Table Of Contents
Managing Meetings in Resource Manager
Viewing Your Meetings
Verifying that You Have Successfully Created Your Meeting
Searching for a Meeting
Monitoring a Meeting
Generating Reports
Responding to a Meeting Invitation
Modifying Upcoming Meetings
Deleting Your Meeting History
Defining the Duration of the Meeting History Display
Managing Meetings in Resource Manager
•
Viewing Your Meetings
•Verifying that You Have Successfully Created Your Meeting
•Searching for a Meeting
•Monitoring a Meeting
•Generating Reports
•Responding to a Meeting Invitation
•Modifying Upcoming Meetings
•Deleting Your Meeting History
•Defining the Duration of the Meeting History Display
Viewing Your Meetings
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Current to see all your meetings that are currently in progress.
Step 3 Select Upcoming to see all your meetings that have not yet started.
Step 4 Select History to see all your meetings that have already finished.
Only meetings that meet at least one of the following criteria are displayed:
•You are a participant in the meeting.
•You are the owner of a virtual room used in the meeting.
•You are the organizer of the meeting.
If you do not get the expected result when you select History, contact your system administrator.
Verifying that You Have Successfully Created Your Meeting
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Current to see all your meetings that are currently in progress.
Step 3 Select Upcoming to see all your meetings that have not yet started.
Step 4 Select History to see all your meetings that have already finished.
The creation status of each of the displayed meetings is shown in the Status column.
If the status column is colored green, the meeting was successfully created and all meeting participants are in the meeting.
If the status column is colored red, Resource Manager has failed to create the meeting.
Step 5 To view the Reason Failed error message, select the red status indicator, and then select Retry to resend the meeting information to the MCU.
Searching for a Meeting
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Current, Upcoming or History, as required.
Step 3 Perform any of the following:
•Enter the partial or complete subject of the meeting in the Subject field.
If any part of the meeting subject matches the search string, the meeting record is displayed in the search results.
•Enter the E.164 number (the number of the user terminal) of an attending terminal in the E164 field.
If any part of the meeting subject matches the search string, the meeting record is displayed in the search results.
•Select the calendar icon in the From field, and select a date and time in the window that opens.
Meetings scheduled after the selected time are listed.
•Select the calendar icon in the To field, and select a date and time in the window that opens.
Meetings scheduled before the selected time are listed.
•Enter the partial or complete meeting ID in the Meeting ID field.
If any part of the meeting ID matches the search string, the meeting record is displayed in the search results.
Step 4 Select Search.
Search results are listed.
Step 5 To return to the complete list of meetings, clear each of the fields.
Step 6 Select Search.
Monitoring a Meeting
You can monitor and moderate a meeting in which you are a participant or the organizer with the In-Meeting Control interface for the meeting.
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Current.
Step 3 Select the link in the Subject field for the meeting you want to monitor.
Step 4 Enter the moderator PIN if one is used for this meeting.
Step 5 Select the Become Moderator icon.
Note The In-meeting Control interface is not available for meetings in which you are not a participant or the organizer.
Generating Reports
On the Upcoming and History tabs, you can generate a report in .xls format which shows all meetings scheduled between selected dates (as specified in the To and From fields). Once you have saved a report, you can view it with Microsoft Excel.
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Upcoming or History, as required.
Step 3 Select the calendar icon in the From and To fields to choose a start and end date for information in the generated report.
Step 4 Select Generate Report.
Table 3-1 describes the information categories that are included in a generated report.
Table 3-1 Generated Report Information Categories
Category
|
Description
|
Virtual Meeting ID
|
Dialable meeting ID used by users to access a specific meeting.
|
Master Meeting ID
|
Corresponds to a physical meeting ID on the master.
|
Slave Meeting ID
|
Corresponds to a physical meeting ID on the slave.
|
Cisco Unified Videoconferencing Manager Meeting ID
|
Internal database ID for the meeting.
|
Subject
|
Corresponds to Subject field in Meeting Scheduling.
|
Meeting Type
|
Corresponds to the Meeting Type field in Meeting Scheduling. The name of the meeting type is displayed.
|
Reference Code
|
Corresponds to the Reference Code field in Meeting Scheduling.
|
Start Time
|
Corresponds to the Start Time field in Meeting Scheduling.
|
Duration
|
Corresponds to the Duration field in the Meeting Scheduling.
|
Meeting Room
|
Meeting room used for scheduling a meeting.
|
Organizer Name
|
Corresponds to the Organizer field in Meeting Scheduling.
|
Service Prefix
|
MCU service prefix used for the meeting.
|
Services
|
MCU service used for the meeting.
|
MCU Name(s)
|
MCU(s) used for the meeting. For cascaded meetings, "(master)" appears after the MCU name.
|
Terminals
|
Number of terminals used for the meeting.
|
Number of Extra IP Ports Reserved
|
Corresponds to the Reserve additional ports field in Meeting Scheduling.
|
Dial-in IP Terminals
|
Number of dial-in IP terminals.
|
Dial-out IP Terminals
|
Number of dial-out IP terminals.
|
Dial-in ISDN Terminals
|
Number of dial-in PSTN/ISDN terminals.
|
Dial-out ISDN Terminals
|
Number of dial-out PSTN/ISDN terminals.
|
Gateway List
|
Gateways used for the meeting.
|
Device Failure Cause (Device Name, IP Failure, Cause)
|
Any failure on a network device such as an or gateway.
|
Attendee Failure Cause (Name, Number, ISDN, Dial-in, Total Time, Failing Attempts, Last Failure Cause)
|
Any failures on attending terminals.
|
Step 5 Select Save to save the report to a location of your choice.
Responding to a Meeting Invitation
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Upcoming.
Step 3 A red flag next to the subject of an upcoming meeting indicates that you have not responded to a meeting invitation sent by the meeting organizer. The mechanism is similar to Outlook scheduling.
If you see a red flag, select the subject link to open the meeting details.
You can enter a message in your meeting invitation response.
An email response is sent to the meeting organizer containing your response.
The meeting can no longer be accessed from the My Meetings screen.
The meeting organizer can view the meeting summary screen.
The meeting organizer can check the attendees list to see who will attend the meeting.
Attendees who decline the meeting invitation are automatically removed from the meeting summary screen.
Modifying Upcoming Meetings
You can reschedule the meeting to another time, change the meeting parameters, or delete the meeting request.
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select Upcoming.
Step 3 Select the subject of the meeting you want to modify.
The In-meeting Control interface is not available for meetings in which you are not a participant or the organizer.
Step 4 Enter the required informationand select Next until the Finish button displays.
Step 5 Select Finish.
Deleting Your Meeting History
All past meetings are deleted from the History tab.
Deleted meetings appear in billing and reporting statements.
History tab search results do not include deleted meetings.
Procedure
Step 1 Select My Meetings in the sidebar menu.
Step 2 Select History.
Step 3 Select Delete History.
Defining the Duration of the Meeting History Display
Procedure
Step 1 Select My Profile in the sidebar menu.
Step 2 Select My Preferences.
Step 3 Select Delete meeting history items older than n days and enter the required number of days.
