Cisco WebEx Meetings Server User Guide Release 2.0
Polling Attendees
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Polling Attendees

During a meeting, you can poll participants by presenting them with a questionnaire. Conducting a poll can be useful for gathering feedback from participants, allowing participants to vote on a proposal, testing participant knowledge of a topic, and so on.

Creating a Poll Questionnaire (for Windows)

To conduct a poll, you must first create a poll questionnaire. You create a questionnaire in a meeting. To save time during a meeting, you can start the meeting earlier than the scheduled time, create a questionnaire on the Polling panel, save it, and then open it during the actual meeting.

Before You Begin

You must be a presenter to complete this task.

Procedure
    Step 1   Open the Polling panel in a meeting
    Step 2   In the Question section, select a question type:
    • To create a multiple-answer question, select Multiple choice, and then select Multiple Answers in the drop-down list.
    • To create a single-answer question, select Multiple choice, and then select Single Answer in the drop-down list.
    • To create a text question, select Short answer.
    Step 3   Select New.
    Step 4   Type a question in the box that appears.
    Step 5   In the Answer section, select Add.
    Step 6   Type an answer in the box that appears.

    The question and answer appear in the Poll Questions area.

    Step 7   To type another answer, select Add again.
    Step 8   To add questions, repeat steps 2 to 7.

    Creating a Poll Questionnaire (for Mac)

    To conduct a poll, you must first create a poll questionnaire. You create a questionnaire in a meeting. To save time during a meeting, you can start the meeting earlier than the scheduled time, create a questionnaire on the Polling panel, save it, and then open it during the actual meeting.

    Before You Begin

    You must be a presenter to complete this task.

    Procedure
      Step 1   Open the Polling panel in a meeting.
      Step 2   Add a question by selecting the Q button and then typing the question.
      Step 3   Add an answer by selecting the A button and then typing the answer.
      Step 4   To add more answers, repeat step 3.
      Step 5   To add more questions, repeat step 2.
      Step 6   To change the question type, select the text "Click here to change question type" that appears under the specific question and do one of the following:
      • To create a multiple-answer question, select Multiple Answers.
      • To create a single-answer question, select Single Answer.
      • To create a question that requires a text answer, select Short Answer.

      Editing a Questionnaire

      You can change the type of a question and edit, rearrange, or delete the questions and answers.

      To Do This

      Change the type of question
      1. Select the question by clicking it, and then select the new type of question in the Question section.
      2. Click Change Type.

      Edit any question or answer that you entered
      1. Select the question or answer by clicking it, and then click the Edit icon.
      2. Make your changes.

      Delete a question or an answer

      Select the question or answer by clicking it, and then click the Delete icon.

      Rearrange questions or answers

      Select the question or answer by clicking it, and then click the Move Up or Move Down icon, as appropriate.

      Delete an entire questionnaire

      Click Clear All.

      If you have not saved the questionnaire, a message box appears asking whether you want to save it or not.

      Displaying a Timer During Polling

      You can specify that a timer displays for participants and yourself when a poll is in progress.

      Procedure
        Step 1   Open the Polling Options dialog box.
        • If you use Windows, click Options at the bottom of your Polling panel.
        • If you use the Mac, click the options button on the lower-right portion of the Polling panel.
        Step 2   In the dialog box that appears, select Display, and then type the length of time in the Alarm: box.
        Step 3   Select OK.

        Opening a Poll Questionnaire File

        If you saved a poll questionnaire to a file, you can display the questionnaire on your Polling panel by opening the file.


        Note

        You can open a poll questionnaire file only during a meeting.

        Procedure
          Step 1   Use one of these methods to browse to the file:
          • Select File > Open Poll Questions.
          • Select the Open icon on your Polling panel.

          The Open Poll Questions dialog box appears.

          Step 2   Select the poll questionnaire file that you want to open.

          A poll questionnaire file has a .atp extension.

          Step 3   Select Open.

          The poll questionnaire appears on your Polling panel. You can now open the poll to the participants.

          Related Information

          Opening a Poll

          After you finish preparing a poll questionnaire, you can open the poll for use during the meeting. If you prepared your questionnaire in advance and saved it, you must first display it on the Polling panel.

          Before You Begin

          Make sure that your poll questionnaire file is opened and displayed on the Polling panel.

          Procedure
            Step 1   Select Open Poll.

            The questionnaire appears on participants' Polling panels. Participants can now answer the poll.

            As participants answer the questions, you can watch the polling status on your Polling panel.

            Step 2   Select Close Poll when the time is up.

            If you specify a timer and the poll times out, the poll automatically closes. Participants can no longer answer questions.

            Once you close a poll, you can view the poll results and optionally share them with participants.

            Related Information

            Viewing Poll Results

            Cisco WebEx Meetings bases the percentage for each answer on the total number of participants in the meeting, not the total number of participants who submitted answers in the poll.

            The Results column indicates the percentage of attendees who chose each answer. The Bar Graph column provides a graphic representation of each percentage in the Results column.


            Note

            The poll results you can share during a meeting are anonymous. However, Cisco WebEx Meetings records responses from each participant, in addition to group results, and allows you to save those individual and group results.

            Sharing Poll Results with Participants

            After you close a poll, you can share the poll results with participants.

            The poll results you can share during a meeting are anonymous. However, Cisco WebEx Meetings records responses from each participant, in addition to group results, and allows you to save those individual and group results.

            Procedure
              Step 1   In the Share with attendees section on your Polling panel, select Poll results.
              Step 2   Select Apply.

              The results of the poll appear in the participants' Polling panels, just as they do on your Polling panel.

              Saving a Poll Questionnaire in a Meeting

              After you create a poll questionnaire in a meeting, you can save it as a .atp file. You can open the file for use in any meeting.

              Procedure
                Step 1   On the File menu, choose Save > Poll Questions.

                The Save Poll Questions As dialog box appears.

                Step 2   Choose a location at which to save the file.
                Step 3   Type a name for the file.
                Step 4   Select Save.

                WebEx saves the poll questionnaire to a file at the location you specified. Poll questionnaire file names have a .atp extension.

                Saving Results of a Poll

                After closing a poll, you can save the responses in one of the following ways:

                • Text File group result—Saves the percentage of attendees who chose each answer in a .txt file
                • Text File individual attendees result—Saves the responses from each attendee, in addition to the group results, in a .txt file
                Procedure
                  Step 1   Close the poll if you have not done so.
                  Step 2   On the File menu, choose Save > Poll Results.

                  The Save Poll Results As dialog box appears.

                  Step 3   Select a location at which to save the file.
                  Step 4   For File name, enter a name for the file.
                  Step 5   For Save as type, select the format in which you want to save the results.
                  Step 6   Select Save.

                  You can now view poll results by opening the file.