Personal Rooms

General Questions

What is my Personal Room?

Think of it as your conference room. You get your own easy-to-remember link that never changes, so your colleagues will always know where your meetings are held.

  • Instant meetings that you start with the Meet Now command (formerly called One-Click Meeting) are now held in your Personal Room by default. You can change this option in “Preferences.”

  • By default, WebEx will use the host's username as the Personal Room identifier; for example, https://sitename.webex.com/meet/username.

  • If a host’s username contains only numeric characters, such as 123456, the corresponding Personal Room identifier will be prefixed with “pr"; for example, pr123456.

  • If a host’s username is in email format, such as user@company.com, the “@” sign will be removed when constructing the corresponding personal room identifier; for example, the username portion of the identifier will be usercompany.com, so the identifier will be https://sitename.webex.com/meet/username.com.

  • CMR Hybrid (WebEx-enabled TelePresence) users have Personal Rooms, but only users who join from a WebEx meeting application or app can join those Personal Rooms. Personal Room meetings that allow other people to join using a video conferencing system or application require that the host account and the WebEx site be enabled for CMR Cloud.

  • Hosts have the ability to customize their Personal Rooms:

    • Hosts can now change their Personal Room’s title that appears in WebEx applications, as well as the lobby screen presented to users joining from video devices or applications.

    • Hosts can change their Personal Room IDs to better suit their needs. Changing the Personal Room ID will change the web URL for desktop and mobile users as well as the video address (SIP or H.323 URI) used by attendees joining from video devices or applications.

What is the "lobby" of my Personal Room?

The "lobby" is a waiting room for attendees when your room is locked. You can control which attendees are allowed in the meeting and can even remove them if they are not needed. Attendees in the lobby cannot see your screen sharing or hear your audio.

What can I use my Personal Room for?

You can use your Personal Room in the following ways:

  • Instant meetings—Quickly start a meeting and everyone will know where it is held
  • Back-to-back meetings—Your Personal Room is great for back-to-back meetings. Just join once and manage who can attend through the Lobby.
  • Microsoft Outlook invitations—Copy and paste your Personal Room link into your Microsoft Outlook invitations so that attendees can join your Personal Room just like a regular WebEx meeting.
  • Private meetings—Lock your room so you can control who is allowed in.

  • Email signature—Add your Personal Room URL and number to your email signature so everyone will know where to find you.

What type of settings apply to my Personal Room?

All the following settings can be changed in your My WebEx > Preferences page:

  • "Meet Now" settings—Instant meetings that you start with the Meet Now command are held in your Personal Room by default. You can change this setting if you would like the Meet Now command to start regular WebEx meetings.

  • Change room name—You can change the title of your Personal Room.

  • Change URL—You can change the URL of your Personal Room. This feature is available only if the site administrator enables it.