Table Of Contents

Configuring a Meeting Room Profile in Resource Manager

Enabling Meeting Room Support

Creating or Modifying a Meeting Room Profile

Sending Meeting Details by Email

Removing a Meeting Room Profile

Searching for a Meeting Room Profile

Configuring a Meeting Room Profile in Resource Manager

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A meeting room is the physical location of one or more terminals. Meeting rooms are also used for non-video conference meetings in which no terminals are involved.

•Enabling Meeting Room Support

•Creating or Modifying a Meeting Room Profile

•Sending Meeting Details by Email

•Removing a Meeting Room Profile

•Searching for a Meeting Room Profile

Enabling Meeting Room Support

By default, the Meeting Rooms tab is hidden in Resource Manager. Enable support for meeting rooms as follows:

Procedure

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Step 1 Click Advanced Settings in the sidebar menu.

Step 2 Click Look and Feel.

Step 3 Deselect Hide Meeting Rooms.

Step 4 Click OK to save your changes.

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Creating or Modifying a Meeting Room Profile

Procedure

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Step 1 Click Resource Management in the sidebar menu.

Step 2 Click Meeting Rooms.

Step 3 Click the link in the Name column for the meeting room you require, or click Add to create a new meeting room profile.

Step 4 Enter the name and location of the meeting room in the relevant fields.

Step 5 Click OK to save your changes.

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Sending Meeting Details by Email

You can define an email address to enable a terminal that participates in a meeting to receive notification email messages.

By default, this option is hidden.

Procedure

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Step 1 Click Advanced Settings in the sidebar menu.

Step 2 Click Look and Feel.

Step 3 Deselect Hide Meeting Notification E-mail for meeting rooms and terminals.

Step 4 Click OK to save your changes.

Step 5 Click Resource Management in the sidebar menu.

Step 6 Click Meeting Rooms.

Step 7 Click the link in the Name column for the meeting room you require.

Step 8 Select Meeting e-mail notification address and enter the email address for the meeting room.

Step 9 Select a time zone for the meeting room.

The default value is set at Advanced Settings > Default User Settings > Default Time Zone.

Step 10 Click OK to save your changes.

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Removing a Meeting Room Profile

Procedure

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Step 1 Click Resource Management in the sidebar menu.

Step 2 Click Meeting Rooms.

Step 3 Select the meeting room entry you wish to delete in the Name column.

Step 4 Click Delete and then OK.

The meeting room profile is deleted from the scheduler and information about the meeting room is removed from the database.

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Searching for a Meeting Room Profile

Procedure

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Step 1 Click Resource Management in the sidebar menu.

Step 2 Click Meeting Rooms.

Step 3 Enter the partial or complete name of the meeting room in the Name field.

Step 4 Click Search.

Search results are listed.

Step 5 To return to the complete list of meeting rooms, clear the Name field, and then click Search.

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