Integration Note for Installing and Configuring Microsoft Outlook Plug-in for Cisco Unified Videoconferencing Manager Release 5.7 - Scheduling Meetings via the Resource Manager Outlook Client [Cisco Unified Videoconferencing Manager]

Table Of Contents

Scheduling Meetings via the Resource Manager Outlook Client

Configuring the Resource Manager Outlook Client

Sending a Meeting Invitation

How to Manage Meetings via Outlook

Modifying a Meeting Invitation

Cancelling a Meeting

Modifying Meeting Recurrence

Uninstalling the Resource Manager Outlook Client

Scheduling Meetings via the Resource Manager Outlook Client

•Configuring the Resource Manager Outlook Client

•Sending a Meeting Invitation

•How to Manage Meetings via Outlook

•Uninstalling the Resource Manager Outlook Client

Configuring the Resource Manager Outlook Client

Procedure

Step 1 Click CUVCM RM Settings in the Outlook user interface, or go to Tools > Options > CUVCM RM Settings.

Step 2 Enter the address of your Cisco Unified Videoconferencing Manager server in the Server URL field.

Step 3 Click Check Server Status to verify that the server is operational and that you can connect to the server.

Step 4 If the server URL contains ".", add the URL to the list of trusted sites in your Internet Explorer under Tools > Internet Options > Security > Trusted sites > Sites.

Step 5 Enter your Cisco Unified Videoconferencing Manager user ID and password, and optionally your organization name in the appropriate fields, if these fields appear.

Step 6 Click OK to save your changes.

Sending a Meeting Invitation

The body of a message sent using the Resource Manager Outlook Client can contain a maximum of 2000 characters. Additional characters are not saved when the message is sent.

Procedure

Step 1 Open a new appointment or meeting request form in the Outlook user interface.

Step 2 Click Rich Media.

If the you already have a virtual room defined, your virtual room details are displayed.

Step 3 Click Advanced Settings if you do not want to use the default settings of your virtual room.

Step 4 Enter new meeting and moderator PINs as required.

If you entered a moderator PIN, you can enable the waiting room feature where participants are placed in a waiting room without audio or video until the meeting moderator joins the meeting.

If you entered a moderator PIN, you can automatically record a meeting when it starts (available only when Cisco Unified Videoconferencing Desktop Server is configured in Cisco Unified Videoconferencing Manager).

Step 5 Enable the Streaming option to automatically start streaming when the meeting starts (available only when Cisco Unified Videoconferencing Desktop Server is configured in Resource Manager).

Step 6 Enter the number MCU ports you want to reserve for the meeting.

Step 7 Select a preferred location from the Location Preferences field to instruct Cisco Unified Videoconferencing Manager where to schedule the meeting (available only in multiple-location deployments).

Step 8 You can invite other terminals to the meeting and automatically dial out to them at the meeting start time.

You can search all terminals configured in the Resource Manager database and add them to the invited list.

Click Extra Terminal to invite terminals not defined in the Resource Manager database to the meeting.

Step 9 Click OK to save the Resource Manager scheduling request and close the Rich Media window.

The Rich Media button is selected and the name of the virtual room appears in the Location field of the appointment or meeting request form.

Step 10 Specify invitees in the To field.

Step 11 (Optional) Click Cancel Meeting to change this meeting from Resource Manager to a generic Outlook meeting.

Step 12 Click Send to send the meeting request to the Resource Manager server.

If scheduling succeeds, Resource Manager sends the invitation to all invitees.

If scheduling fails, Resource Manager displays an error message.

How to Manage Meetings via Outlook

Meetings scheduled using the Resource Manager Outlook Client are displayed in the Resource Manager web user interface with an Outlook icon next to the meeting entry.

You can modify or cancel meetings scheduled using the Resource Manager Outlook Client only from within Outlook. You cannot do so from the Resource Manager web user interface.

•Modifying a Meeting Invitation

•Cancelling a Meeting

•Modifying Meeting Recurrence

Modifying a Meeting Invitation

Procedure

Step 1 Open the meeting from the Outlook calendar.

Step 2 Click CUVCM RM Meeting.

Step 3 Modify the meeting settings as required.

Step 4 Click Send Update.

Cancelling a Meeting

Procedure

Step 1 Select the meeting in the Outlook calendar.

Step 2 Click Delete.

Step 3 Select Send cancellation and delete meeting.

Step 4 Click Send.

Modifying Meeting Recurrence

Procedure

Step 1 Cancel the meeting from the Outlook calendar.

Step 2 Schedule a new recurring meeting.

Uninstalling the Resource Manager Outlook Client

Procedure

Step 1 Go to Control Panel > Add or Remove Programs on your computer.

Step 2 Click CUVCM Outlook Integration in the list.

Step 3 Click Remove.

	Integration Note for Installing and Configuring Microsoft Outlook Plug-in for Cisco Unified Videoconferencing Manager Release 5.7
	Scheduling Meetings via the Resource Manager Outlook Client
Integration Note for Installing and Configuring Microsoft Outlook Plug-in for Cisco Unified Videoconferencing Manager Release 5.7 Scheduling Meetings via the Resource Manager Outlook Client	Download this chapter Scheduling Meetings via the Resource Manager Outlook Client Download the complete book Installing and Configuring Microsoft Outlook Plug-in for Cisco Unified Videoconferencing Manager Release 5.7 (PDF - 92 KB) Table Of Contents Scheduling Meetings via the Resource Manager Outlook Client Configuring the Resource Manager Outlook Client Sending a Meeting Invitation How to Manage Meetings via Outlook Modifying a Meeting Invitation Cancelling a Meeting Modifying Meeting Recurrence Uninstalling the Resource Manager Outlook Client Scheduling Meetings via the Resource Manager Outlook Client •Configuring the Resource Manager Outlook Client •Sending a Meeting Invitation •How to Manage Meetings via Outlook •Uninstalling the Resource Manager Outlook Client Configuring the Resource Manager Outlook Client Procedure Step 1 Click CUVCM RM Settings in the Outlook user interface, or go to Tools > Options > CUVCM RM Settings. Step 2 Enter the address of your Cisco Unified Videoconferencing Manager server in the Server URL field. Step 3 Click Check Server Status to verify that the server is operational and that you can connect to the server. Step 4 If the server URL contains ".", add the URL to the list of trusted sites in your Internet Explorer under Tools > Internet Options > Security > Trusted sites > Sites. Step 5 Enter your Cisco Unified Videoconferencing Manager user ID and password, and optionally your organization name in the appropriate fields, if these fields appear. Step 6 Click OK to save your changes. Sending a Meeting Invitation The body of a message sent using the Resource Manager Outlook Client can contain a maximum of 2000 characters. Additional characters are not saved when the message is sent. Procedure Step 1 Open a new appointment or meeting request form in the Outlook user interface. Step 2 Click Rich Media. If the you already have a virtual room defined, your virtual room details are displayed. Step 3 Click Advanced Settings if you do not want to use the default settings of your virtual room. Step 4 Enter new meeting and moderator PINs as required. If you entered a moderator PIN, you can enable the waiting room feature where participants are placed in a waiting room without audio or video until the meeting moderator joins the meeting. If you entered a moderator PIN, you can automatically record a meeting when it starts (available only when Cisco Unified Videoconferencing Desktop Server is configured in Cisco Unified Videoconferencing Manager). Step 5 Enable the Streaming option to automatically start streaming when the meeting starts (available only when Cisco Unified Videoconferencing Desktop Server is configured in Resource Manager). Step 6 Enter the number MCU ports you want to reserve for the meeting. Step 7 Select a preferred location from the Location Preferences field to instruct Cisco Unified Videoconferencing Manager where to schedule the meeting (available only in multiple-location deployments). Step 8 You can invite other terminals to the meeting and automatically dial out to them at the meeting start time. You can search all terminals configured in the Resource Manager database and add them to the invited list. Click Extra Terminal to invite terminals not defined in the Resource Manager database to the meeting. Step 9 Click OK to save the Resource Manager scheduling request and close the Rich Media window. The Rich Media button is selected and the name of the virtual room appears in the Location field of the appointment or meeting request form. Step 10 Specify invitees in the To field. Step 11 (Optional) Click Cancel Meeting to change this meeting from Resource Manager to a generic Outlook meeting. Step 12 Click Send to send the meeting request to the Resource Manager server. If scheduling succeeds, Resource Manager sends the invitation to all invitees. If scheduling fails, Resource Manager displays an error message. How to Manage Meetings via Outlook Meetings scheduled using the Resource Manager Outlook Client are displayed in the Resource Manager web user interface with an Outlook icon next to the meeting entry. You can modify or cancel meetings scheduled using the Resource Manager Outlook Client only from within Outlook. You cannot do so from the Resource Manager web user interface. •Modifying a Meeting Invitation •Cancelling a Meeting •Modifying Meeting Recurrence Modifying a Meeting Invitation Procedure Step 1 Open the meeting from the Outlook calendar. Step 2 Click CUVCM RM Meeting. Step 3 Modify the meeting settings as required. Step 4 Click Send Update. Cancelling a Meeting Procedure Step 1 Select the meeting in the Outlook calendar. Step 2 Click Delete. Step 3 Select Send cancellation and delete meeting. Step 4 Click Send. Modifying Meeting Recurrence Procedure Step 1 Cancel the meeting from the Outlook calendar. Step 2 Schedule a new recurring meeting. Uninstalling the Resource Manager Outlook Client Procedure Step 1 Go to Control Panel > Add or Remove Programs on your computer. Step 2 Click CUVCM Outlook Integration in the list. Step 3 Click Remove.
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