Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0 - Managing Resource Manager Users and User Groups without an External Directory [Cisco Unified Videoconferencing Manager]

Table Of Contents

Managing Resource Manager Users and User Groups without an External Directory

Creating or Modifying a User Profile

Removing a User Profile

Searching for a User Profile

Updating User Profiles

Creating a User Group

Modifying a User Group

Removing a User Group

Limiting Individual User Access to Meeting Types

Limiting Group Access to Meeting Types

Configuring Multiple Settings for User Groups

Managing Resource Manager Users and User Groups without an External Directory

•Creating or Modifying a User Profile

•Removing a User Profile

•Searching for a User Profile

•Updating User Profiles

•Creating a User Group

•Modifying a User Group

•Removing a User Group

•Limiting Individual User Access to Meeting Types

•Limiting Individual User Access to Meeting Types

•Configuring Multiple Settings for User Groups

Creating or Modifying a User Profile

You can add or modify a user profile if Resource Manager uses its own database for storing user profiles.

If your organization is synchronized with an external directory server to provision users, you can only modify the settings stored in Resource Manager, such as virtual room, default terminals, allowed meeting types, groups, and time zone.

You can modify user passwords, email, telephone and time zone settings at Users > My Profile if those settings are not stored in the external directory server.

Note Before configuring user profiles, set default settings for each user type at Advanced Settings > Default User Settings.

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Users.

Step 3 Select the link in the Name column for the user you require, or select Add to create a new user profile.

Step 4 Enter the user ID and last name in the relevant fields.

Step 5 (Optional) Enter the first name, email address and password for the user in the relevant fields, and confirm the password.

Step 6 (Optional) Select Virtual Room Setting to add or modify virtual room settings for the user.

Step 7 Select Advanced.

Step 8 Select a user type and enter telephone numbers in the relevant fields.

Step 9 Select Select Terminal to assign a default terminal to this user.

Step 10 Select Select next to the Allowed Meeting Types field to restrict this user to a subset of all available meeting types.

By default, all active meeting types are allowed.

Step 11 Select the group to which this user belongs from the Groups list.

Step 12 Select a default time zone.

Local time zones are used by default at User > My Meetings and User > All Meetings.

Step 13 Select Enabled in the Account Status field to activate the user account and allow the user to sign in to Resource Manager.

Step 14 Select a recording policy option for this user from the Recording Policy list.

Step 15 Select a location preference for this user.

Step 16 Enable the user to sign in to Desktop, if required.

Step 17 Select an allowed bandwidth for Desktop calls.

Step 18 Select OK to save your changes.

The user profile is saved and Resource Manager sends the user a notification e-mail containing sign in access information.

Removing a User Profile

You cannot remove a user profile if:

•You are provisioning users using an external directory server—The Delete button is disabled.

•The user is participating in an active meeting—You must wait for the user to leave the meeting.

•The user is the last user configured in the system with Organization Administrator privileges.

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Users.

Step 3 Select the user profile you want to delete in the Name column.

Step 4 Select Delete and then OK.

The user profile is deleted from the scheduler and information about the user is removed from the database.

Searching for a User Profile

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Users.

Step 3 Enter the partial or complete name of the user in the Name field, or enter the partial or complete virtual room for the user in the Virtual Room field.

Step 4 Select the group in which you want to perform the search.

The default is All Groups.

Step 5 Select Search.

Search results are listed.

Step 6 To return to the complete list of users, clear the Name or Virtual Room field, and then select Search.

Updating User Profiles

If your organization uses an external directory server to provision users, you must update the list of Resource Manager user profiles if users are removed from that directory server.

Meeting creation and meeting scheduling issues may arise if you do not update as required.

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Users.

Step 3 Select Update to import an up-to-date list of users from the external directory server.

The import process runs in the background enabling administrators to continue working with the system.

Once the new updated user database is created, users sign in to Resource Manager using a directory server sign in ID and password.

Creating a User Group

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Groups.

Step 3 Select Add.

Step 4 Enter a name for the group in the Name field.

Step 5 Select participants and terminals from the Available Contacts list and select the right-arrow button to move them to the Selected Contacts list.

Step 6 Select OK to save your changes.

The group appears in the Groups tab list.

Modifying a User Group

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Groups.

Step 3 Select the link in the Name column for the user group you require.

Step 4 Modify the name of the user group.

Step 5 Select OK to save your changes.

Removing a User Group

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Groups.

Step 3 Select the group you want to delete.

Step 4 Select Delete and then OK.

The user group is deleted from the scheduler.

Limiting Individual User Access to Meeting Types

Meeting types listed on the Active Meeting Types tab are automatically listed in the Meeting Type field at User > Meeting Scheduling > Meeting. You can limit which meeting types are accessible by users.

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Users.

Step 3 Select the link in the Name column for the user you require, or select Add to create a new user profile.

Step 4 Select Advanced.

Step 5 Select Select next to the Allowed Meeting Types field.

Step 6 Select the required meeting types and select OK.

Step 7 Select OK to save your changes.

Limiting Group Access to Meeting Types

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Provisioning.

Step 3 Select one or any of the groups listed in the Available Groups list and select the right-pointing arrow.

Step 4 Select Allowed Meeting Types and select Select.

Step 5 Select the required meeting types and select OK.

Step 6 Select OK to save your changes.

Configuring Multiple Settings for User Groups

The Provisioning tab offers a convenient way to set multiple parameters for large groups of users.

Procedure

Step 1 Select User Management in the sidebar menu.

Step 2 Select Provisioning.

Step 3 Select a group in the Available Groups list and select the right-pointing arrow to move the group to the Selected Groups list.

The following default groups are listed as well as any other groups that you have manually defined or imported from your directory server:

•All Users

•System Administrators

•Operators

•Meeting Organizers

•Regular Users

You can select more than one group at a time using the Crtl button on your keyboard.

Step 4 Select and configure the parameters you want to apply to the groups you have selected.

Step 5 Select Update.

	Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0
	Managing Resource Manager Users and User Groups without an External Directory
Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0 Introducing Cisco Unified Videoconferencing Manager Part 1: Resource Manager Managing Network Topologies in Resource Manager Configuring a Gatekeeper Profile in Resource Manager Configuring a SIP Server Profile in Resource Manager Managing an MCU Profile in Resource Manager Configuring a Gateway Profile in Resource Manager Configuring a Cisco Unified Videoconferencing Desktop Profile in Resource Manager Configuring a Meeting Room Profile in Resource Manager Configuring a Terminal Profile in Resource Manager Defining Resource Manager Call Routing Modes Viewing Network Device Performance and Availability Viewing Real-time Meeting Statistics in Resource Manager Creating Statistical Reports of Meetings and Calls in Resource Manager Managing Resource Manager Users and User Groups without an External Directory Provisioning Resource Manager Users using a Directory Server Modifying Default Organization Settings for Resource Manager Users and Meetings Using the Cisco Unified Videoconferencing Manager Configuration Tool Resource Manager CDR XML Tags and Attributes Enabling Resource Manager to Use Secure Sockets Layer Connections on a JBoss Application Server Part 2: Network Manager Network Manager Overview Viewing Your Network in Network Manager Managing Elements in Network Manager Managing Endpoints in Network Manager Managing the Internal Gatekeeper in Network Manager Managing an MCU in Network Manager Managing a Gateway in Network Manager Configuring a User Profile in Network Manager Managing Traps and Alarms in Network Manager Managing Calls and Conferences in Network Manager Configuring Logging for Network Manager Part 3: Desktop Configuring Cisco Unified Videoconferencing Desktop Server Customizing the User Interface Backing Up and Restoring Recordings and Settings Index	Download this chapter Managing Resource Manager Users and User Groups without an External Directory Download the complete book Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0 (PDF - 2 MB) Table Of Contents Managing Resource Manager Users and User Groups without an External Directory Creating or Modifying a User Profile Removing a User Profile Searching for a User Profile Updating User Profiles Creating a User Group Modifying a User Group Removing a User Group Limiting Individual User Access to Meeting Types Limiting Group Access to Meeting Types Configuring Multiple Settings for User Groups Managing Resource Manager Users and User Groups without an External Directory •Creating or Modifying a User Profile •Removing a User Profile •Searching for a User Profile •Updating User Profiles •Creating a User Group •Modifying a User Group •Removing a User Group •Limiting Individual User Access to Meeting Types •Limiting Individual User Access to Meeting Types •Configuring Multiple Settings for User Groups Creating or Modifying a User Profile You can add or modify a user profile if Resource Manager uses its own database for storing user profiles. If your organization is synchronized with an external directory server to provision users, you can only modify the settings stored in Resource Manager, such as virtual room, default terminals, allowed meeting types, groups, and time zone. You can modify user passwords, email, telephone and time zone settings at Users > My Profile if those settings are not stored in the external directory server. Note Before configuring user profiles, set default settings for each user type at Advanced Settings > Default User Settings. Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Users. Step 3 Select the link in the Name column for the user you require, or select Add to create a new user profile. Step 4 Enter the user ID and last name in the relevant fields. Step 5 (Optional) Enter the first name, email address and password for the user in the relevant fields, and confirm the password. Step 6 (Optional) Select Virtual Room Setting to add or modify virtual room settings for the user. Step 7 Select Advanced. Step 8 Select a user type and enter telephone numbers in the relevant fields. Step 9 Select Select Terminal to assign a default terminal to this user. Step 10 Select Select next to the Allowed Meeting Types field to restrict this user to a subset of all available meeting types. By default, all active meeting types are allowed. Step 11 Select the group to which this user belongs from the Groups list. Step 12 Select a default time zone. Local time zones are used by default at User > My Meetings and User > All Meetings. Step 13 Select Enabled in the Account Status field to activate the user account and allow the user to sign in to Resource Manager. Step 14 Select a recording policy option for this user from the Recording Policy list. Step 15 Select a location preference for this user. Step 16 Enable the user to sign in to Desktop, if required. Step 17 Select an allowed bandwidth for Desktop calls. Step 18 Select OK to save your changes. The user profile is saved and Resource Manager sends the user a notification e-mail containing sign in access information. Removing a User Profile You cannot remove a user profile if: •You are provisioning users using an external directory server—The Delete button is disabled. •The user is participating in an active meeting—You must wait for the user to leave the meeting. •The user is the last user configured in the system with Organization Administrator privileges. Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Users. Step 3 Select the user profile you want to delete in the Name column. Step 4 Select Delete and then OK. The user profile is deleted from the scheduler and information about the user is removed from the database. Searching for a User Profile Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Users. Step 3 Enter the partial or complete name of the user in the Name field, or enter the partial or complete virtual room for the user in the Virtual Room field. Step 4 Select the group in which you want to perform the search. The default is All Groups. Step 5 Select Search. Search results are listed. Step 6 To return to the complete list of users, clear the Name or Virtual Room field, and then select Search. Updating User Profiles If your organization uses an external directory server to provision users, you must update the list of Resource Manager user profiles if users are removed from that directory server. Meeting creation and meeting scheduling issues may arise if you do not update as required. Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Users. Step 3 Select Update to import an up-to-date list of users from the external directory server. The import process runs in the background enabling administrators to continue working with the system. Once the new updated user database is created, users sign in to Resource Manager using a directory server sign in ID and password. Creating a User Group Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Groups. Step 3 Select Add. Step 4 Enter a name for the group in the Name field. Step 5 Select participants and terminals from the Available Contacts list and select the right-arrow button to move them to the Selected Contacts list. Step 6 Select OK to save your changes. The group appears in the Groups tab list. Modifying a User Group Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Groups. Step 3 Select the link in the Name column for the user group you require. Step 4 Modify the name of the user group. Step 5 Select OK to save your changes. Removing a User Group Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Groups. Step 3 Select the group you want to delete. Step 4 Select Delete and then OK. The user group is deleted from the scheduler. Limiting Individual User Access to Meeting Types Meeting types listed on the Active Meeting Types tab are automatically listed in the Meeting Type field at User > Meeting Scheduling > Meeting. You can limit which meeting types are accessible by users. Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Users. Step 3 Select the link in the Name column for the user you require, or select Add to create a new user profile. Step 4 Select Advanced. Step 5 Select Select next to the Allowed Meeting Types field. Step 6 Select the required meeting types and select OK. Step 7 Select OK to save your changes. Limiting Group Access to Meeting Types Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Provisioning. Step 3 Select one or any of the groups listed in the Available Groups list and select the right-pointing arrow. Step 4 Select Allowed Meeting Types and select Select. Step 5 Select the required meeting types and select OK. Step 6 Select OK to save your changes. Configuring Multiple Settings for User Groups The Provisioning tab offers a convenient way to set multiple parameters for large groups of users. Procedure Step 1 Select User Management in the sidebar menu. Step 2 Select Provisioning. Step 3 Select a group in the Available Groups list and select the right-pointing arrow to move the group to the Selected Groups list. The following default groups are listed as well as any other groups that you have manually defined or imported from your directory server: •All Users •System Administrators •Operators •Meeting Organizers •Regular Users You can select more than one group at a time using the Crtl button on your keyboard. Step 4 Select and configure the parameters you want to apply to the groups you have selected. Step 5 Select Update.
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