Configuration and Maintenance Guide for Cisco Unified MeetingPlace Express Release 1.2
Getting Started in the Cisco Unified MeetingPlace Express Administration Center
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Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Table Of Contents

Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Prerequisite for Accessing the Administration Center

Logging In For the First Time

Changing the Passwords for the Admin Profile

Setting Up Your System for Scheduled and Reservationless Meetings—Cisco Unified MeetingPlace Express

Testing Your System Setup for Scheduled and Reservationless Meetings

Setting Up Your System for Ad Hoc Conferencing—
Cisco Unified MeetingPlace Express VT

Finding the Latest Updates to This Documentation


Getting Started in the Cisco Unified MeetingPlace Express Administration Center


Revised: October 18, 2006, OL-11374-01

Topics in this section include:

Prerequisite for Accessing the Administration Center

Logging In For the First Time

Changing the Passwords for the Admin Profile

Setting Up Your System for Scheduled and Reservationless Meetings—Cisco Unified MeetingPlace Express

Setting Up Your System for Ad Hoc Conferencing— Cisco Unified MeetingPlace Express VT

Finding the Latest Updates to This Documentation

The content in this chapter applies to both of the following products:

Cisco Unified MeetingPlace Express for scheduled and reservationless voice and web conferencing

Cisco Unified MeetingPlace Express VT for ad hoc voice, video, and web conferencing

Prerequisite for Accessing the Administration Center

To access the Cisco Unified MeetingPlace Express Administration Center, you must have a Cisco Unified MeetingPlace Express user profile where the Type of user is set to System Mgr or Attendant.


Note If you log in to the system as an attendant, then only a subset of the Administration Center pages are available to you. See the "About Attendants" section on page 8-9.


Related Topics

Logging In For the First Time

Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Logging In For the First Time

This topic describes how to log in to the Cisco Unified MeetingPlace Express Administration Center for the first time. As the system administrator, you log in to a new, default system using the preconfigured Admin profile.

Procedure


Step 1 Point your web browser to the URL for your Cisco Unified MeetingPlace Express server.

Step 2 Click Log In.

Step 3 Enter the username admin.

Step 4 Enter the password cisco. Note that the password field is case-sensitive.

Step 5 Click the Log In button.

Step 6 Click Administration.

Step 7 To prevent unauthorized access to the Administration Center, proceed to the "Changing the Passwords for the Admin Profile" section.


Related Topics

Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Changing the Passwords for the Admin Profile

This topic describes how to change the passwords for the preconfigured Admin profile. We recommend that you perform this task to prevent unauthorized access to your system.

The default passwords for the Admin profile are as follows:

User passwordcisco—Used to log in from a workstation.

Profile Password24726—Used to authenticate from a touch-tone phone.

Before You Begin

If you do not know how to log in, then see the "Logging In For the First Time" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page:

a. Click User Configuration.

b. Click User Profile Management.

Step 4 Enter admin in the search field.

Step 5 Click the Search button.

Step 6 Click Edit in the same row as the Admin profile.

Step 7 Configure the following fields:

User password

User Password Confirm

Profile Password

Profile Password Confirm

Step 8 Click Save.


Related Topics

Logging In For the First Time

About the Admin Profile, page 8-21

About Password Recovery Options for the Admin Profile, page 16-8

Information About User Profiles, page 8-3

About This Page: Add User Profile, page C-16

Configuring User Password Requirements

Configuring Security Features for Cisco Unified MeetingPlace Express

Setting Up Your System for Scheduled and Reservationless Meetings—Cisco Unified MeetingPlace Express

This topic lists the high-level tasks that are required to set up a basic configuration for scheduled and reservationless meetings. This topic applies in the following cases:

You have a Cisco Unified MeetingPlace Express system.

You have a Cisco Unified MeetingPlace Express VT system but want to experiment with the scheduled and reservationless meeting features. Note that license and port restrictions apply.


Note If you instead want to set up your system for ad hoc conferencing, see the "Setting Up Your System for Ad Hoc Conferencing— Cisco Unified MeetingPlace Express VT" section.


Before You Begin

Install and test Cisco Unified MeetingPlace Express. Instructions are provided in the Installation and Upgrade Guide for Cisco Unified MeetingPlace Express.

If you are not sure what scheduled and reservationless meetings are, see the following sections:

Information About Reservationless Meetings

Information About Scheduled Meetings

Procedure

 
High-Level Task
Where to Find Instructions

Step 1 

Log in to the Administration Center.

Logging In For the First Time

Step 2 

Change the default passwords for the Admin profile.

Changing the Passwords for the Admin Profile

Step 3 

Install the systemsoftware license and other purchased licenses.

How To Install and Manage Licenses, page 3-5

Step 4 

Configure the floater ports and overbook ports.

Recommended Port Configurations for Scheduled and Reservationless Meetings

Configuring System-Wide Parameters for Scheduled and Reservationless Meetings

Step 5 

(Optional) Configure the following fields in the System user group:

Can call out of meetings—Select Yes to enable Cisco Unified MeetingPlace Express to dial out to users.

Publish meeting—Default is No. Select Yes if you want meetings to appear by default on the Find Meeting end-user page. Meeting schedulers may choose whether or not to publish each meeting.

Modifying User Groups, page 8-27

Step 6 

Add user profiles.

or

At minimum, manually add a test user profile with a valid E-mail address whose messages you can access.

About the Methods of Adding User Profiles, page 8-4

or

Adding User Profiles Manually, page 8-28

Step 7 

Connect to an external SMTP server for e-mail notifications.

Configuring SMTP Servers

Step 8 

(Optional) Specify whether or not to allow guest users to dial out from Cisco Unified MeetingPlace Express.

Restricting Dial-Out Privileges for Guest Users

Step 9 

Configure the access phone numbers that users can call to attend meetings.

Configuring Meeting Phone Numbers and Notification Labels

Step 10 

Integrate Cisco Unified MeetingPlace Express with a call-control device.

Configuring Call-Control Integration for Cisco Unified MeetingPlace Express

Step 11 

(Optional) If you use Cisco Unified CallManager, then you can set up user authentication by an external directory.

About User Authentication By an External Directory

Step 12 

Verify this basic configuration.

Testing Your System Setup for Scheduled and Reservationless Meetings

Related Topics

Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express

Testing Your System Setup for Scheduled and Reservationless Meetings

This topic describes how to verify a basic system configuration for scheduled and reservationless meetings. For detailed instructions for any of these steps, see the User Guide for Cisco Unified MeetingPlace Express.

Before You Begin

Complete the steps in the "Setting Up Your System for Scheduled and Reservationless Meetings—Cisco Unified MeetingPlace Express" section.

Procedure


Step 1 Log in using one of the following options:

a. Enter the username and password from a user profile that you created through the Administration Center.

b. If you enabled user authentication by an external directory, then verify that you can log in with a username and password from that external directory.


Note To test that e-mail notifications work, the user profile must include a valid e-mail address whose messages you can access.


Step 2 Complete one of the following steps:

a. Click Start Reservationless, and initiate a reservationless meeting.

b. Click Schedule, and schedule a test meeting using these parameters:

Time—5 minutes in the future

Duration—30 minutes

Number of participants—2

Step 3 (For scheduled meetings only) Verify that the user receives an e-mail notification about the test meeting.

Step 4 Verify that you can join and record the voice meeting:

a. Call one of the access phone numbers.

b. Enter the test meeting ID, and join the meeting.

c. Press #61 to start recording the meeting.

d. (Optional) From other phones, call into the same test meeting.

Step 5 Verify the dial-out feature and that you can join the web meeting from the web interface:

a. From a web browser, go to the URL for your Cisco Unified MeetingPlace Express server.

b. Click Attend.

c. Enter the meeting ID of the test meeting and click Go.

d. Check these check boxes:

Call me at—Enter your phone number using the same format that you would use to dial the phone number from an office phone.

Enter web meeting room

e. Click Join Meeting.

f. Verify that the following occur:

The system calls you and connects you to the voice meeting.

The web meeting room appears.

Step 6 Close the web browser and hang up all phones.

Step 7 Wait 15 minutes.

Step 8 Verify that you can access the meeting recording:

a. From a web browser, go to the URL for your Cisco Unified MeetingPlace Express server.

b. Use the Find page to search for the test meeting.

c. Click the link to the meeting recording, and listen to the meeting.


Troubleshooting Tips

If the web meeting room fails to appear, then make sure that you disable pop-up blockers on your computer or web browser.

If you do not receive a call:

A pop-up message may appear with information about why the dialed-out call failed.

Make sure that the phone line is not in use when the system tries to call you.

Make sure that the phone number you enter uses the same format that you would use to dial the phone number from an office phone. For example, if you only need to dial the last 4 digits to reach other office phones, then enter only 4 digits for an office phone. Similarly, if you enter your personal cell phone number, then you might need to include a 9 and the complete telephone number with area code.

For additional troubleshooting help, see the following:

"Troubleshooting and Getting Help" chapter of the User Guide for Cisco Unified MeetingPlace Express.

Troubleshooting Cisco Unified MeetingPlace Express, page 16-1

Troubleshooting Guide for Cisco Unified MeetingPlace Express

Related Topics

Setting Up Your System for Scheduled and Reservationless Meetings—Cisco Unified MeetingPlace Express

Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Setting Up Your System for Ad Hoc Conferencing—
Cisco Unified MeetingPlace Express VT

This topic describes the high-level tasks that are required to set up your system for ad hoc conferencing. This topic applies in the following cases:

You have a Cisco Unified MeetingPlace Express VT system.

You have a Cisco Unified MeetingPlace Express system but want to experiment with the ad hoc voice, video, and web conferencing features. Note that license and port restrictions apply.


Note If you instead want to set up your system for scheduled and reservationless meetings, see the "Setting Up Your System for Scheduled and Reservationless Meetings—Cisco Unified MeetingPlace Express" section.


Before You Begin

If you want to use your system primarily for ad hoc conferencing, then purchase the Cisco Unified MeetingPlace Express VT product offering

Install Cisco Unified MeetingPlace Express application and test the installation. Instructions are provided in the Installation and Upgrade Guide for Cisco Unified MeetingPlace Express.

If you are not sure what ad hoc conferencing is, see the "Information About Ad Hoc Conferencing" section on page 6-2.

Procedure

 
High-Level Task
Where to Find Instructions

Step 1 

Log in to the Administration Center.

Logging In For the First Time

Step 2 

Change the default passwords for the Admin profile.

Changing the Passwords for the Admin Profile

Step 3 

Install the adhocsystemsoftware license and other purchased licenses. (Required to support more than six ad hoc conferencing ports)

How To Install and Manage Licenses, page 3-5

Step 4 

Configure Cisco Unified CallManager as the call-control device for Cisco Unified MeetingPlace Express.

Information About Integration With Cisco Unified CallManager

Step 5 

Configure Cisco Unified MeetingPlace Express for ad hoc conferencing.

Configuring Cisco Unified MeetingPlace Express for Ad Hoc Conferencing, page 6-7

Step 6 

Configure Cisco Unified CallManager to add Cisco Unified MeetingPlace Express as a Cisco video conference bridge.

Configuring Cisco Unified CallManager to Use Cisco Unified MeetingPlace Express as a Conference Bridge, page 6-8

Step 7 

(Optional) Integrate Cisco Unified MeetingPlace Express with Cisco Unified Personal Communicator.

How to Integrate With Cisco Unified Personal Communicator, page A-4

Step 8 

(Optional) Test that one or more of the following types of ad hoc conferences works with your system setup:

Cisco Unified Personal Communicator voice, video, and web conversations

Cisco Unified CallManager ad hoc conferences

Cisco Unified CallManager meet-me conferences

Remember that ad hoc conferences are not initiated from a Cisco Unified MeetingPlace Express end-user interface, but rather through other products.

See the documentation for the relevant endpoint products and versions, for example:

Cisco Unified Personal Communicator documentation

Cisco Unified IP Phone documentation

Cisco IP Communicator documentation

Cisco Unified Video Advantage documentation

Troubleshooting Tips

For troubleshooting information, see the Troubleshooting Guide for Cisco Unified MeetingPlace Express.

For help using the voice and video endpoints, refer to the documentation for your specific products, as listed in Step 8.

Related Topics

Getting Started in the Cisco Unified MeetingPlace Express Administration Center

Information About Ad Hoc Conferencing, page 6-2

Finding the Latest Updates to This Documentation

The content in this guide is published both on Cisco.com and as online help for the Cisco Unified MeetingPlace Express Administration Center.

To see the latest PDF and HTML versions of this document, go to http://www.cisco.com/en/US/products/ps6533/prod_maintenance_guides_list.html.

This document is called the Configuration and Maintenance Guide for Cisco Unified MeetingPlace Express Release 1.2.

Additional information or corrections to this document may be included in the "Documentation Updates" section of the Cisco Unified MeetingPlace Express release notes at http://www.cisco.com/en/US/products/ps6533/prod_release_notes_list.html.

For a complete list of documents for this product, see the Documentation Guide for Cisco Unified MeetingPlace Express at http://www.cisco.com/en/US/products/ps6533/products_documentation_roadmaps_list.html.

Related Topics

Getting Started in the Cisco Unified MeetingPlace Express Administration Center