Table Of Contents
Advanced Settings in Resource Manager
Overview of Advanced Settings
Using Advanced Settings
Using the Default User Settings Tab
Using the Default Meeting Settings Tab
Using the Look and Feel Tab
About the Meeting Attendees Section
About the Meeting Control Section
About the LDAP Settings Tab
Advanced Settings in Resource Manager
This section includes information relevant to Resource Manager Organization Administrators. Topics in this section include:
•
Overview of Advanced Settings
•Using Advanced Settings
Overview of Advanced Settings
In Advanced Settings, an Organization Administrator creates default settings that apply to all users and meetings within an organization unless they are overridden. The Advanced Settings section contains the following tabs:
•Default User Settings
•Default Meeting Settings
•Look and Feel
•LDAP Settings
Using Advanced Settings
In Advanced Settings, you determine which settings are available to the user in the web interface. To access Advanced Settings, choose Admin > Advanced Settings in the sidebar menu.
The following are priorities are used automatically with Advanced Settings
–Changes you make to an individual user profile override default settings
–Settings you make for a meeting during scheduling override settings in a virtual room
–Settings in a virtual room override default meeting settings
Using the Default User Settings Tab
On the Default User Settings tab, the Organization Administrator sets which advanced settings are available to each new user in the organization. Changes are applied when a new user is created or updated via an external directory server. Changes can also be applied to all existing users.
Procedure
Step 1 In the Admin menu, click Advanced Settings.
Step 2 If you want to make a meeting type available to new users, in the Available Meeting Types list, choose a meeting type(s) and then click the right-pointing arrow to move it to the Selected Meeting Types list.
Note It is recommended that you select all available meeting types. Non-Video Conference, Point-to-Point, Continuous Presence and Voice Activated meeting types are default build meeting types in Resource Manager. They do not exist on the MCU.
Step 3 If you want to make a meeting type unavailable to new users, choose the meeting type(s) in the Selected Meeting Types list and then click the left-pointing arrow to move the chosen meeting type(s) to the Available Meeting Types list.
Step 4 If you want all users to have access to the selected meeting types, choose Update Meeting Types for All Users Now. All user profiles are updated to reflect the new default values.
Step 5 If you only want new users to have access to the selected meeting types, do not choose Update Meeting Types for All Users Now. When you save the settings, only default settings in the profiles of new users change.
Step 6 Choose a default time zone for the selected meeting types from the Default Time Zone list.
Step 7 Choose Update All Users Now if you want the default time zone to appear for all users,
Step 8 If you only want the default time zone to appear for new users, do not check Update All Users.
Step 9 In the User Type list, select the user types to which you want the settings to apply. For information about default user types, see the "Resource Manager User Types" section on page 2-1.
Step 10 In the Name Display Format list, select the display format in which you want names to appear.
Step 11 In the Sort by list, select an option for sorting of names.
Step 12 If you want meetings that you create to appear in My Meetings, choose List created meetings in My Meetings.
Step 13 Click Display all meeting records on My Meetings screens to display all meetings (that include you) within the organization, in My Meetings
Step 14 Click OK to save the settings.
Using the Default Meeting Settings Tab
On the Default Meeting Settings tab, the Organization Administrator sets which default values are available to users when scheduling meetings or defining virtual rooms.
Note When a new meeting is created, settings made in the Default Meeting Settings tab also appear in the Meeting Scheduling tab.
Procedure
Step 1 From the Meeting Type list, select a default meeting type for all new meeting templates and new meetings.
Note It is recommended that you select a default meeting type available to all users.
Step 2 In the Duration field, enter the default length of a meeting, in minutes.
Step 3 From the Bill To options, select Host, All Participants or Organizer. If Host and Organizer are the same person, Organizer does not appear in the list. Meeting costs are billed according to the selection.
Note The selection in the Bill To field determines the default setting in Virtual Room and Meeting Scheduling.
Step 4 In the Additional Reservations section, in the IP Participants and the ISDN Participants fields, enter the number of additional reservations to be made by default when a meeting is scheduled.
Step 5 In the Terminate Meeting section, select the parameters by which meeting termination are determined
–At scheduled time—Meeting is terminated according to the time defined in meeting scheduling.
–n minutes after all terminals have left—Meeting is terminated after the specified number of minutes has passed once all terminals have exited the meeting.
–n minutes after the host's terminal has left—Meeting is terminated after the specified number of minutes has passed once the host's terminal has exited the meeting. The host is the party that requests the meeting.
–Auto Extend—Meeting continues until it is manually terminated via the in-meeting control panel or when all terminals have exited the session.
Step 6 If you want to stop dial-in terminals from connecting to a meeting scheduled by default, check Block Dial-in.
Step 7 If you do not want to allow unresolved PSTN/ISDN terminals that are not on the attendees list and not defined in Resource Manager to enter the meeting, uncheck the Admit unresolved PSTN/ISDN calls that is checked by default. Unresolved terminals are not allowed to dial into a meeting in this case but Resource Manager can dial out to any unresolved ISDN/PSTN terminals. If the check box is checked, any ISDN/PSTN terminals can dial into the meeting as long as there available resources.
Step 8 If you want meetings to begin automatically when the host joins the meeting, choose Start only when host joins. Before the host joins, meeting participants can dial into the meeting but are kept in waiting room mode until the host joins.
Step 9 If you do not want the H.323 station name to appear on the video conferencing image display, choose Overwrite Terminal Display Name. The setting is also applied to Meeting Scheduling settings.
Note The Overwrite Terminal Display Name feature is only supported by Cisco MCU 3.6 and later.
Step 10 From the Default Dialing Mode list, select Dial-out or Dialing-in.
Step 11 From the Prioritize list, select the priority by which meetings are scheduled and which is used in meeting templates by default. This is an important factor in creating efficient conferences. The options are
–Local MCU
–Bandwidth
–Delay
Step 12 From the Required list, select the default resources required for the meeting to be confirmed. A meeting is not allowed if these resources are not available at the time of the meeting.
Step 13 From the Default for Invited Users list, select one of the following options for a new participant who is invited to a meeting via Meeting Templates, Meeting Scheduling, the recurring meeting function, or the ad hoc meeting function.
–Control Rights—Grants default control rights.
–No Control Rights—Does not grant default control rights.
Step 14 Click OK to apply the settings.
Using the Look and Feel Tab
You define the appearance of the User windows on the Look and Feel tab.
Procedure
Step 1 In the Meeting Scheduling section, for each field select an option from the field list.
The selections define what options are available for meeting scheduling and where the options are displayed.
Step 2 From the Meeting Schedule button list, you can select either of two different ways to schedule the three types of meetings supported by Resource Manager
–One Button—When the user clicks Meeting Scheduling in the sidebar menu, the Meeting tab appears.
–Sub Menu—When the mouse is over Meeting Scheduling in the sidebar menu, a sub-menu appears that contains three meeting type options: Normal, Recurrence, and ad-hoc.
The following fields determine aspects of the display on the Meeting Scheduling tab:
–Advanced tab—Determines whether or not the Advanced tab is hidden.
–Description Location—Determines where the Description field is displayed.
–Password Location—Determines where the Password and Chair Control Password fields are displayed.
–Bill To Location—Determines where the Bill To field is displayed.
–Reference Code—Determines where the Reference Code field is displayed.
–Meeting ID Location—Determines where the Meeting ID field is displayed.
–Customize Reference Code Field Label—Determines the label used for the Reference Code field.
–Enforce Reference Code Entry—Determines whether or not the reference code is mandatory.
–Field Type—Determines the type of content that can be entered in the Reference Code Entry field.
–Field Length—Determines the length of the value entered in the Reference Code Field.
–Enforce Full Length—Determines whether or note the full Reference Code field length is used.
–Display Bill To—Determines who is listed in the Bill To list.
–Meeting Attendees section, for each field select an option from the field list.
About the Meeting Attendees Section
In the Meeting Attendees section, choose an option from the list in each field. The selections define which options are available to meeting attendees and where the options are displayed.
From the Invite Attendees list, you can choose either of the following options:
–From All Terminals > All Rooms—If you select this option, the following occurs:
•On the Invite tab, available terminals are displayed by default during scheduling
•On the Invite tab, for non-video conferences, available meeting rooms are displayed by default (rather than users)
•On the In Meeting Control window, regular meetings are displayed.
–Organization Groups—Users are displayed by default rather than terminals or rooms.
You can also set options in the following fields:
•Layout in the Invite tab—Determines whether or not the layout panel should be displayed in Meeting Scheduling > Invite.
•Attendee Settings tab—Determines whether or not the Attendees Settings tab is hidden in the Meeting Scheduling section.
•Attendee Terminal Settings—Determines whether or not a meeting organizer can change the default association between an attending user and his/her default terminal when scheduling a meeting.
•PSTN/ISDN column—Determines whether the PSTN/ISDN column is displayed on the Attendees Settings tab in the Meeting Scheduling section.
•Dial-in column—Determines whether or not the Dial-in column is displayed in Meeting Scheduling > Attendees Settings.
•Display—Determines whether the Email Address column or the Meeting Room column is displayed in Meeting Scheduling > Attendees Settings.
•Initial Controller—Determines whether or not the Initial Controller field appears on the Meeting Scheduling > Attendees Settings.
•Attendees Availability tab—Determines whether or not the Attendees Availability tab is hidden in the Meeting Scheduling section.
About the Meeting Control Section
In the In Meeting Control section, for each field select Visible or Hidden from the list to display or hide options in the related user window. The following fields are included in the In Meeting Control section:
–Statistics tab—Displays or hides the Statistics tab.
–Extend Meeting—Displays or hides the Meeting Extension button.
–Terminal Invitation—Displays or hides the Terminal Invitation button.
–Advanced Invitation tab—Displays or hides the Advanced Invitation tab.
–Terminate Meeting—Displays or hides the Termination button.
–Hide Meeting Room—Determines whether or not the Meeting Room tab is hidden in the Resource Management section.
–Hide Meeting Notification E-mail for meeting rooms and terminals—Determines whether or not email and time zone fields for meeting rooms and terminals are enabled. If meeting rooms and terminals are enabled, they can directly receive notification e-mails.
–Show My Profile—Determines whether or not the My Profile section is displayed.
–Enable Personal Address Book—Determines whether or not the Address Book section is displayed.
–Play a sound upon scheduling failure—If chosen, there is a warning sound in the event of a meeting scheduling failure.
–Use Full Screen Display—Determines whether or not the Resource Manager user-interface is displayed full-screen after login.
Click OK to apply settings.
About the LDAP Settings Tab
You can configure the LDAP server settings for Resource Manager to synchronize with an LDAP server. For details, refer to the "Configuring an LDAP Server" section on page 8-4.
