Administrator's Guide for Cisco MeetingPlace for Outlook Release 5.3
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Table Of Contents

Notification Items


Notification Items

This appendix lists tags that can be included in meeting notifications. For information on how to use these tags, see "Customizing Text-Based Meeting Notifications."

Tags for notifications for meetings that are scheduled in Outlook are similar to but not identical to the tags performing the same function in notifications for meetings that are scheduled in Cisco Unified MeetingPlace Web Conferencing or MeetingTime. They are not interchangeable, and you cannot copy and paste tags from an .rtf template to a .tpl template.

Unless otherwise noted, these tags draw values from information that meeting schedulers include when they schedule a meeting, or that are automatically generated when a meeting is scheduled.

Where noted, tags pull information from values you have entered in to MeetingTime. If you use one of these tags, make sure you have entered a valid value in to the relevant place in MeetingTime. For more information about MeetingTime and the values it holds, see the documentation for Cisco Unified MeetingPlace Audio Server Release 5.3.

Note Before you add a tag to a template, make sure you have addressed all requirements that appear in the description for that tag.

Table A-1 Notification Items

Name
Tag For Notifications For Meetings Scheduled In Cisco Unified MeetingPlace for Outlook
(.rtf Files)
Tag For Notifications For Meetings Scheduled In Cisco Unified MeetingPlace Web Conferencing Or MeetingTime
(.tpl Files)
Description

This tag is not intended to have a label.

—

<!--#LATD AttendMeetingHint -->

Inserts any text entered in to MeetingTime in How to Attend Meeting.

Scheduler:

<!--#Cisco FirstName -->
<!--#Cisco LastName -->

<!--#LATD SchedulerFirstName -->
<!--#LATD SchedulerLastName -->

Inserts the first and last name of the scheduler from the scheduler's profile in MeetingTime.

Scheduler Phone:

<!--#Cisco OutdialPhone -->

<!--#LATD SchedulerTelephoneNum -->

Inserts the phone number of the scheduler from the scheduler's profile in MeetingTime.

Scheduler Fax:

<!--#Cisco FaxNum -->

<!--#LATD SchedulerFaxNum -->

Inserts the fax number of the scheduler from the scheduler's profile in MeetingTime.

Scheduler
E-mail:

<!--#Cisco C_SchedEmailAdd -->

<!--#LATD SchedulerEmail -->

Inserts the e-mail address of the scheduler from the scheduler's profile in MeetingTime.

This tag is not intended to have a label.

—

<!--#LATD MultiServerHelpText This meeting will be held on the following Cisco Unified MeetingPlace systems.

Dial the phone number of the system closest to your location. -->

Inserts any text entered in MeetingTime in MultiServerHelpText. The suggested text for this tag is displayed in italics.

This tag only appears in notifications for multiserver meetings. Use this tag in conjunction with the ListMultiServers tag (listed next).

This tag is not intended to have a label.

—

<!--#LATD ListMultiServers -->

Inserts the name and phone number of the other Cisco Unified MeetingPlace audio servers that are involved in the multiserver meeting. This tag should always follow the MultiServerHelpText tag.

Number of ports

<!--#Cisco nLoc -->

<!--#LATD nLoc -->

Inserts the number of audio ports in a meeting.

Cisco Unified MeetingPlace Phone Number:

<!--#Cisco Mtg_TelephoneNum -->

<!--#LATD Mtg_TelephoneNum -->

Inserts the main meeting access phone number entered in to MeetingTime in Main phone number.

This tag is not intended to have a label.

<!--#Cisco C_AltPhoneNumName1 -->
<!--#Cisco C_AlternatePhoneNum1 -->

<!--#LATD AltPhoneLabel_1-->
<!--#LATD AltPhone_1-->

Inserts any text that is entered into MeetingTime in the first Label for Notifications and any phone number in 1st Alternate Ph Number.
The label describes the phone number, for example, "Toll-free phone number" or "Internal callers dial:"

Use these tags only if your system actually has usable phone numbers assigned.

This tag is not intended to have a label.

<!--#Cisco C_AltPhoneNumName2 -->
<!--#Cisco C_AlternatePhoneNum2 -->

<!--#LATD AltPhoneLabel_2-->
<!--#LATD AltPhone_2-->

Inserts any text that is entered into MeetingTime in the first Label for Notifications and any phone number in 2nd Alternate Ph Number.

The label describes the phone number, for example, "Toll-free phone number" or "Internal callers dial:"

Use these tags only if your system actually has usable phone numbers assigned.

This tag is not intended to have a label.

<!--#Cisco C_AltPhoneNumName3 -->
<!--#Cisco C_AlternatePhoneNum3 -->

<!--#LATD AltPhoneLabel_3-->
<!--#LATD AltPhone_3-->

Inserts any text that is entered into MeetingTime in the first Label for Notifications and any phone number in 3rd Alternate Ph Number.

The label describes the phone number, for example, "Toll-free phone number" or "Internal callers dial:"

Use these tags only if your system actually has usable phone numbers assigned.

Meeting ID:

<!--#Cisco MTGID -->

<!--#LATD MTGID -->

Inserts the meeting ID.

Meeting Date:1

<!--#Cisco Month -->
<!--#Cisco Day -->,
<!--#Cisco Year -->

<!--#LATD Month -->
<!--#LATD Day -->,
<!--#LATD Year -->

Inserts the date of the meeting.

Start Time (hh:mm)1

<!--#Cisco Hour -->:
<!--#Cisco Min -->
<!--#Cisco AMPM -->
<!--#Cisco TimeZone -->

<!--#LATD Hour -->:
<!--#LATD Min -->
<!--#LATD AMPM -->
<!--#LATD TimeZone -->

Inserts the start time of the meeting.

Frequency

—

<!--#LATD ReOccuringConference -->

Inserts the frequency (weekly, monthly, etc.) and number of occurrences of the meeting.

Recurrence Pattern

<!--#Cisco ReOccuringConference -->

—

Inserts the frequency (weekly, monthly, etc.)

Occurrences

<!--#Cisco MaxDaysReOccuring -->

—

Inserts the number of occurrences of the meeting.

Meeting Name:

<!--#Cisco TextName -->

<!--#LATD TextName -->

Inserts the meeting name.

Meeting Length (min):

<!--#Cisco Len -->

<!--#LATD Len -->

Inserts the length of the meeting.

This tag is not intended to have a label.2

[Internal CTA]

<!--#LATD AttendConference -->

Inserts a click-to-attend link (a URL that meeting attendees can click to immediately join the meeting.)

These tags require Cisco Unified MeetingPlace Web Conferencing.

These tags draw information from the Web Host Name and External Web Host Name fields in the Notification Options tab in the ConfigClient utility. For information, see Notification Options Tab.

Meeting Password:

<!--#Cisco C_Password -->

<!--#LATD C_Password -->

Inserts the meeting password, if one has been assigned.

Allow Internet Access:

<!--#Cisco C_fAllowInternetAccess-->

<!--#LATD C_fAllowInternetAccess-->

Inserts whether the meeting scheduler has elected to allow users outside the firewall to attend the meeting.

Meeting Description:

<!--#Cisco AttList_MeetingDesc -->

<!--#LATD AttList_MeetingDesc -->

Inserts whatever text the meeting scheduler entered in the Meeting Description box.

Meeting Participants:

—

<!--#LATD ListInvitees -->

Inserts a list of the attendees invited to the meeting.

Who can attend meeting:

<!--#Cisco EntryRestriction -->

<!--#LATD EntryRestriction -->

Inserts who can attend the meeting (anyone, Cisco Unified MeetingPlace users, or invited users).

Screened Introduction:

<!--#Cisco fScreenedIntroduction -->

<!--#LATD fScreenedIntroduction -->

Inserts whether attendees joining a meeting will be screened for entry by those already in the meeting.

Default Ability:

<!--#Cisco DefaultAbility -->

<!--#LATD DefaultAbility -->

Inserts whether the meeting is an all-speaker meeting or a lecture-style meeting.

MeetingNotes:

—

<!--#LATD MeetingNotesHint -->

Inserts any text in the How to Access MeetingNotes parameter in MeetingTime.

Record Conference:

<!--#Cisco fRecordConference -->

<!--#LATD fRecordConference -->

Inserts information on whether or not the meeting is scheduled to be recorded.

Who can access the recording:

<!--#Cisco WhoCanListen -->

<!--#LATD WhoCanListen -->

Inserts who can access the meeting recording (none, anyone, Cisco Unified MeetingPlace users, or invited users).

This tag is not intended to have a label.

—

<!--#LATD ReschedReason -->

Inserts text that describes what has changed about a previously scheduled meeting, such as a new date, time, or attachment.

Previous meeting month:2

—

<!--#LATD MonthPrev -->

Inserts the month of the previous meeting.

Previous meeting day:2

—

<!--#LATD DayPrev -->

Inserts the day of the previous meeting.

Previous meeting year:2

—

<!--#LATD YearPrev -->

Inserts the year of the previous meeting.

Previous meeting hour:2

—

<!--#LATD HourPrev -->

Inserts the hour of the previous meeting.

Previous meeting minute:2

—

<!--#LATD MinPrev -->

Inserts the minute of the previous meeting.

Previous meeting time of day:2

—

<!--#LATD AMPMPrev -->

Inserts the time of day of the previous meeting.

Recurring meeting change:2

—

<!--#LATD AllOrOne -->

Inserts information about whether one or all future meetings in a recurring series were changed or canceled.

Video conferencing phone number for callers dialing in using IP -based video endpoints

<!--#Cisco VideoServiceCode--><!--#Cisco MTGID -->

<!--#LATD MCUServiceCode --><!--#LATD MTGID -->

Inserts the number entered in to MeetingTime in Video Service Code, plus the Meeting ID.

Both of the indicated tags are required, in the specified order.

This is the number that users must enter into their IP-based video endpoint to dial in to join the video conference.

Use these tags only if your system includes Cisco Unified MeetingPlace Video Integration.

You should precede these tags with text that describes what this number is and how to use it to attend a video conference.

Video conferencing phone number for callers dialing in using ISDN-based video endpoints

<!--#Cisco VideoTelephoneNum --> + <!--#Cisco VideoServiceCode--><!--#Cisco MTGID -->

<!--#LATD VideoPhoneMain --> + <!--#LATD MCUServiceCode--><!--#LATD MTGID -->

Inserts the phone number entered in MeetingTime in Main video ph number, plus the Video Service Code, plus the meeting ID of the scheduled meeting.

All of the indicated tags are required, in the specified order.

This is the number that users must enter into their video endpoint to dial in to join the video conference.

Use these tags only if your Cisco Unified MeetingPlace system includes video conferencing and your system is configured to allow ISDN video endpoints to participate in video conferences.

You should precede this tag with text describing what this number is and how to use it to attend a video conference.


1 Do not include this tag in the mpMsgRsvl.rtf template file.

2 Do not include this tag in the MPmessage.rtf template file.