In the drive to the Next Cisco, operational simplification requires new policies and processes to build a globally consistent model for focus, speed of change and efficiency. These new policies and processes will enable the New Cisco to better manage expenses and focus our business investments across the 5 company priorities. In support of this effort toward operational simplification, Global Procurement Services is implementing a new Indirect Procurement Policy (Indirect - AKA non-manufacturing related buying) that will be effective November 1, 2011. This new Policy puts forward new procedures and processes on the indirect buying process that will drive increased buying leverage and cost optimization for Cisco.
Cisco will be implementing a Q2FY11 contingent workforce holiday shutdown in response to the continued challenging economic environment and to align with the Cisco PTO/Shutdown schedule. During the holiday shutdown, Cisco will not pay the suppliers in US, Canada and India (due to contractual obligations MaFoi and Adecco are exempt in India) unless the work is pre-approved as business-critical and an exemption is approved. The Holiday Shutdown will encompass six (6) days, December 26th -30th, 2011 and January 2, 2012. The supplier will decide and communicate how they will implement directly with their contingent resources.
IPP will be effective on November 1, 2011 and all who make indirect purchases must be in compliance with the Indirect Procurement Policy.
The Policy impacts all Cisco employees who purchase indirect goods and services.
Get information about the Policy, the new guidelines for compliance, buying channels, and consequences on the GPS website.
To leverage all spend, invoices for indirect purchases must have a valid GPS-issued, Cisco-approved PO in order to be paid
You must use the new and right SOW template for acquisition of Outside Services. There is a different template for each of the following – Managed Services, Professional Services, Managed Projects.
Compliance is required for all Cisco policies. Deviations from, or non-compliance with this Policy may result in appropriate disciplinary actions.
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All purchases Cisco makes that are not directly related to the manufacture of Cisco’s products.
P
P-card:
Amex card used for low dollar transactions XX—define
PO:
A purchase order (PO) is a commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer. Sending a purchase order to a supplier constitutes a legal offer to buy products or services. Acceptance of a purchase order by a seller usually forms a one-off contract between the buyer and seller, so no contract exists until the purchase order is accepted.
PR:
Purchase Requisition or Purchase Request is a precise document generated by an internal organization or external to notify the purchasing department of items it needs to order, their quantity, and the time frame that will be given in the future.
Preferred Supplier:
Cisco approved suppliers and pricing
S
Spend:
The dollar amount of the goods or services in question
Statement of work:
(SOW) is a formal document that captures and defines the work activities, deliverables and timeline a vendor will execute against in performance of specified work for a client. Detailed requirements and pricing are usually included in the Statement Of Work, along with standard regulatory and governance terms and conditions.
T
T&E Card:
Amex card used for all travel & entertainment expenses
