Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0 - Modifying Default Organization Settings for Resource Manager Users and Meetings [Cisco Unified Videoconferencing Manager]

Table Of Contents

Modifying Default Organization Settings for Resource Manager Users and Meetings

Settings Priorities

How to Define Default Settings for Organization Users

Defining Which Meeting Types are Available to New Users

Defining a Default Time Zone for a User

Defining Display Formats

Defining Date Display Formats

Defining Your Meeting Display Preferences

Defining Bandwidth for Desktop Calls

Defining Desktop Policies

Defining Default Recording Permissions

How to Define Default Settings for Meetings

Defining a Default Meeting Type

Defining the Default Cascading Mode

Defining the Maximum Number of Ports for an Ad Hoc Meeting

Defining How to End a Meeting

Defining the Meeting Default Length

Defining the Default Dialing Mode

Defining a Billing Destination

Defining Required Default Resources

Defining the Auto Attendant Dial-in Number

Enabling Automatic Routing

Customizing Invitation Email

Modifying the Look and Feel of the Resource Manager Web User Interface

Modifying Default Organization Settings for Resource Manager Users and Meetings

•Settings Priorities

•How to Define Default Settings for Organization Users

•How to Define Default Settings for Meetings

•Modifying the Look and Feel of the Resource Manager Web User Interface

Settings Priorities

When configuring advanced settings, note the following priority rules:

•Changes to an individual user profile override default settings

•Settings you make for a meeting during scheduling override settings in a virtual room

•Settings in a virtual room override default meeting settings

How to Define Default Settings for Organization Users

•Defining Which Meeting Types are Available to New Users

•Defining a Default Time Zone for a User

•Defining Display Formats

•Defining Date Display Formats

•Defining Your Meeting Display Preferences

•Defining Bandwidth for Desktop Calls

•Defining Desktop Policies

•Defining Default Recording Permissions

Defining Which Meeting Types are Available to New Users

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select a meeting type in the Available Meeting Types list that you want to make available to new users.

Step 4 Use the right-pointing arrow to move the meeting type to the Selected Meeting Types list.

We recommended that you select all available meeting types.

Non-Video Conference and Point-to-Point meeting types are default meeting types in Resource Manager. They do not exist on the MCU.

Step 5 Select OK to save your changes.

Defining a Default Time Zone for a User

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select a default time zone for the selected meeting types.

Step 4 Select OK to save your changes.

Defining Display Formats

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select an option from the Name Display Format list to change the way user names are displayed in meeting-related information and in the meeting video display.

Step 4 Select Last name or First name from the Sort by list to change the sort order for participant name columns.

Step 5 Select OK to save your changes.

Defining Date Display Formats

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select an option from the Date Display Format list to change the way dates are displayed in meeting-related information and in the meeting video display.

Step 4 Select OK to save your changes.

Defining Your Meeting Display Preferences

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select Display all meeting records on My Meetings screens to display all meetings within the organization in My Meetings.

Step 4 Select OK to save your changes.

Defining Bandwidth for Desktop Calls

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select a value from the Maximum Allowed Bandwidth for CUVC Desktop Calls field.

Step 4 Select OK to save your changes.

Defining Desktop Policies

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select Enable Desktop users authentication to instruct the Cisco Unified Videoconferencing Desktop Server to authenticate and authorize users.

Step 4 Select the options you requite for defining which users can access meetings and webcasts, invite participants to meetings, and record meetings and access the recordings.

Step 5 Select OK to save your changes.

Defining Default Recording Permissions

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default User Settings.

Step 3 Select any or all of the user roles in the Default Recording Permissions section.

Step 4 Select OK to save your changes.

How to Define Default Settings for Meetings

On the Default Meeting Settings tab, the Organization Administrator sets which default values are available to users when scheduling meetings or defining virtual rooms.

When a new meeting is scheduled, default settings configured in the Default Meeting Settings tab also appear in the Meeting Scheduling tab.

•Defining a Default Meeting Type

•Defining the Default Cascading Mode

•Defining the Maximum Number of Ports for an Ad Hoc Meeting

•Defining How to End a Meeting

•Defining the Meeting Default Length

•Defining the Default Dialing Mode

•Defining a Billing Destination

•Defining Required Default Resources

•Defining the Auto Attendant Dial-in Number

•Enabling Automatic Routing

•Customizing Invitation Email

Defining a Default Meeting Type

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Select a default meeting type from the Meeting Type list or all new meeting templates and new meetings.

We recommend that you select a default meeting type which is available to all users.

Step 4 Select OK to save your changes.

Defining the Default Cascading Mode

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Set Allow Cascaded Meeting to Yes to enable Resource Manager to automatically create cascaded meetings on the MCUs.

Set to No to instruct Resource Manager to create only meetings no larger than the capacity of a single Media Blade. Resource Manager will not cascade two MCU conferences together to increase conference size or save network bandwidth.

When set to No, the Prioritize field is disabled.

Step 4 Select the priority from the Prioritize list by which meetings are scheduled and which is used in meeting templates by default. This is an important factor in creating efficient conferences. The options are

•Local MCU

•Bandwidth

•Delay

Step 5 Select OK to save your changes.

Defining the Maximum Number of Ports for an Ad Hoc Meeting

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Select a value from the Maximum number of ports option.

Step 4 Select OK to save your changes.

Defining How to End a Meeting

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Locate the Default settings for scheduled meetings section.

Step 4 Select At scheduled time in the Termination policy field to terminate the meeting according to the termination time define for the meeting.

Step 5 Enter a value in the Alert n minutes before the meeting ends field to indicate the length of time before the scheduled termination of the meeting that terminals receive the end-of-meeting warning.

At the defined length of time before the end of the meeting, an audio alert message is played to the meeting participants. The only way to extend the meeting is to do it manually in the In-meeting Control screen.

Step 6 Select n minutes after all participants have left the meeting to terminate the meeting only a defined period of time after the last terminal leaves.

Resource Manager automatically extends the meeting as long as meeting participants are still connected to the meeting, and there is no resource conflict with upcoming scheduled meetings.

Step 7 Enter the required value in the n minutes after all participants have left the meeting field.

By default, you cannot automatically extended Resource Manager meetings to last more than 4 hours. Administrators can change this default using the Resource Manager Configuration Tool.

Step 8 Select OK to save your changes.

Defining the Meeting Default Length

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Enter the default length of a meeting in minutes in the Duration field.

Step 4 Select OK to save your changes.

Defining the Default Dialing Mode

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Select Dial-out or Dial-in from the Default Dialing Mode list.

Step 4 Select OK to save your changes.

Defining a Billing Destination

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Select Meeting host, Meeting organizer or All participants in the Bill To field.

If the host and the organizer are the same person, the Meeting organizer option does not appear.

The cost of the meeting is billed accordingly.

The selection in the Bill To field determines the default setting in the Virtual Room and Meeting Scheduling screens.

Step 4 Select OK to save your changes.

Defining Required Default Resources

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Select the default resources from the Required list for the meeting to be confirmed. A meeting is not allowed if these resources are not available at the time of the meeting.

You can choose to require that participating users, rooms, or terminals cannot be double booked for a meeting before you can successfully schedule a meeting.

Step 3 Select OK to save your changes.

Defining the Auto Attendant Dial-in Number

The Auto Attendant feature enables you to define the MCU service for entry into the IVR audio and video message utility.

This option is available only if you have selected the Use in Auto Attendant sessions option for one of the meeting types listed under Admin > Meeting Types > Active Meeting Types.

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Locate the Advanced Routing section.

Step 4 Select Please specify the auto attendant number and enter the dial-in number for the Auto Attendant feature.

Verify that this number does not begin with any MCU or Gateway service or internal gatekeeper zone prefix, or is the same as the number of an IP terminal

Step 5 (Optional) Select Prompt for a meeting PIN while creating new meetings if you want users to enter a PIN when creating or entering a conference using this service.

Step 6 (Optional) Select Display all meeting records on the Auto Attendant menu to enable users to see all meeting records when creating or entering a conference using this service.

Step 7 Select OK to save your changes.

Enabling Automatic Routing

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 Locate the Routing section.

Step 4 Select Automatically route incoming calls according to schedule. Please specify the auto route number. and enter an e.164 number containing up to10 characters.

When an endpoint dials to the specified e.164 number, Cisco Unified Videoconferencing Manager reviews all ongoing meeting and meetings due to start in 5 minutes, and routes the call to the destination meeting according to the source number of the call and the meeting schedule.

Step 5 Select OK to save your changes.

Customizing Invitation Email

You can customize the content of the invitation email that participants receive when a meeting is scheduled, modified or cancelled.

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Default Meeting Settings.

Step 3 (Optional) Select Customize the 'meeting invitation' introduction message and then enter your text to override the introduction message in the initial meeting invitation email.

Step 4 (Optional) Select Customize the 'meeting update' introduction message and enter your text to override the introduction message in the meeting update e-mail.

Step 5 (Optional) Select Customize the 'meeting cancellation' introduction message and enter your text to override the introduction message in the meeting cancellation email.

Step 6 (Optional) Select Override IP Terminal Access Information and enter your text to override default access information for IP terminals.

Step 7 (Optional) Select Override ISDN/PSTN/Mobile Terminal Access Information and enter your text to override default access information for ISDN/PSTN/Mobile terminals.

Default access information for ISDN/PSTN/Mobile terminals consists of access information for all gateways configured in Resource Manager.

Step 8 (Optional) Select Hide the Attendees list to hide the attendees section in the invitation email.

Step 9 (Optional) Select Hide in-meeting control access information to hide the instructions for accessing the meeting using the in-meeting control interface from the invitation email.

Step 10 (Optional) Select Hide dial-in information for attendees to hide only the dial-in access information for each attendee when Hide the Attendees list is deselected.

Step 11 Select OK to save your changes.

Modifying the Look and Feel of the Resource Manager Web User Interface

Procedure

Step 1 Select Advanced Settings in the sidebar menu.

Step 2 Select Look and Feel.

Step 3 Select Visible or Hidden to determine whether the following fields are displayed or hidden at Meeting Scheduling > Basic:

•PIN

•Waiting Room

•Record Meeting

•Streaming

•Description

•Bill To

•Reference Code

•Customize Reference Code Field Label—Determines the label used for the Reference Code field.

•Enforce Reference Code Entry—Determines whether or not the reference code is mandatory.

•Field Type—Determines the type of content that can be entered in the Reference Code Entry field.

•Field Length—Determines the length of the value entered in the Reference Code field.

•Enforce Full Length—Determines whether or not the full Reference Code field length is used.

Step 4 Select Visible to Meeting Organizer or Hidden from Meeting Organizer to determine whether the Attendees Settings tab, the Attendees Availability tab and the Advanced tab are displayed or hidden on the Meeting Scheduling tab.

Step 5 Use the Invite Attendees By field to indicate whether to invite attendees in groups or per terminal at Meeting Scheduling > Invite.

Step 6 Select Visible or Hidden to determine whether the Reserved Ports field is displayed or hidden at Meeting Scheduling > Invite.

Step 7 Select Visible or Hidden to determine whether the PSTN/ISDN and Dial-in columns are displayed or hidden at Meeting Scheduling > Attendees Settings.

Step 8 Determine whether attendee terminal settings are editable or read-only at Meeting Scheduling > Attendees Settings.

The Attendee Terminal Settings option determines whether or not a meeting organizer can change the default association between an attending user and his/her default terminal when scheduling a meeting.

Step 9 Select Visible or Hidden to determine whether the following are displayed or hidden in the In-meeting Control interface:

•Statistics tab

•Extend Meeting option

•Terminal Invitation option

•Advanced Invitation tab

•Terminate Meeting option

•Layout Control—Determines whether the layout control panel is displayed or hidden.

Step 10 Select the following options as required:

•Hide Meeting Room—Determines whether or not the Meeting Room tab is hidden in the Resource Management section.

•Hide Meeting Notification E-mail for meeting rooms and terminals—Determines whether or not email and time zone fields for meeting rooms and terminals are enabled. If meeting rooms and terminals are enabled, they can directly receive notification emails.

•Show My Profile—Determines whether or not the My Profile section is displayed.

•Enable Personal Address Book—Determines whether or not the Address Book section is displayed.

•Play a sound upon scheduling failure—If chosen, there is a warning sound in the event of a meeting scheduling failure.

•Use Full Screen Display—Determines whether or not the Resource Manager user-interface is displayed full-screen after sign in.

Step 11 Select OK to save your changes.

	Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0
	Modifying Default Organization Settings for Resource Manager Users and Meetings
Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0 Introducing Cisco Unified Videoconferencing Manager Part 1: Resource Manager Managing Network Topologies in Resource Manager Configuring a Gatekeeper Profile in Resource Manager Configuring a SIP Server Profile in Resource Manager Managing an MCU Profile in Resource Manager Configuring a Gateway Profile in Resource Manager Configuring a Cisco Unified Videoconferencing Desktop Profile in Resource Manager Configuring a Meeting Room Profile in Resource Manager Configuring a Terminal Profile in Resource Manager Defining Resource Manager Call Routing Modes Viewing Network Device Performance and Availability Viewing Real-time Meeting Statistics in Resource Manager Creating Statistical Reports of Meetings and Calls in Resource Manager Managing Resource Manager Users and User Groups without an External Directory Provisioning Resource Manager Users using a Directory Server Modifying Default Organization Settings for Resource Manager Users and Meetings Using the Cisco Unified Videoconferencing Manager Configuration Tool Resource Manager CDR XML Tags and Attributes Enabling Resource Manager to Use Secure Sockets Layer Connections on a JBoss Application Server Part 2: Network Manager Network Manager Overview Viewing Your Network in Network Manager Managing Elements in Network Manager Managing Endpoints in Network Manager Managing the Internal Gatekeeper in Network Manager Managing an MCU in Network Manager Managing a Gateway in Network Manager Configuring a User Profile in Network Manager Managing Traps and Alarms in Network Manager Managing Calls and Conferences in Network Manager Configuring Logging for Network Manager Part 3: Desktop Configuring Cisco Unified Videoconferencing Desktop Server Customizing the User Interface Backing Up and Restoring Recordings and Settings Index	Download this chapter Modifying Default Organization Settings for Resource Manager Users and Meetings Download the complete book Configuration Guide for Cisco Unified Videoconferencing Manager Release 7.0 (PDF - 2 MB) Table Of Contents Modifying Default Organization Settings for Resource Manager Users and Meetings Settings Priorities How to Define Default Settings for Organization Users Defining Which Meeting Types are Available to New Users Defining a Default Time Zone for a User Defining Display Formats Defining Date Display Formats Defining Your Meeting Display Preferences Defining Bandwidth for Desktop Calls Defining Desktop Policies Defining Default Recording Permissions How to Define Default Settings for Meetings Defining a Default Meeting Type Defining the Default Cascading Mode Defining the Maximum Number of Ports for an Ad Hoc Meeting Defining How to End a Meeting Defining the Meeting Default Length Defining the Default Dialing Mode Defining a Billing Destination Defining Required Default Resources Defining the Auto Attendant Dial-in Number Enabling Automatic Routing Customizing Invitation Email Modifying the Look and Feel of the Resource Manager Web User Interface Modifying Default Organization Settings for Resource Manager Users and Meetings •Settings Priorities •How to Define Default Settings for Organization Users •How to Define Default Settings for Meetings •Modifying the Look and Feel of the Resource Manager Web User Interface Settings Priorities When configuring advanced settings, note the following priority rules: •Changes to an individual user profile override default settings •Settings you make for a meeting during scheduling override settings in a virtual room •Settings in a virtual room override default meeting settings How to Define Default Settings for Organization Users •Defining Which Meeting Types are Available to New Users •Defining a Default Time Zone for a User •Defining Display Formats •Defining Date Display Formats •Defining Your Meeting Display Preferences •Defining Bandwidth for Desktop Calls •Defining Desktop Policies •Defining Default Recording Permissions Defining Which Meeting Types are Available to New Users Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select a meeting type in the Available Meeting Types list that you want to make available to new users. Step 4 Use the right-pointing arrow to move the meeting type to the Selected Meeting Types list. We recommended that you select all available meeting types. Non-Video Conference and Point-to-Point meeting types are default meeting types in Resource Manager. They do not exist on the MCU. Step 5 Select OK to save your changes. Defining a Default Time Zone for a User Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select a default time zone for the selected meeting types. Step 4 Select OK to save your changes. Defining Display Formats Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select an option from the Name Display Format list to change the way user names are displayed in meeting-related information and in the meeting video display. Step 4 Select Last name or First name from the Sort by list to change the sort order for participant name columns. Step 5 Select OK to save your changes. Defining Date Display Formats Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select an option from the Date Display Format list to change the way dates are displayed in meeting-related information and in the meeting video display. Step 4 Select OK to save your changes. Defining Your Meeting Display Preferences Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select Display all meeting records on My Meetings screens to display all meetings within the organization in My Meetings. Step 4 Select OK to save your changes. Defining Bandwidth for Desktop Calls Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select a value from the Maximum Allowed Bandwidth for CUVC Desktop Calls field. Step 4 Select OK to save your changes. Defining Desktop Policies Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select Enable Desktop users authentication to instruct the Cisco Unified Videoconferencing Desktop Server to authenticate and authorize users. Step 4 Select the options you requite for defining which users can access meetings and webcasts, invite participants to meetings, and record meetings and access the recordings. Step 5 Select OK to save your changes. Defining Default Recording Permissions Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default User Settings. Step 3 Select any or all of the user roles in the Default Recording Permissions section. Step 4 Select OK to save your changes. How to Define Default Settings for Meetings On the Default Meeting Settings tab, the Organization Administrator sets which default values are available to users when scheduling meetings or defining virtual rooms. When a new meeting is scheduled, default settings configured in the Default Meeting Settings tab also appear in the Meeting Scheduling tab. •Defining a Default Meeting Type •Defining the Default Cascading Mode •Defining the Maximum Number of Ports for an Ad Hoc Meeting •Defining How to End a Meeting •Defining the Meeting Default Length •Defining the Default Dialing Mode •Defining a Billing Destination •Defining Required Default Resources •Defining the Auto Attendant Dial-in Number •Enabling Automatic Routing •Customizing Invitation Email Defining a Default Meeting Type Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Select a default meeting type from the Meeting Type list or all new meeting templates and new meetings. We recommend that you select a default meeting type which is available to all users. Step 4 Select OK to save your changes. Defining the Default Cascading Mode Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Set Allow Cascaded Meeting to Yes to enable Resource Manager to automatically create cascaded meetings on the MCUs. Set to No to instruct Resource Manager to create only meetings no larger than the capacity of a single Media Blade. Resource Manager will not cascade two MCU conferences together to increase conference size or save network bandwidth. When set to No, the Prioritize field is disabled. Step 4 Select the priority from the Prioritize list by which meetings are scheduled and which is used in meeting templates by default. This is an important factor in creating efficient conferences. The options are •Local MCU •Bandwidth •Delay Step 5 Select OK to save your changes. Defining the Maximum Number of Ports for an Ad Hoc Meeting Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Select a value from the Maximum number of ports option. Step 4 Select OK to save your changes. Defining How to End a Meeting Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Locate the Default settings for scheduled meetings section. Step 4 Select At scheduled time in the Termination policy field to terminate the meeting according to the termination time define for the meeting. Step 5 Enter a value in the Alert n minutes before the meeting ends field to indicate the length of time before the scheduled termination of the meeting that terminals receive the end-of-meeting warning. At the defined length of time before the end of the meeting, an audio alert message is played to the meeting participants. The only way to extend the meeting is to do it manually in the In-meeting Control screen. Step 6 Select n minutes after all participants have left the meeting to terminate the meeting only a defined period of time after the last terminal leaves. Resource Manager automatically extends the meeting as long as meeting participants are still connected to the meeting, and there is no resource conflict with upcoming scheduled meetings. Step 7 Enter the required value in the n minutes after all participants have left the meeting field. By default, you cannot automatically extended Resource Manager meetings to last more than 4 hours. Administrators can change this default using the Resource Manager Configuration Tool. Step 8 Select OK to save your changes. Defining the Meeting Default Length Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Enter the default length of a meeting in minutes in the Duration field. Step 4 Select OK to save your changes. Defining the Default Dialing Mode Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Select Dial-out or Dial-in from the Default Dialing Mode list. Step 4 Select OK to save your changes. Defining a Billing Destination Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Select Meeting host, Meeting organizer or All participants in the Bill To field. If the host and the organizer are the same person, the Meeting organizer option does not appear. The cost of the meeting is billed accordingly. The selection in the Bill To field determines the default setting in the Virtual Room and Meeting Scheduling screens. Step 4 Select OK to save your changes. Defining Required Default Resources Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Select the default resources from the Required list for the meeting to be confirmed. A meeting is not allowed if these resources are not available at the time of the meeting. You can choose to require that participating users, rooms, or terminals cannot be double booked for a meeting before you can successfully schedule a meeting. Step 3 Select OK to save your changes. Defining the Auto Attendant Dial-in Number The Auto Attendant feature enables you to define the MCU service for entry into the IVR audio and video message utility. This option is available only if you have selected the Use in Auto Attendant sessions option for one of the meeting types listed under Admin > Meeting Types > Active Meeting Types. Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Locate the Advanced Routing section. Step 4 Select Please specify the auto attendant number and enter the dial-in number for the Auto Attendant feature. Verify that this number does not begin with any MCU or Gateway service or internal gatekeeper zone prefix, or is the same as the number of an IP terminal Step 5 (Optional) Select Prompt for a meeting PIN while creating new meetings if you want users to enter a PIN when creating or entering a conference using this service. Step 6 (Optional) Select Display all meeting records on the Auto Attendant menu to enable users to see all meeting records when creating or entering a conference using this service. Step 7 Select OK to save your changes. Enabling Automatic Routing Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 Locate the Routing section. Step 4 Select Automatically route incoming calls according to schedule. Please specify the auto route number. and enter an e.164 number containing up to10 characters. When an endpoint dials to the specified e.164 number, Cisco Unified Videoconferencing Manager reviews all ongoing meeting and meetings due to start in 5 minutes, and routes the call to the destination meeting according to the source number of the call and the meeting schedule. Step 5 Select OK to save your changes. Customizing Invitation Email You can customize the content of the invitation email that participants receive when a meeting is scheduled, modified or cancelled. Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Default Meeting Settings. Step 3 (Optional) Select Customize the 'meeting invitation' introduction message and then enter your text to override the introduction message in the initial meeting invitation email. Step 4 (Optional) Select Customize the 'meeting update' introduction message and enter your text to override the introduction message in the meeting update e-mail. Step 5 (Optional) Select Customize the 'meeting cancellation' introduction message and enter your text to override the introduction message in the meeting cancellation email. Step 6 (Optional) Select Override IP Terminal Access Information and enter your text to override default access information for IP terminals. Step 7 (Optional) Select Override ISDN/PSTN/Mobile Terminal Access Information and enter your text to override default access information for ISDN/PSTN/Mobile terminals. Default access information for ISDN/PSTN/Mobile terminals consists of access information for all gateways configured in Resource Manager. Step 8 (Optional) Select Hide the Attendees list to hide the attendees section in the invitation email. Step 9 (Optional) Select Hide in-meeting control access information to hide the instructions for accessing the meeting using the in-meeting control interface from the invitation email. Step 10 (Optional) Select Hide dial-in information for attendees to hide only the dial-in access information for each attendee when Hide the Attendees list is deselected. Step 11 Select OK to save your changes. Modifying the Look and Feel of the Resource Manager Web User Interface Procedure Step 1 Select Advanced Settings in the sidebar menu. Step 2 Select Look and Feel. Step 3 Select Visible or Hidden to determine whether the following fields are displayed or hidden at Meeting Scheduling > Basic: •PIN •Waiting Room •Record Meeting •Streaming •Description •Bill To •Reference Code •Customize Reference Code Field Label—Determines the label used for the Reference Code field. •Enforce Reference Code Entry—Determines whether or not the reference code is mandatory. •Field Type—Determines the type of content that can be entered in the Reference Code Entry field. •Field Length—Determines the length of the value entered in the Reference Code field. •Enforce Full Length—Determines whether or not the full Reference Code field length is used. Step 4 Select Visible to Meeting Organizer or Hidden from Meeting Organizer to determine whether the Attendees Settings tab, the Attendees Availability tab and the Advanced tab are displayed or hidden on the Meeting Scheduling tab. Step 5 Use the Invite Attendees By field to indicate whether to invite attendees in groups or per terminal at Meeting Scheduling > Invite. Step 6 Select Visible or Hidden to determine whether the Reserved Ports field is displayed or hidden at Meeting Scheduling > Invite. Step 7 Select Visible or Hidden to determine whether the PSTN/ISDN and Dial-in columns are displayed or hidden at Meeting Scheduling > Attendees Settings. Step 8 Determine whether attendee terminal settings are editable or read-only at Meeting Scheduling > Attendees Settings. The Attendee Terminal Settings option determines whether or not a meeting organizer can change the default association between an attending user and his/her default terminal when scheduling a meeting. Step 9 Select Visible or Hidden to determine whether the following are displayed or hidden in the In-meeting Control interface: •Statistics tab •Extend Meeting option •Terminal Invitation option •Advanced Invitation tab •Terminate Meeting option •Layout Control—Determines whether the layout control panel is displayed or hidden. Step 10 Select the following options as required: •Hide Meeting Room—Determines whether or not the Meeting Room tab is hidden in the Resource Management section. •Hide Meeting Notification E-mail for meeting rooms and terminals—Determines whether or not email and time zone fields for meeting rooms and terminals are enabled. If meeting rooms and terminals are enabled, they can directly receive notification emails. •Show My Profile—Determines whether or not the My Profile section is displayed. •Enable Personal Address Book—Determines whether or not the Address Book section is displayed. •Play a sound upon scheduling failure—If chosen, there is a warning sound in the event of a meeting scheduling failure. •Use Full Screen Display—Determines whether or not the Resource Manager user-interface is displayed full-screen after sign in. Step 11 Select OK to save your changes.
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