User Guide for Cisco Unified Videoconferencing Manager Release 5.5 - Managing Your Resource Manager Address Book [Cisco Unified Videoconferencing Manager]

Table Of Contents

Managing Your Resource Manager Address Book

How to Manage Your Personal Contacts List

Creating or Modifying a Personal Contact

Removing a Personal Contact

Searching for a Personal Contact

How to Manage Your Organization Contacts List

Viewing All Users in Your Organization

Searching for a Contact in Your Organization

Adding an Organization Contact to your Personal Address Book

How to Manage Contact Groups

Creating or Modifying a Group

Removing a Group

Searching for a Group

Managing Your Resource Manager Address Book

The address book facility allows you to store a list of personal and organization contacts that you can quickly retrieve when scheduling meetings. Only you can view your personal contacts. All organization users can view your organization contacts.

You can also define contact groups to divide users into groups for easier management and quicker access.

•How to Manage Your Personal Contacts List

•How to Manage Your Organization Contacts List

•How to Manage Contact Groups

How to Manage Your Personal Contacts List

•Creating or Modifying a Personal Contact

•Removing a Personal Contact

•Searching for a Personal Contact

Creating or Modifying a Personal Contact

The Address Book section is hidden by default. If you cannot see this section, contact your system administrator.

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click Private.

Step 3 Click the link in the Name column for the contact you require, or click Add to create a new contact profile.

Step 4 Enter the first name, last name and e-mail address of the contact in the relevant fields.

If you provide a phone number for the contact, you do not have to enter an e-mail address in the E-mail field.

Step 5 Select a terminal type used by the contact.

Available fields and options vary according to terminal type.

Step 6 If you select the IP (H.323) terminal type:

•Enter the E.164 number or IP address of the new terminal in the IP Phone Number field.

•Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field.

Step 7 If you select the PSTN/ISDN terminal type:

•Enter the international access code for the ISDN terminal in the Country Code field.

•Enter the local area code of the ISDN terminal in the Area Code field. If the local area code begins with 0, do not include the 0 in the area code.

•Enter an ISDN phone number in the Number field.

•Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field.

•Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps.

Step 8 If you select the Dual (H.320 and H.323) terminal type:

•Enter the E.164 number or IP address of the new terminal in the IP Phone Number field.

•Enter the international access code for the ISDN terminal in the Country Code field.

•Enter the local area code of the ISDN terminal in the Area Code field. If the local area code begins with 0, do not include the 0 in the area code.

•Enter an ISDN phone number in the Number field.

•Select the maximum speed for the IP terminal connection to the network for video meeting in the IP Bandwidth field.

•Select the maximum speed for the ISDN terminal connection to the network for video meeting in the ISDN Bandwidth field.

•Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps.

Step 9 If you select the IP (SIP) terminal type, provide the following information:

•Enter a SIP URI for the user.

•Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field.

Step 10 Click Group to associate a contact with a group defined under Address Book > My Groups.

Step 11 Click Select Groups and use the arrow buttons to move entries between the Available Groups and Selected Groups lists.

Step 12 Click OK to save your changes.

The contact appears in the relevant group list and is added to your personal address book.

Removing a Personal Contact

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click Private.

Step 3 Select the check box next to the name of the contact you want to delete.

Step 4 Click Delete and then OK.

The contact is permanently deleted from your address book.

Searching for a Personal Contact

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click Private.

Step 3 Enter the partial or complete name of the contact in the Name field.

Step 4 From the In Groups list, select All Groups or a group in which to search for the contact.

The groups displayed in this list are defined at Address Book > My Groups.

Step 5 Click Search.

Search results are listed.

Step 6 To return to the complete list of contacts, clear the Name field, and then click Search.

How to Manage Your Organization Contacts List

•Viewing All Users in Your Organization

•Searching for a Contact in Your Organization

•Adding an Organization Contact to your Personal Address Book

Viewing All Users in Your Organization

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click Public.

Searching for a Contact in Your Organization

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click Public.

Step 3 Enter the partial or complete name of the contact in the Name field.

Step 4 From the In Groups list, select All Groups or a group in which to search for the contact.

Step 5 Click Search.

Search results are listed.

Step 6 To return to the complete list of contacts, clear the Name field, and then click Search.

Adding an Organization Contact to your Personal Address Book

You cannot edit a public contact record. You can add a public contact to your personal address book.

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click Public.

Step 3 Select the check box next to the name of the contact you want to add to your personal address book.

Step 4 Click Add to Private.

The Private tab opens and the contact appears in the list.

How to Manage Contact Groups

•Creating or Modifying a Group

•Removing a Group

•Searching for a Group

Creating or Modifying a Group

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click My Groups.

Step 3 Click the link in the Name column for the group you require, or click Add to create a new contact profile.

Step 4 Enter a name for the group and use the arrow buttons to move entries between the Available Contacts and Selected Contacts lists.

Step 5 Click OK.

The group appears in the My Groups tab. All selected contacts are included in the group.

The In Groups list on the Private and Public tabs includes the new group.

Removing a Group

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click My Groups.

Step 3 Select the check box next to the name of the group you want to delete.

Step 4 Click Delete and then OK.

The group is permanently deleted from your address book.

Searching for a Group

Procedure

Step 1 Click Address Book in the sidebar menu.

Step 2 Click My Groups.

Step 3 Enter the partial or complete name of the group in the Name field.

Step 4 Click Search.

Search results are listed.

Step 5 To return to the complete list of groups, clear the Name field, and then click Search.

	User Guide for Cisco Unified Videoconferencing Manager Release 5.5
	Managing Your Resource Manager Address Book
User Guide for Cisco Unified Videoconferencing Manager Release 5.5 Introducing Resource Manager Scheduling Meetings in Resource Manager Managing Meetings in Resource Manager Moderating Meetings in Resource Manager Managing Your Resource Manager Address Book Managing Your Resource Manager User Profile Scheduling Meetings via Resource Manager Outlook Client Index	Download this chapter Managing Your Resource Manager Address Book Download the complete book User Guide for Cisco Unified Videoconferencing Manager Release 5.5 (PDF - 600 KB) Table Of Contents Managing Your Resource Manager Address Book How to Manage Your Personal Contacts List Creating or Modifying a Personal Contact Removing a Personal Contact Searching for a Personal Contact How to Manage Your Organization Contacts List Viewing All Users in Your Organization Searching for a Contact in Your Organization Adding an Organization Contact to your Personal Address Book How to Manage Contact Groups Creating or Modifying a Group Removing a Group Searching for a Group Managing Your Resource Manager Address Book The address book facility allows you to store a list of personal and organization contacts that you can quickly retrieve when scheduling meetings. Only you can view your personal contacts. All organization users can view your organization contacts. You can also define contact groups to divide users into groups for easier management and quicker access. •How to Manage Your Personal Contacts List •How to Manage Your Organization Contacts List •How to Manage Contact Groups How to Manage Your Personal Contacts List •Creating or Modifying a Personal Contact •Removing a Personal Contact •Searching for a Personal Contact Creating or Modifying a Personal Contact The Address Book section is hidden by default. If you cannot see this section, contact your system administrator. Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click Private. Step 3 Click the link in the Name column for the contact you require, or click Add to create a new contact profile. Step 4 Enter the first name, last name and e-mail address of the contact in the relevant fields. If you provide a phone number for the contact, you do not have to enter an e-mail address in the E-mail field. Step 5 Select a terminal type used by the contact. Available fields and options vary according to terminal type. Step 6 If you select the IP (H.323) terminal type: •Enter the E.164 number or IP address of the new terminal in the IP Phone Number field. •Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field. Step 7 If you select the PSTN/ISDN terminal type: •Enter the international access code for the ISDN terminal in the Country Code field. •Enter the local area code of the ISDN terminal in the Area Code field. If the local area code begins with 0, do not include the 0 in the area code. •Enter an ISDN phone number in the Number field. •Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field. •Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps. Step 8 If you select the Dual (H.320 and H.323) terminal type: •Enter the E.164 number or IP address of the new terminal in the IP Phone Number field. •Enter the international access code for the ISDN terminal in the Country Code field. •Enter the local area code of the ISDN terminal in the Area Code field. If the local area code begins with 0, do not include the 0 in the area code. •Enter an ISDN phone number in the Number field. •Select the maximum speed for the IP terminal connection to the network for video meeting in the IP Bandwidth field. •Select the maximum speed for the ISDN terminal connection to the network for video meeting in the ISDN Bandwidth field. •Select Restricted Mode to apply the convention of using multiples of 56 Kbps instead of multiples of 64 Kbps. Step 9 If you select the IP (SIP) terminal type, provide the following information: •Enter a SIP URI for the user. •Select the maximum speed for the terminal connection to the network for video meeting in the Bandwidth field. Step 10 Click Group to associate a contact with a group defined under Address Book > My Groups. Step 11 Click Select Groups and use the arrow buttons to move entries between the Available Groups and Selected Groups lists. Step 12 Click OK to save your changes. The contact appears in the relevant group list and is added to your personal address book. Removing a Personal Contact Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click Private. Step 3 Select the check box next to the name of the contact you want to delete. Step 4 Click Delete and then OK. The contact is permanently deleted from your address book. Searching for a Personal Contact Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click Private. Step 3 Enter the partial or complete name of the contact in the Name field. Step 4 From the In Groups list, select All Groups or a group in which to search for the contact. The groups displayed in this list are defined at Address Book > My Groups. Step 5 Click Search. Search results are listed. Step 6 To return to the complete list of contacts, clear the Name field, and then click Search. How to Manage Your Organization Contacts List •Viewing All Users in Your Organization •Searching for a Contact in Your Organization •Adding an Organization Contact to your Personal Address Book Viewing All Users in Your Organization Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click Public. Searching for a Contact in Your Organization Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click Public. Step 3 Enter the partial or complete name of the contact in the Name field. Step 4 From the In Groups list, select All Groups or a group in which to search for the contact. Step 5 Click Search. Search results are listed. Step 6 To return to the complete list of contacts, clear the Name field, and then click Search. Adding an Organization Contact to your Personal Address Book You cannot edit a public contact record. You can add a public contact to your personal address book. Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click Public. Step 3 Select the check box next to the name of the contact you want to add to your personal address book. Step 4 Click Add to Private. The Private tab opens and the contact appears in the list. How to Manage Contact Groups •Creating or Modifying a Group •Removing a Group •Searching for a Group Creating or Modifying a Group Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click My Groups. Step 3 Click the link in the Name column for the group you require, or click Add to create a new contact profile. Step 4 Enter a name for the group and use the arrow buttons to move entries between the Available Contacts and Selected Contacts lists. Step 5 Click OK. The group appears in the My Groups tab. All selected contacts are included in the group. The In Groups list on the Private and Public tabs includes the new group. Removing a Group Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click My Groups. Step 3 Select the check box next to the name of the group you want to delete. Step 4 Click Delete and then OK. The group is permanently deleted from your address book. Searching for a Group Procedure Step 1 Click Address Book in the sidebar menu. Step 2 Click My Groups. Step 3 Enter the partial or complete name of the group in the Name field. Step 4 Click Search. Search results are listed. Step 5 To return to the complete list of groups, clear the Name field, and then click Search.
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