Table Of Contents
In-Meeting Control
In-Meeting Control Overview
Accessing In-Meeting Control
Chair-Control
In-Meeting Control Interface
Title Bar
Main Panel
Participant List Tab
Statistics Tab
Advanced Invitation Tab
Layout Panel
Invite Panel
Moderating a Meeting
Connecting/Disconnecting Participants
Changing the Meeting View for a Participant
Inviting a Sub-conference
Extending Meeting Duration
Terminating a Meeting
Defining Video Layout and Display
Defining Video Output Schemes
Activating and Deactivating Auto-Switching
Displaying a Participant or Terminal Name
Setting a Voice-Activated Frame
Enabling and Disabling Dynamic Layout
Changing Layout
Inviting Participants
Inviting Multiple Participants
Inviting Multiple Terminals
Using the Participant List Tab
Controlling Media Status
Muting or Enabling a Selected Microphone
Muting or Enabling a Selected Loudspeaker
Enabling a Selected Monitor
Blocking a Selected Camera
Enabling Data Collaboration
Removing a Participant
In-Meeting Control
This topics in this section include:
•
In-Meeting Control Overview
•Chair-Control
•In-Meeting Control Interface
•Moderating a Meeting
•Using the Participant List Tab
In-Meeting Control Overview
In In-Meeting Control, you can modify the status of a live meeting in real-time.
Accessing In-Meeting Control
You can access the In-Meeting Control window in the following ways:
•User account access—If the meeting you want to control is listed in My Meetings > Current, and if you are the meeting organizer or an attendee of the meeting, click the meeting subject link.
Note A user with access rights to the Admin section of the interface, can also access In-Meeting Control from Admin > All Meetings > Current. Any meetings listed there are accessible to that user.
•Conference ID access—After a meeting is scheduled successfully, you can view a meeting summary in the notification email or by navigating to User > All Meetings > Upcoming > Meeting tab > Meeting Summary. In the Meeting Summary, click the In-Meeting Control URL for that meeting, and then enter either the meeting password or the In-Meeting Control password to gain access to the In-Meeting Control window.
Chair-Control
To gain chair-control, do either of the following:
•Access In-Meeting Control in Meeting Scheduling > Attendee Settings, if you entered the system by using a user account.
•Access the In-Meeting Control screen directly by using a Conference ID and an In-Meeting control password (as specified in the Meeting Summary or in the notification email)
Note If you access In-Meeting Control by using a Meeting Password, you cannot take chair-control.
In-Meeting Control Interface
There are four major sections in the In-Meeting Control window:
•Title Bar—Positioned on the upper left-hand corner of the In-Meeting Control screen, the title bar includes essential meeting information. Meeting control buttons are also available on the title bar for users with chair-control privileges. For details, see "Title Bar" section.
•Main Panel—Located below the Title Bar, the Main Panel includes the following tabs:
–Participant List—Enables you to view all meeting attendees and information about them. For details, see Participant List Tab.
–Statistics—Enables you to view statistical information for all meeting attendees. This information in Statistics complements the information on the Participant List by providing additional attendee data. For details, see Statistics Tab.
–Advanced Invitation—For users with chair-control privileges. Invite multiple predefined users or terminals to the meeting from this tab. For details, see Advanced Invitation Tab.
–Layout Panel—Positioned in the upper-right hand corner of the In-Meeting Control window, the Layout Panel displays layout information related to meeting attendees, such as the position of each attendee in all available views. For users with chair-control privileges, layout control buttons are also available. For details, see Layout Panel.
–Invite Panel—Positioned below the Layout Panel. For users with chair-control rights. You can invite additional attendees to the current meeting. For details, see Invite Panel.
Title Bar
The following table provides information about the Title Bar.
Table 6-1 Title Bar details
Element Name
|
Sub-Element Name
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Graphic / Link
|
Requirements
|
Description
|
Meeting ID
|
|
|
|
The meeting ID is dialed in by attendees to join the meeting.
|
Meeting Name
|
|
|
|
Name of the meeting.
|
Presentation
|
|
|
|
Indicates whether or not the conference is audio, video or data sharing via T.120.
|
Audio
|
|
|
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Video
|
|
|
|
Data Sharing via T.120
|
|
|
|
H.239 Duo Streaming enabled
|
|
|
|
MCU Conference
|
|
Format:
Conf:MCU_Conference_Id@Host_MCU_Name
|
|
The corresponding MCU conference ID and the host MCU.
|
Bandwidth
|
|
|
|
Bandwidth of the MCU service used to create the meeting.
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Time Remaining
|
|
|
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The length of time remaining for the meeting.
|
Take Control
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|
|
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Click this button to take control of the meeting. Only one user can have control of a meeting at any one time.
|
Help
|
|
|
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Click this button to open the online help.
|
Refresh
|
|
|
|
Click this button to manually refresh the In-Meeting Control window.
Note The In-Meeting Control window is automatically refreshed at regular intervals.
|
Mute
|
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Chair-control
|
Mutes or un-mutes all meeting attendees.
|
Terminate Meeting
|
|
|
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Active with chair-control permission. Terminates the meeting.
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Block Entry
|
|
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Chair-control
|
Prevents attendees from joining the conference via dial-in or dial-out.
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Reconnect All
|
|
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Chair-control
|
Dials out to all attendees to reconnect them.
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Delete Participant
|
|
|
Chair-control
|
Choose participants from Main Panel > Participant List, and then click this button to remove the chosen participants from the meeting.
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Subconference
|
|
|
Chair-control
|
Choose participants from Main Panel > Participant List, and then click this button to move the chosen participants to a sub-conference within the meeting.
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Change View
|
|
|
Chair-control
|
Choose participants from the Main Panel > Participant List, and then click this button to place them in one of the meeting's available views.
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Extend Meeting
|
|
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Chair-control
|
Click this button to extend the duration of the current meeting.
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Hierarchy
|
|
|
Chair-control;cascaded meeting
|
Displays the participant list either in a tree view or table view.
|
Main Panel
The following section provides information about the tabs in the Main Panel.
Participant List Tab
Table 6-2 provides information about the Participant List tab.
Note To select multiple participants, hold down the CTRL or SHFT key, and then select the participants.
Table 6-2 Main Panel: Participant List tab details
Element Name
|
Graphic/Link
|
Requirements
|
Description
|
Connect/
Disconnect
|
|
Chair-control;cascaded meeting
|
If a participant is disconnected, click this button to connect that participant.
|
Change Participant Name
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|
Chair-control
|
Located in the Participant Name column. Click this button to change the participant name in the conference and/or on terminals.
|
Name column
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|
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Column displays the names of the users and/or terminals attending the meeting.
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Active Speaker
|
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Indicates the user who is currently speaking in the meeting.
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Number column
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This column displays the number of the participating terminal.
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Dial-in column
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|
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Indicates whether or not each participant dialed into the meeting.
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Dial-in Number column
|
|
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Displays the access number of each participant that dials into the meeting.
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Sub-conf column
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Indicates if a participant is part of a sub-conference of the meeting.
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Meeting View column
|
|
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Indicates which view is currently displayed to each participant.
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Microphone Status
|
|
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Click to adjust or mute the volume of a participant's audio output.
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Loudspeaker Status
|
|
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Indicates whether or not a participant is receiving audio.
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Monitor Status
|
|
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Indicates whether or not a participant is receiving video.
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Camera Status
|
|
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Click to enable or disable the video input of a participant.
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Camera Status
|
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Duo-streaming enabled
|
Click to enable or disable the video inputs of a participant.
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Participant Information column
|
|
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Displays detailed call-related information of a meeting participant.
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Tabular View
|
|
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Only participating terminals are displayed in this view.
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Tree View
|
Format of header link:
Conf: MCU Conference ID@ MCU_Name
|
|
In this view, participants are grouped according to the MCU to which they are connected. For each conference on an MCU, a header is displayed that indicates the group to which participants belong. Click the header to view the conference on the MCU.
|
Statistics Tab
Additional participant-related information is displayed on the Statistics tab. For details, see Table 6-3.
Table 6-3 Main Panel: Statistics tab details
Column Heading
|
Description of Column Contents
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Name
|
Name of each participant.
|
Number
|
Number of each participating terminal.
|
Dial-in Number
|
Dial-in number of each participant.
|
IP Address
|
IP address of each participant.
|
Type
|
User type of each participant.
|
Connect Time
|
The time that each participant connects to the meeting.
|
Video In/Out
|
The codec used for video input video output.
|
Audio In/Out
|
The codec used for audio input and audio output.
|
Data
|
Indicates if there is data sharing.
|
VFU Req. In/Out
|
Video Fast Update Request input and output.
|
Video Out of Order Packets In/Out
|
Indicates if there are Video Out of Order packets.
|
Video Lost Packets In/Out
|
Indicates if there is a lost video packet.
|
Audio Out of Order Packets In/Out
|
Indicates if there are Audio Out of Order packets.
|
Audio Lost Packets In/ ut
|
Indicates if there are Audio Lost packets.
|
Advanced Invitation Tab
The Advanced Invitation tab is only active if you have chair-control. On the Advanced Invitation tab you can invite multiple users and terminals that are already defined in the system.
Layout Panel
The Layout Panel includes layout information and meeting controls.
Table 6-4 Layout Panel details
Element Name
|
Graphic
|
Requirements
|
Description
|
Layout Box
|
|
|
The layout displayed in the layout box is what the participant sees.
|
View tabs
|
|
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Click a tab to display an available view. You can switch between views.
|
Video Output Stream
|
|
|
Click to choose the bandwidth for each view.
|
Auto Switch
|
|
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Click to choose this layout mode that automatically switches participants at regular intervals.
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Active Speaker
|
|
|
Drag and drop the icon into a subframe in the Layout Box, to display the speaker in that subframe.
|
Text Overlay
|
|
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Click to enable the display of the terminal name as a text overlay displayed on a participating terminal.
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No Self-See
|
|
|
Click to allow users to switch between self-see enabled or disabled functions.
|
Layout
|
|
|
Click to enable/ disable dynamic layout. If dynamic layout is disabled, you can select a custom layout for the meeting by clicking Change Layout.
|
Change Layout
|
|
Dynamic layout must be disabled.
|
|
Invite Panel
From the Invite Panel, you can invite a terminal to join the meeting displayed in the panel.
Table 6-5 Invite Panel details
Area
|
Description
|
Participant
|
Displays the number of IP and ISDN participants currently connected to the meeting.
|
Reserved / Max
|
Displays the number of reserved ports for guest IP and ISDN participants.
|
Invite
|
In this area, you can invite an IP /ISDN/Mobile participant to the meeting. You can also invite another meeting to join your meeting and in this way manually cascade the meetings together.
|
Moderating a Meeting
If you have chair-control permission, in In-Meeting Control, you can moderate a meeting with various functions. To take control of a conference, click Take Control.
Connecting/Disconnecting Participants
The Connect/Disconnect button toggles between its two functions. To connect or disconnect a participant, use the relevant procedure:
•If a participant in the Participant List tab is listed as disconnected, click Connect to dial out to the participant's terminal.
•If a participant in the Participant List tab is listed as connected, click Disconnect to disconnect the participant's terminal from the meeting.
•To reconnect all participants to the current meeting, click Reconnect All on the Title bar.
Changing the Meeting View for a Participant
While a meeting is in progress, you can change the meeting view for a single selected participant or for all participants simultaneously.
Procedure
Step 1 On the Participant List tab, select the participant for whom you want to change the view.
Note If you do not select a participant, the view changes for all participants.
Step 2 On the toolbar, click Change view to all participants.
Step 3 In the Change participants view window, from the Change to view list, select a view for the participant.
Step 4 Click OK.
Inviting a Sub-conference
You can divert selected participants in the Participant List of the current conference to attend a new or currently running private audio sub-conference. Sub-conference participants are hidden in the video layout.
Procedure
Step 1 In the Participant List tab, select the participant(s) whom you wish to invite to a sub-conference.
Step 2 Click Sub-conference on the toolbar.
Step 3 In the Select sub-conference window, from the list, select a sub-conference you want to which you want to invite participants.
Step 4 Click OK.
Note A maximum of three sub-conferences can be supported per meeting. The number of supported sub-conferences depends on the meeting-type configuration.
Extending Meeting Duration
You can extend the meeting duration while a meeting is in progress.
Procedure
Step 1 Click Extend Conference Duration on the toolbar.
Step 2 In the Extend window, in the Extend field, enter the number of minutes by which you want to extend the duration of the meeting.
Step 3 Click OK.
Terminating a Meeting
To immediately terminate a meeting at any time, click the Terminate Meeting button.
Defining Video Layout and Display
The Layout Panel allows meeting controllers to spontaneously control and adjust all aspects of meeting video. When first accessed, this area displays the video layout as selected during meeting scheduling. From this view, the meeting controller can do the following:
•In Continuous Presence Mode, you can view which terminals are set for which video frames.
•View a list of scheduled attendees per terminal by placing the mouse over a video frame (frames set to auto-switch will not display names).
•To rearrange the video layout per terminal, drag-and-drop participating terminal names from the Participant List tab in the Main Panel into the desired frame.
•Set voice activated sub-frames.
Defining Video Output Schemes
When enabled, the video output schemes display up to four available video layouts. The system can produce up to four different video layouts per meeting to cater for participants with different video support capabilities, or different viewing purposes.
Multiple meeting views are configured per service with settings that specify video layout, layout switching and participant layout-switching behavior, picture resolution, bandwidth settings, frame rate, and video format.
Multiple meeting views enable the speaker in a lecture to view the participants while the participants view the speaker. In a meeting with varying connection speeds, participants with high video capabilities and participants with low video capabilities can take part at the same time without one affecting the experience of the other.
Procedure
Step 1 In the Video Display area, click Output Scheme Settings.
Step 2 In the Video Scheme Settings window, in the Bandwidth column, enter the bandwidth for each video scheme.
Step 3 Click OK.
Activating and Deactivating Auto-Switching
Auto-switching mode displays all the participants of a large meeting on a rotating basis when Continuous Presence mode is selected in the video layout. Participant images can be replaced at preset intervals either in batches or one by one by way of a queue system.
You can activate or deactivate auto-switching at any time.
Note Auto-switching overrides any existing video display options.
Procedure
Step 1 In the Video Display area, click Auto-switch.
Step 2 In the Auto-switch interval window, in the relevant field, enter an auto-switching interval value, between 10 and 108 000 seconds (30 minutes).
Step 3 Click OK.
Video from participating terminals (randomly selected) appears on all other terminals at the defined interval.
Note To disable auto-switching, click Auto-switch.
Displaying a Participant or Terminal Name
You can display a participant or endpoint (terminal) name in a specific position within the video layout frame.
Note Resource Manager supports text overlay on participant images when there is EMP support and the text overlay option is configured for the meeting type.
To display a participant or terminal name, in the Video Display area, click Display Participant Name in Frame button. Each participant or endpoint is clearly identified by name, in a text overlay on the video image. The image of the active speaker is indicated by a border.
Setting a Voice-Activated Frame
To set a voice-activated frame, in the Video Display area, drag the Active Speaker button into the required position within the video layout frame.
Note This is available only for views for which a sub-frame is configured.
Enabling and Disabling Dynamic Layout
With a dynamic layout, you can switch between a wide range of video layouts for the meeting. With dynamic layout, the video image automatically includes the number of frames equal to the number of participant images (up to a maximum of 16). The layout changes according to the number of participants that join or exit the meeting.
Dynamic layout conserves bandwidth, eliminates the display of empty frames in the video image, and makes optimal use of the video image display. Dynamic layout is especially suited to a meeting that has a high rate of participant traffic joining and exiting the meeting, or to an adaptive meeting type that has a variety of meeting sizes.
Procedure
Step 1 To enable a dynamic layout, in the Video Display area, click Dynamic Layout.
Step 2 To disable the dynamic layout, click Dynamic Layout.
Note When Dynamic Layout is selected, Change Layout is disabled.
Changing Layout
The Resource Manager supports drag-and-drop control in In-Meeting Control to allow the positioning of participant images in the layout during a meeting and in advanced invitations when selecting participants to join predefined meetings.
Procedure
Step 1 In the Video Display area, click Change Layout.
Step 2 In the Select Layout window, select the layout from the options in the Select Layout window, and then drag and drop the option in the selected layout area in the Video Display area.
Inviting Participants
The Advanced Invitation tab enables you to invite multiple participants into a meeting at the same time. Each invite entry box may also contain multiple participant numbers using separators. This greatly extends the number of participants you can invite at the same time. You can also select a lower bandwidth rate with which to connect individual participants.
Advanced settings allow you to drag and drop participant images into preferred positions in the layout of each meeting view supported in the meeting, and to specify the layout which invited participants see when joining a meeting. The following sub-tabs are available on the Advanced Invitation tab
•User—Enables you to simultaneously invite multiple participants to a meeting.
•Terminal—Enables you to simultaneously invite multiple terminals to a meeting.
Inviting Multiple Participants
To invite multiple participants to a meeting, simultaneously, use the following procedure:
Procedure
Step 1 On the Advanced Invitation tab, click User.
Step 2 Select the attendees to invite from the Users: in Groups list. If required you can search for users by entering the full name or part thereof in the search field, and clicking the search icon.
Step 3 Click the right arrow to include these users in the list to be invited.
Step 4 In the Kbps field, select the bit rate to be used when inviting a participant to a meeting. Use the default setting for optimal bit rate performance.
Step 5 If required, click Advanced and then select a layout option from the view list. Your selection presets the position of the invited participant image in the video layout upon the participant's entry into the meeting.
Step 6 Drag the Lock Image icon into the preferred position in the Layout Display Frame displayed on the right side of the Advanced Invitation tab.
Note You can specify a position for the participant image in all layouts currently supported in the meeting.
Step 7 To send the invitation, click Invite.
Inviting Multiple Terminals
To invite multiple terminals to a meeting, simultaneously, use the following procedure:
Procedure
Step 1 On the Advanced Invitation tab, click Terminal.
Step 2 Select the terminals to include in the meeting. If required you can search for terminals by entering the full name or part thereof in the search field, and clicking the search icon.
Step 3 To include the selected terminals in the list of invited terminals, click the right-pointing arrow.
Step 4 In the Kbps field, select the bit rate to be used when inviting a terminal to a meeting.
Note Use the default setting for optimal bit rate performance.
Step 5 If required, click Advanced and then select a layout option from the view list. This presets the position of the invited terminal image in the video layout, upon entry of a participant into the meeting.
Step 6 Drag the Lock Image icon into the preferred position in the Layout Display Frame located on the right side of the Advanced Invitation tab.
Note You can specify a position for the participant image in all layouts currently supported in the meeting.
Step 7 To send the invitation, click Invite.
Using the Participant List Tab
The Participant List tab enables you to view meeting participant details including media connection types and available video layouts for the meeting. You can view the details in an alphabetical list or according to cascaded connections. Users with chair-control have permission to perform the following actions
•Invite participants
•Modify participant media connections
•Manually reposition participant images in a video layout
•Modify meeting view layouts
•Specify the position of a voice-activated image in the meeting view
•Create sub-conferences
•View additional participant details
On the Participant List tab, all participants currently invited to a meeting are listed. The following information about each participant or terminal is included
•Status—Participant status. To sort by status, click the column heading.
–Orange status indicates the participant is connecting.
–Green status indicates that the participant is connected.
–Red—Participant is disconnected. Disconnected participants remain in the Participant List for the duration of the meeting.
To reconnect a disconnected participant, click the red status icon.
–No status indicator indicates that there are no meeting participants.
•Name—Displays the participant name
•Number—Displays the endpoint number of the meeting participant
•Sub-conf.—To divert selected participants in the current meeting to a new meeting or to a private audio meeting that is currently in progress. This option only appears when sub-conferences are in progress during a meeting. For more information, refer to the "Inviting a Sub-conference" section.
•Location in View—Indicates the meeting view being used for a current participant. When a meeting is configured with more than one view, select from the list of available views to modify a view for the selected participant.
•Media Icons—Indicate participant equipment and capacities, such as microphone, loudspeaker, monitor, camera, and data collaboration. The icons are enabled for users with chair-control permission related to the media type status for a selected participant. For more information, see the "Controlling Media Status" section.
Controlling Media Status
If you have chair-control access for controlling the media type status, you can enable or disable the media capabilities of selected users, as described in the following sections.
Muting or Enabling a Selected Microphone
This option is useful in cases when there is unwanted background noise related to a specific participant or terminal. To mute or enable audio for a selected participant, click the Mic. Enabled icon next to the participant name.
Muting or Enabling a Selected Loudspeaker
To mute or enable a specific participant loudspeaker, click the Loudspeaker Enabled icon next to a participant name.
Enabling a Selected Monitor
To enable a selected monitor for use during a meeting, click the Monitor Enabled icon next to a participant name.
Blocking a Selected Camera
You can block or unblock a video stream sent by a meeting participant. For example, if a participant's video connection affects meeting processing and degrades performance, you can block the participant's video connection until endpoint issues are resolved. To enable a participant's use of a camera, click the Camera Enabled icon next to a participant name.
Enabling Data Collaboration
You can enable data collaboration if the participant's terminal supports T.120 data sharing. To enable data collaboration, click the Data Collaboration Enabled icon next to a participant name.
Removing a Participant
You can remove a participant from the Participant List.
Procedure
Step 1 On the Participant List tab, select the participant(s) you want to disconnect and remove from the list.
Step 2 Click Delete Participant on the toolbar.
Step 3 The participant are disconnected from the meeting and removed from the list.
