Cisco TelePresence Management Suite (TMS)

Cisco TelePresence Management Suite Provisioning Extension Data Sheet

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Product Overview

As organizations embrace videoconferencing and telepresence as necessary business communications tools, the need to provision new users and endpoints, configure reachability rules, and easily schedule video and telepresence meetings becomes imperative.

Cisco TelePresence® Management Suite Provisioning Extension (Cisco TMSPE) is an extension for Cisco TelePresence Management Suite (Cisco TMS) that enables rapid provisioning of telepresence users, endpoints, and Collaboration Meeting Rooms (CMRs) for large-scale deployments (Figure 1).

Figure 1.      Cisco TMSPE Users and Groups Administrative User Interface

Provision Collaboration Meeting Rooms (CMRs) simply and rapidly by deploying Cisco TMSPE in conjunction with Cisco TelePresence Conductor. Enabling increased scale, and reducing the administration effort required to manage conferences, Cisco TMSPE allows for automatic import of users and creation of their permanent CMRs. It also facilitates large-scale user self-service, allowing users to create and configure their personal CMR preferences and actively manage their personal CMR.

Flexible licensing options enable you to deploy Cisco TelePresence Server capabilities and CMRs in the way that best suits your needs. You can license the server on a per-host basis with Cisco Multiparty licenses. These licenses are available in the form of Personal Multiparty (named host) and Shared Multiparty (shared host) licenses (visit Alternatively, you can purchase screen licenses for a concurrent call-based model (traditional TelePresence Server license model). Cisco Multiparty licenses are recommended. Held centrally on TelePresence Conductor, and provisioned on TMSPE they offer increased efficiency and redundancy (Figure 2).

Figure 2.      Collaboration Meeting Room Self-Care Portal

Smart Scheduler is a simple, easy-to-use interface that allows users to create single and recurring meetings. As the organizer, you can add to your meeting any Cisco TMS managed telepresence rooms, personal telepresence systems, and additional call-in participants, and extend to virtually anybody using WebEx® meeting applications (Figure 3).

Figure 3.      Smart Scheduler Interface for Simple, Intuitive Scheduling of Single and Recurrent Meetings

Additionally, Cisco TMSPE also enables users to set optional Cisco TelePresence Video Communication Server (VCS) FindMe preferences for the way they can be contacted based on availability, location, and preferred devices. This added flexibility makes it easier for users to be reached, resulting in improved productivity (Figure 4).

Figure 4.      FindMe Interface for Setting Reachability Preferences

Features and Benefits

Benefits of Cisco TMSPE include:

   Scalable: Cisco TMSPE is designed to help administrators provision a large number of geographically distributed users quickly and cost effectively.

   Extensible: Cisco TMSPE allows secure provisioning of users outside the enterprise firewall for increased working flexibility.

   Simple: Cisco TMSPE provides a centralized portal so that a user can schedule a meeting adding Cisco TelePresence Systems, including WebEx meetings, for a truly comprehensive conferencing experience.

   Accessible: Cisco TMSPE TelePresence User Portal allows any user with the appropriate permissions to easily configure CMR preferences for impromptu meetings.


Cisco TMSPE supports the following:

   Large-scale provisioning of up to 100,000 users across geographically dispersed locations inside and outside the firewall using Cisco TelePresence VCS and Cisco TelePresence VCS Expressway, enabling effective distribution of provisioned settings and phone books.

   Bulk import of user accounts from external directories such as Microsoft Active Directory by scheduled or on-demand synchronization, with an option to automatically send an email message containing provisioning information to users as they are imported.

   Ability to configure user groups based on geographical locations and set configuration parameters such as maximum bandwidth, endpoint device types, and access rights to phone books.

   A touch-screen-friendly Smart Scheduler interface that enables users to easily book and edit single and recurrent meetings.

Table 1 lists additional features and benefits of Cisco TMSPE.

Table 1.       Features and Benefits of Cisco TMSPE

Product Feature


Large-scale provisioning

Cisco TMSPE simplifies provisioning for up to 100,000 users:

  Phone books are automatically created for all provisioned users. You can also create a customized phone book for specific user groups
  Any phone book or corporate directory from Cisco TMS can be provisioned to any supported device

User Import

Several types of Active Directory (AD) and Lightweight Directory Access Protocol (LDAP) sources are supported for on-demand or automated import and synchronization of groups and users:

  Standard Microsoft Active Directory
  Secure Microsoft Active Directory with Kerberos
  Standard LDAP
  Secure LDAP with StartTLS

The administrator can choose to automatically send the email message containing provisioning information to users as they are imported from Active Directory.

Low-touch provisioning

Cisco TMSPE supports low-touch provisioning for a variety of Cisco TelePresence systems.

This support enables rapid provisioning of user devices, avoiding the need for manual configuration by skilled technicians while saving time, labor, and shipping costs when provisioning users and their devices.

CMR provisioning

  Create CMR templates and default service-level settings within the TMSPE User Provisioning page
  Cisco TMSPE supports automated Active Directory and LDAP import of users for creating entitlement of up to 100,000 CMRs
  An automatic administrator-configurable email is sent to auto-imported users to complete the CMR self-provisioning process
  Enable instant WebEx for CMR users
  The TelePresence User Portal names the meeting room and modifies default conference settings (Host and guest PIN, layout, auto-connected participants, etc.)

Smart Scheduler

The Cisco TMSPE Smart Scheduler allows administrators and self-service end users to create telepresence meetings quickly and easily.

The intuitive menus hide many of the technical configuration details (which are available in the traditional TMS Booking interface for advanced users), allowing you to easily schedule the resources you require.

With Smart Scheduler you can:

  Create and edit single and recurrent meetings
(Note: Exceptions to a recurrent series are not supported)
  Include Cisco TelePresence Systems and WebEx meetings in the same meeting
  Allow additional call-in participants to join your meeting
  Set a PIN to secure your meeting; meeting attendees must enter the PIN before they can join


  With FindMe, you can be reached on any device using a single ID
  You can define your locations and specify which endpoints are available to you in those locations
  You can also specify which endpoints (video and audio only) should ring when someone calls your FindMe ID
  FindMe also allows you to specify additional devices to be called if the default devices are busy or not answered
  Administrators can configure account IDs for each user, set up location and device templates, and choose whether to add new devices to FindMe automatically on provisioning
  You can create FindMe accounts to define forwarding rules for groups such as support desks
  The FindMe portal is located on the Cisco TMS Server, where you can log on with your Active Directory credentials
  You can access your Cisco TMSPE account settings, see your username and video address (Session Initiation Protocol Uniform Resource Locator [SIP URI]), and change your provisioning password

Cisco TMS Provisioning Extension diagnostics

  Cisco TMSPE provides updated status of each of the Cisco TMSPE services
  An alarms pane lists problems and incidents
  Corrective actions are included in the alarm details
  You can download a list of all provisioned devices as comma-separated values in a file that you can open in Microsoft Excel or other applications for further processing

System Requirements

Table 2 lists system requirements for Cisco TMSPE.

Table 2.       System Requirements for Cisco TMSPE



Cisco TMS requirements

  Cisco TMS must be installed first
  Refer to hardware recommendations later in this table

Cisco TelePresence Conductor requirements

  CMR provisioning requires Cisco TelePresence Conductor

Cisco TelePresence VCS requirements

  Cisco TelePresence VCS Control must be Version X8.2 or later
  Option keys must be added for Cisco TelePresence VCS Device Provisioning and FindMe, if applicable

Microsoft SQL Server connection

  TCP/IP or Named Pipes protocol must be enabled. TCP/IP is the preferred protocol (refer to next entry)
  Microsoft SQL Server browser must be running

Microsoft Windows Server

If using the Named Pipes protocol for database connection, the following security updates and hotfixes to Microsoft Windows Server are required:

  Microsoft Windows Server 2012
  Microsoft Windows Server 2008 R2:

Note that the default connection protocol is TCP/IP. If this protocol is used, no hotfixes are required.

Cisco TMS Provisioning Extension Option key

  The key must be added in Cisco TMS under Administrative Tools > General Settings, in the Licenses and Option Keys pane
  License consumption is based on usage: the number of concurrent signed-in and provisioned devices. A user signed in to several devices simultaneously will consume one license per device
  Provisioning Extension license is not required to install TMSPE software for purposes of using TMS Smart Scheduler and provisioning CMRs

Scheduling WebEx and Cisco TelePresence meetings together

In order to use Cisco TMSPE Smart Scheduler to book telepresence meetings that include WebEx meetings, you need to install Cisco TMS and TMSPE. For guidance on scheduling Cisco WebEx and Cisco TelePresence meetings together, refer to the Cisco TMS Configuration Guides.

Hardware recommendations

We recommend the following hardware specifications depending on the size of your deployment and user base:

  Small deployments: 4-GB RAM, 2-GHz dual-core processor
  Medium-sized deployments: 4-GB RAM, 2-GHz quad-core processor
  Large deployments: 8-GB RAM, 2-GHz quad-core processor

Simple Mail Transfer Protocol (SMTP) server requirements

A valid SMTP server that will accept SMTP relay from the Cisco TMS server is required to send account information to users from Cisco TMSPE.

User Portal Languages

Users can select one of the following supported languages:

  Chinese (Simplified and Traditional)
  French (France)
  Portuguese (Brazil)
  Spanish (Spain)

Ordering Information

Cisco TMSPE software is available to download for existing Cisco TMS customers with a current support contract. The software can be installed and features such as Smart Scheduler and Collaboration Meeting Rooms are available to use freely, with no additional costs. Customers who need to provision devices against the Cisco Video Communications Server (VCS) using Cisco TMSPE, must order the appropriate licenses listed in Table 3.

Table 3 provides ordering information for the Cisco TelePresence Management Provisioning Extension.

Table 3.       Ordering Information

Product Name

Part Number

Initial Ordering Options for the Cisco TelePresence Management Provisioning Extension

Cisco TMS Provisioning Extension - 25 additional active devices


Cisco TMS Provisioning Extension - 100 additional active devices


Cisco TMS Provisioning Extension - 500 additional active devices


Cisco TMS Provisioning Extension - 2000 additional active devices


Cisco TMS Provisioning Extension - 10000 additional active devices


Cisco TMS Provisioning Extension - 100000 additional active devices


Add Device Licenses or Optional Features for Existing Installations

Cisco TMS Provisioning Extension - 25 additional active devices


Cisco TMS Provisioning Extension - 100 additional active devices


Cisco TMS Provisioning Extension - 500 additional active devices


Cisco TMS Provisioning Extension - 2000 additional active devices


Cisco TMS Provisioning Extension - 10000 additional active devices


Cisco TMS Provisioning Extension - 100000 additional active devices


Table 4.       Multiparty licensing

Personal multiparty licensing


Shared multiparty licensing


Cisco Services and Support

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For More Information

For more information about the Cisco TelePresence Management Suite, please visit Cisco TelePresence Management Suite or contact your local Cisco account manager.