Table Of Contents

Creating and Connecting to a Cisco Unified Videoconferencing Connector Meeting

Creating a Cisco Unified Videoconferencing Connector Meeting

How to Join a Meeting

Joining a Meeting as the Meeting Organizer

Joining a Meeting as an Invitee

Adding Meeting Participants from a Chat Session

Creating and Connecting to a Cisco Unified Videoconferencing Connector Meeting

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Revised: March 2, 2009

•Creating a Cisco Unified Videoconferencing Connector Meeting

•How to Join a Meeting

•Adding Meeting Participants from a Chat Session

Creating a Cisco Unified Videoconferencing Connector Meeting

You establish a Cisco Unified Videoconferencing Connector meeting from the Sametime web user interface.

Table 3-1 Creating a Cisco Unified Videoconferencing Connector Meeting

If you want to...	Do this...
Create a Cisco Unified Videoconferencing Connector meeting from the Sametime window.	•Select one or more entries from your Sametime contacts list and click the Cisco Unified Videoconferencing Connector icon. See (Figure 3-1). •Right-click one or more entries in your Sametime contacts list and select Video Meeting. •Select one or more contacts from your list and select Invite to Video Meeting from the Tools menu. •Use CTRL+O keyboard shortcut.
Create a Cisco Unified Videoconferencing Connector meeting from inside an existing chat session. Note You can establish a new Cisco Unified Videoconferencing Connector session after all participants have left the existing Cisco Unified Videoconferencing Connector session.	Click the Cisco Unified Videoconferencing Connector icon. See (Figure 3-2).

Figure 3-1 Cisco Unified Videoconferencing Connector Icon

Figure 3-2 Invitation from a Chat Session

In all cases

•The initiator of the meeting automatically joins the meeting.

•Each invitee receives an invitation to connect to the meeting.

•Users who do not have the Cisco Unified Videoconferencing Connector plug-in installed receive a Sametime Instant Message with a URL for joining the meeting via a web page.

•Users with other Instant Messengers using the IBM Lotus Sametime Gateway receive a Sametime Instant Message with a URL for joining the meeting via a web page.

How to Join a Meeting

•Joining a Meeting as the Meeting Organizer

•Joining a Meeting as an Invitee

Joining a Meeting as the Meeting Organizer

Table 3-2 describes how to join a meeting as the meeting organizer.

Table 3-2 Joining a Meeting as the Meeting Organizer

If you want to...	Do this...
Join a meeting as the meeting organizer and if you selected the Embed the video meeting in Sametime client option in the Video Meeting screen	•Ensure that you have filled the Server and Room Number fields in the Video Meeting preferences page, and then select one or more entries from your Sametime contacts list and click the Cisco Unified Videoconferencing Connector icon. •Right-click one or more entries from your Sametime contacts list and select Video Meeting. •Select one or more contacts from your list and select Invite to Video Meeting from the Tools menu. Alternatively, use the Ctrl+L keyboard shortcut. •Click the Cisco Unified Videoconferencing Connector icon from inside an existing chat session. See Figure 3-2.
Join a meeting as the meeting organizer and if you selected the Launch the video meeting in separate window option in the Video Meeting screen	•Enter your name and the meeting ID on the Join Meeting tab displayed in the bottom pane of the Sametime Connect user interface, and click Participate Now.

Related Topics

•Setting Cisco Unified Videoconferencing Connector Connectivity, page 1-1

•Adding Meeting Participants from a Chat Session

Joining a Meeting as an Invitee

Make sure you have installed Cisco Unified Videoconferencing Connector plug-in. When you receive an invitation via an Instant Messaging session informing you of the room number and the name of the meeting organizer, click Connect at the bottom of the message.

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Note If you disconnect from the Cisco Unified Videoconferencing Connector meeting but keep the Instant Messaging session open, you can return to the meeting via the same invitation message.

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Adding Meeting Participants from a Chat Session

You add meeting participants from a chat session by using the Invite others option. You can use this option as many times as you like; each time new users receive an invitation to a video conference.

Procedure

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Step 1 Unless you are already in a video call, click the Cisco Unified Videoconferencing Connector icon from inside your existing chat session (Figure 3-2).

Step 2 Click the Invite others icon (Figure 3-3).

Figure 3-3 Invite Others Icon

Step 3 Select invitees from the Invite Others dialog box.

Step 4 Click Send.

If the chat session uses the Cisco Unified Videoconferencing Connector plug-in, the invitee receives a Cisco Unified Videoconferencing Connector invitation. If not, the invitee receives an invitation via the chat application.

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