User Guide for Cisco Unified MeetingPlace Release 8.6 (MeetingPlace Scheduling)
Extending or Ending a Meeting
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Extending or Ending a Meeting

Extending or Ending a Meeting

When Meetings are Extended

Meetings are automatically extended if the following conditions are all true:

  • The system administrator has configured the system meeting parameters to allow automatic meeting extensions.
  • Two or more participants remain in either the voice, video or web meeting.

    Note


    If a participant is already on the phone and starts a reservationless or immediate meeting on the web, the web portion of the meeting can be extended for up to 24 hours as long as no one subsequently joins by phone or video. This is because the system assumes that the web portion of the meeting is connected to an audio or video portion that it cannot monitor.


  • Meeting resources are available to continue the meeting.

The maximum extension for all meetings is 24 hours.

You can set the system to announce when a meeting is going to be extended.

When Meetings Automatically End

Meetings end automatically when they meet certain conditions. Otherwise, an authorized person must end them. If a meeting is about to end automatically, participants will hear a warning message a few minutes before the meeting ends.

Meetings end according to the conditions that are described in the following table:

Meeting Type

When It Ends According to the Allotted Time

When It Ends Immediately

Immediate meetings

At least one person remains in the meeting from any access point (web, audio, or video).

or

24 hours.

An authorized person performs an action to end the meeting.

or

The last participant on the telephone hangs up. The audio, video, and web portions of the meeting all end regardless of the number of participants that remain in the web meeting room.

Scheduled meetings

At least one person remains in the meeting from any access point (web, audio, or video).

or

Another meeting with the same meeting ID is scheduled to start immediately after the current meeting is scheduled to end.

An authorized person performs an action to end the meeting.

If you have privileges to end a meeting, you can end the meeting at any time. This is especially useful if your account is billed by the minute and you want to stop accumulating charges as soon as your meeting ends. Also, ending a meeting as soon as you no longer need it makes meeting resources available to other people in your organization who may need them.


Note


Meeting hosts can choose to extend the voice meeting while ending the web meeting if a system administrator has configured the system to permit this action.


Ending a Meeting From the Meeting Details Web Page

Before You Begin

You must be the owner or scheduler of this meeting. If you are not the owner or scheduler, you must be a delegate of the meeting owner, a system administrator, or attendant.


Note


An authorized user can end a meeting without joining it.


Procedure
    Step 1  
    Step 2   Select Find Meeting.
    Step 3   Select the ID of the meeting that you want to end.
    Step 4   Select End Meeting.

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