How can I create Virtual Accounts under my Smart Account, in License Central (LC)?

 
Updated August 4, 2025
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    Introduction 

    This document outlines the steps for creating Virtual Accounts under a Smart Account in Cisco License Central to organize licenses for streamlined management.

    Video

    The purpose of this content is to share information for educational and/or informational use. You may choose to watch the video or read the content below-both provide the same material, so feel free to engage with whichever format you prefer.

    Prerequisites 

    Before you start, ensure that you have the following: 

    • Active Cisco.com account 
    • The user accessing the Cisco License Central must have at least one of the following: 
      • Smart Account User/Admin/Viewer 
      • Virtual Account User/Admin/Viewer 

    Steps:  

    Step 1: Go to Cisco Software Central and log in with your Cisco.com credentials. 

    Step 2: Click on Access Cisco License Central under the Cisco License Central section. 

    Step 3: Enter your Smart Account or use the Search function to search for a Smart Account. 

    Step 4: Navigate to the left Menu bar and click on the "Account Management" tab, and select “Virtual Accounts” under “Smart Account Management”

    Step 5: Click on the Create Virtual Account on the dashboard.

    Step 6: Click on Grant Virtual Account access on the dashboard

    Step 7: Enter the Virtual Account Details

    • Name (required)
    • Description (optional)
    • Access Levels:
      • Unrestricted: will be searchable in all Account Selectors in CLC including in Commerce Ordering Tools.
      • Restricted: will NOT appear in any Account Selectors and Searches. For order assignment, the user must provide the exact Account Name.
    • You can set the Virtual Account as a Default Virtual Account (optional): Account that licenses and product instances are deposited into for this Smart account.
    • Preferred end Date (optional): Default date that software subscriptions must be renewed
    • Parent Account:
      • This is a top level Virtual Account
      • OR Nest this Virtual Account under the selected Virtual Account by selecting a Parent Virtual Account from the displayed list of Virtual Accounts.
    • Tags: User can add tags to label Virtual Accounts for easier searching.

    Step 8: Click Create Virtual Account and View Details

    Step 9: Created Virtual Account with Overview, Users and User Groups tabs is displayed.

    Step 10: On the Users tab, you can Add Users to the Virtual Account:

    • Access Scope:
      • This Virtual Account only
      • OR This Virtual Account and the accounts nested within it.
    • User role: select User Role from the drop-down menu.
    • Enter Cisco (CCO) IDs or email addresses, separated by commas and Save.

    Step 11: On the User Groups tab, you can create User Groups within the Virtual Account:

    • Access Scope: 
      • This Virtual Account only
      • OR This Virtual Account and the accounts nested within it.
    • User role: select User Role from the drop-down menu. 
    • User Access details: Select the accounts the user can access and the functions they can perform. Check mark the Virtual Account Name for which access needs to be granted and click Save.
    note-icon

    Note:

    • To create Virtual Accounts under my Smart Account in CSSM, please go to: How Can I Add a Virtual Account to My Smart Account?

    • Internal users should submit a case to the Licensing support team to fix the customer view issue with orders in License Central. There are no checks for internal users with a Cisco support role to prevent unauthorized transactions from the Orders tab.

    Troubleshooting

    If you experience an issue during the process explained in this document, open a case in Support Case Manager (SCM).

    For feedback on the content of this document, please submit here.

    For External Customer / Partner Use Only: These instructions are provided to help customers / partners perform the action themselves to resolve the issue. If the customer / partner runs into issues in the instructions, please have them open a case with licensing support (https://www.cisco.com/go/scm) to help resolve.