selected has expired.
Your public key must be at least 2048 bits.
The server domains in the certificate do not match the site URL.
The private key that was automatically generated by the system is not compatible with the certificate.

If the certificate is valid, proceed to the next step. If the certificate is invalid, you cannot upload it. You must select a valid certificate before you can continue.

Step 7

(Optional) Enter a passphrase in the Passphrase field.

Note

A passphrase is required to decrypt PKCS12 archives or an encrypted private key (if uploaded .pem files contain the private key).

Step 8

Select Continue.

Your system imports your SSL certificate and displays it in a scrollable certificate file dialog box.

Step 9

Select Done.

Step 10

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Exporting a SSL Certificate

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Security > Certificates > More Options > Export SSL Certificate.
Step 3	Save the certificate file.

What to Do Next

Ensure that both administrators and end users are able to sign in to the administration or web pages without seeing any site not trusted browser warnings.

Downloading Your CSR and Private Key

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Security > More Options > Download CSR. A dialog box appears asking you to save the file, CSR.zip, which contains the CSR and private key.
Step 3	Select a location on your system to save the file and select OK.
Step 4	Back up your private key file, csr-private-key.pem, in the event that you need it later.

Generating a Self-Signed Certificate

A self signed certificate is automatically generated after you deploy your system. We recommend that you install a certificate that is signed by a certificate authority. You can generate a new self-signed certificate at any time by using this feature.

Note

Users might have problems joining meetings if their system uses a self-signed certificate unless the administrator at the client side has configured his system to use self-signed certificates.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Turn On Maintenance Mode and Continue to confirm.

Step 3

Select Settings > Security > Certificates > More Options > Generate self-signed certificate.

Step 4

Complete the fields on the General Self Signed Certificate page.

Option	Description
Certificate name	Enter a name for your self signed certificate. (Required)
X.509 subject name	The hostname of your system. (Not configurable)
Organization	Enter your organization name.
Department	Enter your department name.
City	Enter your city name.
State/Province	Enter the name of your state or province.
Country	Select your country name.

Step 5

Select Generate Certificate and Private Key.

Note

If you need to use the same SSL certificate after a major upgrade, you must upload the private key generated with the CSR used to get the certificate. The private key must be the first block in the certificate file.

Your certificate file is generated and displayed.

Step 6

Select Done.

Step 7

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Restoring a SSL Certificate

In the event that your certificate becomes invalid or you have performed a disaster recovery on your system, you can restore a SSL certificate using this feature. Cisco WebEx Meetings Server supports X.509 certificates with PEM and DER encoding and PKCS12 Archives.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Turn On Maintenance Mode and Continue to confirm.

Step 3

Select Settings > Security > Certificates > More Options > Import SSL Certificate.

If you already have a certificate installed, the system warns you that importing a new certificate will overwrite it.

Step 4

Select Continue.

Step 5

Select Browse and choose your certificate file.

You must choose an X.509-compliant certificate or certificate chain. Valid types include:

PEM/DER encoded certificate: .CER / .CRT / .PEM / .KEY
PKCS12 encrypted certificate: .P12 / .PFX

You can import a certificate chain using a PKCS#12 file or a single file of PEM blocks. If use a PEM file, It must be formatted as follows:

(Optional) If you want to reapply a previous private/public key pair for disaster recovery, combine the public key file (csr_private_key.pem) and the certificate received from your certificate authority (CA) into one file. The private key must be the first block in the file followed by the public key. It can be encrypted or unencrypted. It should be in PKCS#8 format and PEM encoded. If it is encrypted, you must enter the password to decrypt it in the passphrase field.
The next element must be the certificate of the intermediate certificate authority that issued your certificate in PEM encoded X.509 format.
You can include as many intermediate certificates as you use in your infrastructure. The certificate of the root certificate authority should not be included. If you are using a private certificate authority, you must make sure that the root certificate is distributed to all clients.

All the certificates must be uploaded together in one file. You cannot upload one certificate and then add the intermediate certificates later. You might want to upload the intermediate certificates if you are using a certificate authority that uses intermediate certificates and the intermediate certificates are not distributed in their clients. Uploading them will prevent certificate warnings.

PKCS#12 files must have a .p12 extension. They should only contain the certificates and private key (optional).

Step 6

Select Upload.

After you select Upload, the system will determine if your certificate is valid. A certificate can be invalid for the following reasons:

The certificate file is not a valid certificate file.
The certificate file you selected has expired.
Your public key must be at least 2048 bits.
The server domains in the certificate do not match the site URL.
The private key that was automatically generated by the system is not compatible with the certificate.

If the certificate is valid, proceed to the next step. If the certificate is invalid, you cannot upload it. You must select a valid certificate before you can continue.

Step 7

(Optional) Enter a passphrase in the Passphrase field.

Note

A passphrase is required to decrypt PKCS12 archives or an encrypted private key (if uploaded .pem files contain the private key).

Step 8

Select Continue.

Your system imports your SSL certificate and displays it in a scrollable certificate file dialog box.

Step 9

Select Continue on the SSL Certificate page to complete the import.

Step 10

Select Done.

Step 11

Select Turn Off Maintenance Mode and Continue to confirm.

Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Importing SSO IdP Certificates

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Security > SSO IdP Certificate.
Step 3	Select Browse and choose your SSO IdP certificate.
Step 4	Select Upload. Your certificate file is displayed.
Step 5	Select Done to submit your certificate.

Importing Secure Teleconferencing Certificates

Secure teleconferencing certificates are only required if TLS conferencing is enabled. If TLS conferencing is not enabled, this option is not available.

Before You Begin

Secure teleconferencing certificates are required for your CUCM servers when TLS is selected as the transport type in your audio settings. See About Configuring Your Audio Settings for more information.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Turn On Maintenance Mode and Continue to confirm.
Step 3	Select Settings > Security > Certificates. The Secure Teleconferencing Certificate section displays one of the following two messages: This system does not require secure teleconferencing certificates because TLS teleconferencing is not enabled. CUCM secure conferencing certificates are required for TLS teleconferencing which is enabled on this system. If secure teleconferencing certificates are required, an Import Certificate button is shown for each CUCM server that must be configured.
Step 4	Select Import Certificate for CUCM 1. The Secure Teleconferencing Certificate page appears.
Step 5	Enter a certificate name.
Step 6	Select Browse and choose your certificate file.
Step 7	Select Upload. After you select Upload, the system will determine if your certificate is valid. If the certificate is valid, proceed to the next step. If the certificate is invalid, you cannot upload it. You must select a valid certificate before you can continue.
Step 8	Select Continue. Your system imports your SSL certificate and displays it in a scrollable certificate file dialog box. You are notified that you have imported an SSL certificate.
Step 9	Select Done.
Step 10	Return to step 4 and repeat the process for your CUCM 2 server.
Step 11	Select Turn Off Maintenance Mode and Continue to confirm. Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Configuring User Session Security

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Security > User Sessions.

Step 3

Complete the fields on the User Sessions page to set the web page expiration time.

Option

Description

Web page expiration

Configure days, hours, and minutes before users are automatically signed out.

Default: One hour and 30 minutes.

Mobile or Productivity Tools expiration (SSO)

Configure days, hours, and minutes before users are automatically signed out.

Default: 14 days

Note

This field only appears if SSO is configured.

Step 4

Select Save.

Configuring Federated Single Sign-On (SSO) Settings

Configuring SSO enables your end-users to sign into the system using their corporate credentials, thereby giving you a way to integrate the product with your corporate directory. You may also configure SSO to create or manage user accounts on the fly when users attempt to sign in.

Note

Configuring SSO can be a complex operation and we strongly recommend that you contact your Cisco Channel Partner or Cisco Advanced Services before you continue.

Before You Begin

Before you enable the federated single sign-on feature, you must generate a set of public and private keys and an X.509 certificate that contains the public key. Once you have a public key or certificate, you must upload it in the Managing Certificates section.

Note

After you have enabled SSO, user credentials are managed by your corporate authentication system. Certain password management features no longer apply to your users. See Configuring Passwords and Editing Users for more information. Note that even though administrators are also end users, administrators do not sign in using SSO. They sign in using their administrator credentials for this product.

Configure a SSO IdP certificate to use this feature. See Importing SSO IdP Certificates for more information.

Procedure

Step 1

Sign in to the Administration site.

Step 2

Select Settings > Security > Federated SSO.

Step 3

After you have generated public and private keys and an X.509 certificate, as described in the pre-requisites, select Continue.

Step 4

Select your initiation method:

SP (Service Provider) Initiated–Users select a link to the service provider and are temporarily redirected to the identity provider for authentication. Users are then returned to the link they initially requested.
IdP (Identity Provider) Initiated–Users start at their identity provider, log in, and are then redirected to a landing page at the service provider.

Step 5

Complete the fields and select your options on the SSO Configuration page:

Note

Refer to your IdP configuration file to complete the IdP fields. Select the IdP Certificate link.

Field

Description

SP (Service Provider) Initiated

Select this option for service provider initiated sign in.

AuthnRequest signed

Select this option to require that the AuthnRequest message must be signed by the service provider's private key.

Note

You must select this option if you want your exported SAML metadata file to include your site's SSL certificate.

Destination

The SAML 2.0 implementation URL of IdP that receives authentication requests for processing.

Note

This field appears only when AuthnRequest signed is selected.

IdP (Identity Provider) Initiated

Select this option for identity provider initiated sign in.

Target page URL parameter name

Your system redirects to this URL when SSO is successful.

Default: TARGET

Note

On an IdP-initiated system, the URL must be a combined URL in the following format: your service login URL, "?" or "&," the target page URL parameter, "=" (if it is not present), and the target URL.

SAML issuer (SP ID)

Enter the same SP ID configured for IdP. Reference the SAML2 protocol.

Issuer for SAML (IdP ID)

Enter the same ID configured for IdP. Reference the SAML2 protocol.

Customer SSO service login URL

The assertion consumption URL for SAML2 in IdP.

NameID format

Select the same NameID format that you set in IdP. The NameID is the format in which you send the user ID in the assertion and single logout request from Cisco WebEx. See the SAML protocol for guidance.

We recommend that you set the email address as your NameID. Doing so will make the process of using SSO easy for end users who have already set up their accounts based on their email address on the system.

Using other NameID formats is supported but not recommended. If you use a format other than an email address,users will no longer be able to sign in to a WebEx site if SSO is disabled.

Default: Unspecified

AuthnContextClassRef

Enter the value that is configured in IdP. AuthnContextClassRef is the value that appears in the AuthnRequest message.

Default: urn:oasis:names:tc:SAML:2.0:ac:classes:unspecified

Default Webex target page URL

Your system redirects to this URL when SSO is successful. The default page is the Cisco WebEx meeting page which is the same as a normal login.

Customer SSO error URL

Your system redirects to this URL when SSO is not successful. By default, the error page is a common Cisco WebEx error page.

Single logout

This option enables single logout which is defined by the SAML2 protocol. If you have chosen the SSO option but not the single logout option, the sign out option does not appear on end-user pages.

Deselect this option for ADFS 2.0.

Note

IdP-Initiated SLO is not supported in this version.

Customer SSO service logout URL

Note

This option appears only when Single logout is selected.

Enter the assertion consumption URL for SAML2 in IdP.

Auto account creation

Users without a Cisco WebEx account are unable to sign in. If you select this option, an account is automatically created for new users when they attempt to sign in.

Auto account update

If you select this option, user information is updated when there is an "updateTimeStamp" in the SAML2 assertion with more recent user information than the current data in Cisco WebEx.

Remove UID domain suffix for Active Directory UPN

Select this option to authenticate users without a domain suffix. The Remove UID domain suffix for Active Directory UPN option works in the following cases:

The NameId format is email, and UID format is the X509 subject name or User Principal Name (UPN).
The NameId format is the X509 subject name or UPN.

Step 6

Select Enable SSO.

The Review SSO Settings page appears. Review your settings and select Save.

Disabling SSO

Before You Begin

Disabling SSO will disable your users' ability to sign in with their company credentials. Make sure you inform your users that you are disabling SSO and that they can still sign in with their Cisco WebEx credentials.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Security > Federated SSO.
Step 3	Find the sentence, "If you would like to disable SSO please click here." Select the click here link.
Step 4	Select Disable SSO to confirm. The Federated SSO page appears with a banner that confirms you have disabled SSO.

Configuring Your Cloud Features

You can configure your system so that your users can use a single version of the Cisco WebEx Productivity Tools that can be used with both their Cisco WebEx Meetings Server and SaaS WebEx accounts or to view training videos hosted online by Cisco WebEx.

Note

Your system supports Cisco WebEx SaaS releases WBS27, WBS28, and Cisco WebEx Meetings 1.2.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Settings > Security > Cloud Features.
Step 3	(Optional) Select the Enable users to sign in to SaaS WebEx accounts from WebEx Productivity Tools check box.
Step 4	Select Save.

Configuring Virtual Machine Security

Your virtual machine security features include the ability to update your encryption keys and enable or disable FIPS-compliant encryption.

Updating Your Encryption Keys
About FIPS
Enabling FIPS Compliant Encryption
Disabling FIPS Compliant Encryption

Updating Your Encryption Keys

Cisco WebEx Meetings Server uses internally generated encryption keys to secure all communications between the virtual machines on your system. Use this feature to update your encryption keys periodically.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Turn On Maintenance Mode and Continue to confirm.
Step 3	Select Settings > Security > Virtual Machines.
Step 4	Select Update Encryption Keys.
Step 5	Select Turn Off Maintenance Mode and Continue to confirm. Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

About FIPS

The Federal Information Processing Standard (FIPS) 140 is a U.S. and Canadian government standard that specifies security requirements for cryptographic modules. A cryptographic module is a "set of hardware, software, and/or firmware that implements approved security functions (including cryptographic algorithms and key generation) and is contained within the cryptographic boundary." The cryptographic module is what is being validated.

FIPS 140 Requirements

At a very high level, the FIPS 140 requirements apply to the following module characteristics:

Implementation of FIPS-approved algorithms
Specific management of the key life cycle
Approved generation of random numbers
Self-tests of cryptographic algorithms, image integrity, and random number generators (RNGs)

Cisco WebEx Meetings Server uses CiscoSSL 2.0 to achieve FIPS 140-2 Level 2 compliance.

With FIPS Enabled

Enabling FIPS might result in reduced compatibility with popular web-browsers and operating systems. Symptoms might include, but are not limited to, problems signing into the system, 404 errors, and starting and joining meetings.

Cisco recommends that you take the following actions:

Ensure that your Windows PCs are running at least Windows XP SP3 or above.
Update all Windows computers to Microsoft Internet Explorer 8 or above regardless of whether your users' desired web browser is Internet Explorer, Mozilla Firefox, or Google Chrome. Your users must provide Internet Explorer 8 on all computers because our FIPS-enabled clients (Cisco WebEx Meetings, Productivity Tools, and WebEx Recording Player) use FIPS-enabled system libraries that are only available on Internet Explorer 8 and above.
Configure Internet settings on all user computers to TLS encryption. On your PC desktop, select Control Panel > Internet Options > Advanced > Security > Use TLS 1.0 and Use TLS 1.2. We recommend selecting both options for maximum compatibility but you must at least select Use TLS 1.0.
If your users plan to host meetings for guests (for example, people who do not work for your company) you must inform your guest users to manually update their operating systems and browsers as described above before they join your meetings. If they do not perform the above steps, they might experience compatibility issues. We recommend that you include the above instructions in your meeting invitations. You can do this by editing the appropriate meeting invitations available on your Administration site at Settings > Email > Templates.

Enabling FIPS Compliant Encryption

Use this feature to enable your Federal Information Processing Standard (FIPS) compliant encryption setting.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Turn On Maintenance Mode and Continue to confirm.
Step 3	Select Settings > Security > Virtual Machines.
Step 4	Select Enable to enable FIPS compliant encryption and Continue to confirm. FIPS compliant encryption is configured on your system.
Step 5	Select Turn Off Maintenance Mode and Continue to confirm. Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Disabling FIPS Compliant Encryption

Use this feature to disable Federal Information Processing Standard (FIPS) compliant encryption on your system.

Procedure

Step 1	Sign in to the Administration site.
Step 2	Select Turn On Maintenance Mode and Continue to confirm.
Step 3	Select Settings > Security > Virtual Machines.
Step 4	Select Disable to disable FIPS compliant encryption and Continue to confirm. FIPS compliant encryption is disabled on your system.
Step 5	Select Turn Off Maintenance Mode and Continue to confirm. Your system restarts after you turn off maintenance mode. You can sign back into the Administration site after restart is complete.

Bias-Free Language

Results

Chapter: Configuring Settings

Configuring Settings

Configuring Your Company Information

Configuring Your Branding Settings

Removing a Company Logo

Configuring Your Meeting Settings

About Meeting Security

About Configuring Your Audio Settings

Configuring Your Audio Settings for the First Time

Configuring Your Audio Settings

Configuring Your Video Settings

Configuring Your Mobile Settings

Configuring Quality of Service (QoS)

About QoS Marking

QoS Marking on Cisco WebEx Meetings Server Systems With Traffic Moving Through an Internet Reverse Proxy Server

QoS Marking on Cisco WebEx Meetings Server Systems With No Traffic Moving Through an Internet Reverse Proxy Server

Configuring Passwords

Configuring Your General Password Settings

Configuring Your User Password Settings

Configuring Your Meeting Passwords

Configuring Your Email Settings

About Email Templates

Configuring Your Download Settings

About Downloads

Managing Certificates

Generating SSL Certificates

Generating a Certificate Signing Request (CSR)

Importing a SSL Certificate

Exporting a SSL Certificate

Downloading Your CSR and Private Key

Generating a Self-Signed Certificate

Restoring a SSL Certificate

Importing SSO IdP Certificates

Importing Secure Teleconferencing Certificates

Configuring User Session Security

Configuring Federated Single Sign-On (SSO) Settings

Disabling SSO

Configuring Your Cloud Features

Configuring Virtual Machine Security

Updating Your Encryption Keys

About FIPS

FIPS 140 Requirements

With FIPS Enabled

Enabling FIPS Compliant Encryption

Disabling FIPS Compliant Encryption

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