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Cisco ScanCenter Administrator Guide, Release 5.2

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Book Title

Cisco ScanCenter Administrator Guide, Release 5.2

Chapter Title

Scheduled Reports

Results

Updated:
February 16, 2021

Chapter: Scheduled Reports

Scheduled Reports

Scheduling reports enables you send reports via email to specific recipients. Before scheduling a report, you must have created at least one email group with at least one recipient. There is a maximum limit to the number of reports that you can schedule, typically 75. Each report in a composite report counts as an individual report when determining if the maximum number of reports has been reached.


Caution
Users who have filters applied to their results, or attributes hidden, are not permitted to schedule reports. However, scheduled reports do not enforce user-level restrictions, and any user receiving a scheduled report will see the full report.

Email Groups

Email groups enable you to send scheduled reports to groups of recipients.

Creating an Email Group

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports menu, click Recipients.

Step 3

Enter a group name in the Groups box.

Step 4

Click Create new group.

Removing an Email Group

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports menu, click Recipients.

Step 3

Click the Delete group icon next to the group to remove.

Caution 
You will not be asked to confirm your action. Removed groups cannot be recovered.

Email Recipients

Scheduled reports are sent to groups of email recipients. If you want to send a report to a single recipient, you must create a group with only one recipient.

Creating an Email Recipient

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports menu, click Recipients.

Step 3

Click the group to add recipients to.
Step 4

Enter the first part of the email address in the Recipients for box.

Step 5

In the @ list, click the last part of the email address. Only valid email domains for your organization are included in this list.

Step 6

Click Add recipient.

Removing an Email Recipient

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports menu, click Recipients.

Step 3

Click the group containing the recipients to remove.
Step 4

Click the Remove a recipient icon next to the email recipient to remove.

Caution 
You will not be asked to confirm your action. Removed recipients cannot be recovered.

Creating a Scheduled Report

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports drop-down menu, click Scheduled Reports.

Step 3

Click the Create Scheduled Report tab.

Step 4

In the Create Scheduled Report area, enter a name for the scheduled report in the Scheduled Report Name field.

Step 5

In the Delivery Schedule area, click one of the following to set when the report will run:

  • Daily—Every day
  • Weekly—Every week on the day specified
  • Monthly—Every month on the first day of the month
  • Four weekly—Every four weeks on the day specified
Reports contain data for the period up to midnight on the day before the report is run:
  • Daily contains the previous 24 hours.
  • Weekly contains the previous seven days.
  • Monthly contains the previous month.
  • Four weekly contains the previous 28 days.
Step 6

If you chose weekly or four-weekly reports, you must choose a day on which they will run. In the Scheduled Day drop-down list, choose a day.

Step 7

Select a Time Zone. This determines the hour at which the day begins for reporting purposes.

Step 8

In the To (recipient group) drop-down list, choose a group.

Step 9

In the Email Content area, enter the Subject for the generated e-mail, for example, Monthly bandwidth report.

Step 10

Enter the Message for the email, for example, Report attached.

Step 11

In the Report drop-down list, choose a pre-defined, stored, or composite report.

Step 12

Click PDF to send the report as a PDF file. Alternatively, click CSV to send the report as a CSV file.

Step 13

In the Security area, enter a password in the Enter Password and Confirm Password fields to set the password for the generated PDF or CSV file.

Step 14

Click Save Changes to store the scheduled report.

What to do next


Note

CSV files are sent as ZIP files with AES encryption. A program that supports this type of ZIP file is required to open these files.


Note

Detailed reports cannot be scheduled. This includes pre-defined reports that are detailed reports. If you must schedule detailed reports, consider using the Log Extraction feature, which allows detailed processing by third-party tools of all web transactions. See Log Extraction.

Editing a Scheduled Report

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports menu, click Scheduled Reports.

Step 3

Click the Manage scheduled reports tab.

Step 4

Click the Edit icon next to the composite report to edit.

Step 5

When you have finished editing the report, click Save changes to apply your changes.

Removing a Scheduled Report

Procedure

Step 1

Click the Reports tab to display the Reports menu.

Step 2

On the Reports menu, click Scheduled Reports.

Step 3

Click the Manage scheduled reports tab.

Step 4

Click the Delete icon next to the scheduled report to remove. You will be asked to confirm that you want to remove the scheduled report.

Note 
Removing a scheduled report does not remove the original report or email group.

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