Table Of Contents

Creating and Connecting to a Cisco Unified Videoconferencing Connector Meeting

Creating a Cisco Unified Videoconferencing Connector Meeting

How to Join a Meeting

Joining a Meeting as the Meeting Organizer

Joining a Meeting as an Invitee

Adding Meeting Participants from a Chat Session

Creating and Connecting to a Cisco Unified Videoconferencing Connector Meeting

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•Creating a Cisco Unified Videoconferencing Connector Meeting

•How to Join a Meeting

•Adding Meeting Participants from a Chat Session

Creating a Cisco Unified Videoconferencing Connector Meeting

This section describes how to establish a Cisco Unified Videoconferencing Connector meeting from the Sametime web user interface.

A Cisco Unified Videoconferencing Connector meeting is associated with a Sametime chat session. Once a meeting is established, only the virtual room created for the meeting is used for the duration of the chat session.

You can establish a new Cisco Unified Videoconferencing Connector session after all participants have left the existing Cisco Unified Videoconferencing Connector session.

Procedure

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Step 1 Choose one or more entries from your Sametime contacts list and click the Cisco Unified Videoconferencing Connector icon.

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Right-click one or more entries from your Sametime contacts list and choose Video Meeting from the drop-down list.

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Choose one or more contact from your list, and choose Tools > Invite to Video Meeting. Alternatively, use the Ctrl+O keyboard shortcut.

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Click the Cisco Unified Videoconferencing Connector icon from inside an existing chat session (Figure 2-1).

Figure 2-1 Invitation from a Chat Session

Step 2 In all cases

•The initiator of the meeting automatically joins the meeting.

•Each invitee receives an invitation to connect to the meeting.

•Users who do not have the Cisco Unified Videoconferencing Connector plug-in installed receive a Sametime Instant Message with a URL for joining the meeting via a web page.

•Users with other Instant Messengers using the IBM Lotus Sametime Gateway receive a Sametime Instant Message with a URL for joining the meeting via a web page.

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How to Join a Meeting

•Joining a Meeting as the Meeting Organizer

•Joining a Meeting as an Invitee

Joining a Meeting as the Meeting Organizer

Procedure

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Step 1 Ensure that you have filled the Server and Room Number fields in the Video Meeting preferences page.

Step 2 Choose one or more entries from your Sametime contacts list and click the Cisco Unified Videoconferencing Connector icon.

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Right-click one or more entries from your Sametime contacts list and choose Video Meeting from the drop-down list.

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Choose one or more contacts from your list, choose Tools > Invite to Video Meeting. Alternatively, use the Ctrl+L keyboard shortcut.

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Click the Cisco Unified Videoconferencing Connector icon from inside an existing chat session (Figure 2-1).

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Related Topics

•Adding Meeting Participants from a Chat Session.

Joining a Meeting as an Invitee

Before You Begin

After your system administrator installs Cisco Unified Videoconferencing Connector plug-in, you receive an invitation via an Instant Messaging session informing you of the room number and the name of the meeting organizer.

Procedure

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Step 1 Click Connect at the bottom of this message.

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Note If you disconnect from the Cisco Unified Videoconferencing Connector meeting but keep the Instant Messaging session open, you can return to the meeting via the same invitation message.

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Step 2 If any of these apply:

•you are using Sametime but have not installed the Cisco Unified Videoconferencing Connector plug-in,

•you are not using the same Instant Messenger as the meeting organizer,

you receive an invitation via an Instant Messaging session instructing you to contact your Sametime administrator to install the plug-in.

Click the link in the invitation message to join the meeting via the web-based Cisco Unified Videoconferencing Connector client without installing the plug-in.

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Adding Meeting Participants from a Chat Session

Procedure

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Step 1 Click the Cisco Unified Videoconferencing Connector icon from inside your existing chat session (Figure 2-1).

Step 2 Click the Invite Others icon (Figure 2-2).

Figure 2-2 Invite Others Icon

Step 3 Select invitees from the Invite Others dialog box and click Send.

If the chat session uses the Cisco Unified Videoconferencing Connector plug-in, the invitee receives a Cisco Unified Videoconferencing Connector invitation. If not, the invitee receives an invitation via the chat application.

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