User Guide for Using the Cisco Unified Videoconferencing Desktop Connector Plug-in Release 5.6 with IBM Lotus Sametime - Moderating a Meeting [Cisco Unified Videoconferencing Manager]

Table Of Contents

Moderating a Meeting

Viewing CPU Usage and Network Information

Inviting an Attendee

Viewing Invitation Status

Muting Your Microphone or Speakers

Muting a Participant

Muting All Participants

Disconnecting Participants

Leaving a Meeting

Locking Down a Meeting

Terminating a Meeting

Activating/Deactivating Video Channels

Changing the Video Layout

Granting Permission to Speak to a Muted Attendee

Viewing the Cisco Unified Videoconferencing Connector Help

Viewing Licensing and Version Information

Moderating a Meeting

•Viewing CPU Usage and Network Information

•Inviting an Attendee

•Viewing Invitation Status

•Muting Your Microphone or Speakers

•Muting a Participant

•Muting All Participants

•Disconnecting Participants

•Leaving a Meeting

•Locking Down a Meeting

•Terminating a Meeting

•Activating/Deactivating Video Channels

•Changing the Video Layout

•Granting Permission to Speak to a Muted Attendee

•Viewing the Cisco Unified Videoconferencing Connector Help

•Viewing Licensing and Version Information

Viewing CPU Usage and Network Information

These status icons display at the bottom of the moderator live conference view.

Figure 3-1 Moderator Live Conference View Status Icons

Procedure

Step 1 Check whether the CPU overload indicator is displayed or not. The CPU overload indicator shows that your CPU usage is too high and that video quality will become poor or stop completely.

Step 2 Click the Network icon to display the Local tab in the Current call section of the Cisco Unified Videoconferencing Connector Conference Client Control Panel. For more information, see "About Endpoint Bandwidth Information" section on page 5-4.

Note A tooltip on the network icon indicates the current send/receive rates, and whether or not tunneling is enabled. The tooltip is automatically updated approximately every 2 seconds.

Inviting an Attendee

Procedure

Step 1 From the Actions drop-down list, select Invite.

Step 2 Type the E.164 number, SIP address or IP address of the endpoint that you wish to invite.

Step 3 Click Invite.

Viewing Invitation Status

Procedure

Step 1 From the Actions drop-down list, select Invite.

The Invitation Status dialog box (Figure 3-2) displays the most recent invitations that you have sent together with an indication of whether or not each invitation was successful.

Step 2 Click Show DTMF Keypad to display the dial pad.

You can use the dial pad to send DTMF tones. For example, when you are required to type an extension number or choose an option from a list when connected to an Interactive Voice Response mechanism.

Figure 3-2 Invitation Status Dialog Box

Step 3 Click Close to continue your meeting.

Muting Your Microphone or Speakers

Muting reduces distractions and incidental noise in meetings. Unless you expect to speak frequently in a meeting, we recommend that you mute your microphone.

Procedure

Step 1 On the toolbar, click the Mute/Unmute Microphone icon to mute or unmute your microphone.

Step 2 On the toolbar, click the Mute/Unmute Speakers icon to mute or unmute your speakers.

Figure 3-3 Mute/Unmute Microphone and Mute/Unmute Speakers

Muting a Participant

Procedure

Step 1 From the Actions drop-down list, select Mute.

Step 2 From the drop-down list of participants, select the name of the participant that you want to mute or unmute.

Muting All Participants

Procedure

Step 1 From the Actions drop-down list, select Mute and then select the Mute All option.

The Mute All option disables the microphone for all participants except the moderator.

Disconnecting Participants

Moderators can use the Disconnect option to disconnect individual participants from a meeting.

Procedure

Step 1 From the Actions drop-down list, select Disconnect.

Step 2 Select the required participant from the drop-down list.

Disconnected participants are returned to the Cisco Unified Videoconferencing Connector login screen, but they are not disconnected from the parent web-based application session.

Leaving a Meeting

Moderators and attendees can leave a meeting by using the Disconnect option at the bottom of the Actions drop-down list.

Procedure

Step 1 From the Actions drop-down list, select Disconnect.

The Cisco Unified Videoconferencing Connector login screen displays.

Disconnecting from the Cisco Unified Videoconferencing Connector portion of a meeting does not automatically disconnect you from the Sametime chat session. To leave the Sametime chat session, you must disconnect manually.

Step 2 Click Add Video to rejoin the video meeting.

Locking Down a Meeting

Moderators can use the Lock Down Meeting option to close a meeting to any new or unwanted participants.

Procedure

Step 1 From the Actions drop-down list, select Lock Down Meeting.

Your meeting is immediately closed to new participants.

Terminating a Meeting

Moderators can use the Terminate Meeting option to end a meeting.

Procedure

Step 1 From the Actions drop-down list, select Terminate Meeting.

Activating/Deactivating Video Channels

Moderators and attendees can use the Send Video option to block or unblock the video channel from their terminal.

Procedure

Step 1 Click the camera icon to turn your camera on and off from inside the video display.

In a double video display, the camera icon is located in the frame displaying the local video.

Step 2 Alternatively, if you are using a double video display, you can right-click in your local video frame and select Local Video > Start or Stop.

Changing the Video Layout

You can define the video layout using the options shown in Figure 3-4 and Figure 3-5.

Procedure

Step 1 From the Actions drop-down list, select Change Layout > 1 Video to set a single video display, as shown in Figure 3-4.

Figure 3-4 Single Video Display with Picture-in-Picture

Step 2 From the Actions drop-down list, select Change Layout > 2 Videos to set a double video display, as shown in Figure 3-5.

Figure 3-5 Double Video Display

Step 3 Perform these actions as required:

•Click the Unpin Toolbars icon to float the toolbar and increase the size of the video frame.

•Click the Camera icon to turn your camera on and off.

•Click the Remote Video icon, and then select one of these options:

•Switch between Active Speaker and Continuous Presence views.

•If in a High Definition meeting, switch between High Definition (HD) and Standard Definition (SD) video.

•Pause or play the remote endpoint video.

Step 4 If you are using the single video display, click the Picture-in-Picture icon to create the video display shown in Figure 3-4.

You see yourself in the smaller Picture-in-Picture frame, and you see the other meeting participants in larger remote frames.

Step 5 If you are using the double video display, click the Swap Views icon to swap the views displayed in the two video frames as shown in Figure 3-5.

You see yourself in one frame, and you see the other meeting participants in the other frame.

Granting Permission to Speak to a Muted Attendee

You can decide whether or not to grant to permission to muted attendees that use the Raise Hand option.

Procedure

Step 1 From the Actions drop-down list, select Grant Request.

Step 2 Select the attendee requesting permission to speak.

Viewing the Cisco Unified Videoconferencing Connector Help

Moderators and attendees can access the Cisco Unified Videoconferencing Connector Help.

Procedure

Step 1 From the Help menu of the Sametime client, select Help Topics.

The Sametime Help displays.

Step 2 Select Cisco Unified Videoconferencing Connector for IBM Lotus Sametime in the left panel.

Viewing Licensing and Version Information

Procedure

Step 1 Click the question mark icon next to the Actions drop-down list.

The About dialog box displays.

	User Guide for Using the Cisco Unified Videoconferencing Desktop Connector Plug-in Release 5.6 with IBM Lotus Sametime
	Moderating a Meeting
User Guide for Using the Cisco Unified Videoconferencing Desktop Connector Plug-in Release 5.6 with IBM Lotus Sametime Configuring Cisco Unified Videoconferencing Connector Preferences Creating and Connecting to a Cisco Unified Videoconferencing Connector Meeting Moderating a Meeting Participating in a Meeting Installing and Configuring Cisco Unified Videoconferencing Connector Conference Client Control Panel	Download this chapter Moderating a Meeting Download the complete book User Guide for Using the Cisco Unified Videoconferencing Desktop Connector Plug-in Release 5.6 with IBM Lotus Sametime (PDF - 2 MB) Table Of Contents Moderating a Meeting Viewing CPU Usage and Network Information Inviting an Attendee Viewing Invitation Status Muting Your Microphone or Speakers Muting a Participant Muting All Participants Disconnecting Participants Leaving a Meeting Locking Down a Meeting Terminating a Meeting Activating/Deactivating Video Channels Changing the Video Layout Granting Permission to Speak to a Muted Attendee Viewing the Cisco Unified Videoconferencing Connector Help Viewing Licensing and Version Information Moderating a Meeting •Viewing CPU Usage and Network Information •Inviting an Attendee •Viewing Invitation Status •Muting Your Microphone or Speakers •Muting a Participant •Muting All Participants •Disconnecting Participants •Leaving a Meeting •Locking Down a Meeting •Terminating a Meeting •Activating/Deactivating Video Channels •Changing the Video Layout •Granting Permission to Speak to a Muted Attendee •Viewing the Cisco Unified Videoconferencing Connector Help •Viewing Licensing and Version Information Viewing CPU Usage and Network Information These status icons display at the bottom of the moderator live conference view. Figure 3-1 Moderator Live Conference View Status Icons Procedure Step 1 Check whether the CPU overload indicator is displayed or not. The CPU overload indicator shows that your CPU usage is too high and that video quality will become poor or stop completely. Step 2 Click the Network icon to display the Local tab in the Current call section of the Cisco Unified Videoconferencing Connector Conference Client Control Panel. For more information, see "About Endpoint Bandwidth Information" section on page 5-4. Note A tooltip on the network icon indicates the current send/receive rates, and whether or not tunneling is enabled. The tooltip is automatically updated approximately every 2 seconds. Inviting an Attendee Procedure Step 1 From the Actions drop-down list, select Invite. Step 2 Type the E.164 number, SIP address or IP address of the endpoint that you wish to invite. Step 3 Click Invite. Viewing Invitation Status Procedure Step 1 From the Actions drop-down list, select Invite. The Invitation Status dialog box (Figure 3-2) displays the most recent invitations that you have sent together with an indication of whether or not each invitation was successful. Step 2 Click Show DTMF Keypad to display the dial pad. You can use the dial pad to send DTMF tones. For example, when you are required to type an extension number or choose an option from a list when connected to an Interactive Voice Response mechanism. Figure 3-2 Invitation Status Dialog Box Step 3 Click Close to continue your meeting. Muting Your Microphone or Speakers Muting reduces distractions and incidental noise in meetings. Unless you expect to speak frequently in a meeting, we recommend that you mute your microphone. Procedure Step 1 On the toolbar, click the Mute/Unmute Microphone icon to mute or unmute your microphone. Step 2 On the toolbar, click the Mute/Unmute Speakers icon to mute or unmute your speakers. Figure 3-3 Mute/Unmute Microphone and Mute/Unmute Speakers Muting a Participant Procedure Step 1 From the Actions drop-down list, select Mute. Step 2 From the drop-down list of participants, select the name of the participant that you want to mute or unmute. Muting All Participants Procedure Step 1 From the Actions drop-down list, select Mute and then select the Mute All option. The Mute All option disables the microphone for all participants except the moderator. Disconnecting Participants Moderators can use the Disconnect option to disconnect individual participants from a meeting. Procedure Step 1 From the Actions drop-down list, select Disconnect. Step 2 Select the required participant from the drop-down list. Disconnected participants are returned to the Cisco Unified Videoconferencing Connector login screen, but they are not disconnected from the parent web-based application session. Leaving a Meeting Moderators and attendees can leave a meeting by using the Disconnect option at the bottom of the Actions drop-down list. Procedure Step 1 From the Actions drop-down list, select Disconnect. The Cisco Unified Videoconferencing Connector login screen displays. Disconnecting from the Cisco Unified Videoconferencing Connector portion of a meeting does not automatically disconnect you from the Sametime chat session. To leave the Sametime chat session, you must disconnect manually. Step 2 Click Add Video to rejoin the video meeting. Locking Down a Meeting Moderators can use the Lock Down Meeting option to close a meeting to any new or unwanted participants. Procedure Step 1 From the Actions drop-down list, select Lock Down Meeting. Your meeting is immediately closed to new participants. Terminating a Meeting Moderators can use the Terminate Meeting option to end a meeting. Procedure Step 1 From the Actions drop-down list, select Terminate Meeting. Activating/Deactivating Video Channels Moderators and attendees can use the Send Video option to block or unblock the video channel from their terminal. Procedure Step 1 Click the camera icon to turn your camera on and off from inside the video display. In a double video display, the camera icon is located in the frame displaying the local video. Step 2 Alternatively, if you are using a double video display, you can right-click in your local video frame and select Local Video > Start or Stop. Changing the Video Layout You can define the video layout using the options shown in Figure 3-4 and Figure 3-5. Procedure Step 1 From the Actions drop-down list, select Change Layout > 1 Video to set a single video display, as shown in Figure 3-4. Figure 3-4 Single Video Display with Picture-in-Picture Step 2 From the Actions drop-down list, select Change Layout > 2 Videos to set a double video display, as shown in Figure 3-5. Figure 3-5 Double Video Display Step 3 Perform these actions as required: •Click the Unpin Toolbars icon to float the toolbar and increase the size of the video frame. •Click the Camera icon to turn your camera on and off. •Click the Remote Video icon, and then select one of these options: •Switch between Active Speaker and Continuous Presence views. •If in a High Definition meeting, switch between High Definition (HD) and Standard Definition (SD) video. •Pause or play the remote endpoint video. Step 4 If you are using the single video display, click the Picture-in-Picture icon to create the video display shown in Figure 3-4. You see yourself in the smaller Picture-in-Picture frame, and you see the other meeting participants in larger remote frames. Step 5 If you are using the double video display, click the Swap Views icon to swap the views displayed in the two video frames as shown in Figure 3-5. You see yourself in one frame, and you see the other meeting participants in the other frame. Granting Permission to Speak to a Muted Attendee You can decide whether or not to grant to permission to muted attendees that use the Raise Hand option. Procedure Step 1 From the Actions drop-down list, select Grant Request. Step 2 Select the attendee requesting permission to speak. Viewing the Cisco Unified Videoconferencing Connector Help Moderators and attendees can access the Cisco Unified Videoconferencing Connector Help. Procedure Step 1 From the Help menu of the Sametime client, select Help Topics. The Sametime Help displays. Step 2 Select Cisco Unified Videoconferencing Connector for IBM Lotus Sametime in the left panel. Viewing Licensing and Version Information Procedure Step 1 Click the question mark icon next to the Actions drop-down list. The About dialog box displays.
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