User Guide for Cisco Unified MeetingPlace Release 8.5 (MeetingPlace Scheduling)
Welcome to Cisco Unified MeetingPlace
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Welcome to Cisco Unified MeetingPlace

Welcome to Cisco Unified MeetingPlace

This guide describes how to schedule and attend meetings from the Cisco Unified MeetingPlace web scheduling interface. It also describes how to access meeting recordings, and modify your profile account settings and meeting preferences.

For information about how to schedule and attend meetings from the Cisco WebEx end-user interface, or how to use the features and functions in the web meeting room:

For information about how to use the Cisco Unified MeetingPlace in-session phone features, see the Quick Start Guide: Attend and Schedule Meetings from Your Phone at: http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.

About Your Profile Account

Your Cisco Unified MeetingPlace profile account contains all of your contact and access information, such as your username and passwords, contact information, and privileges. As a profiled user who has signed in, you can access all features unless your system administrator has set your profile with restrictions.

You may be able to change specific information in your account, such as email addresses or phone numbers. If you want to change privileges in your profile, contact your system administrator.

Features Restricted to Profiled Users

You can only use the following features if you are a profiled user who is signed in to Cisco Unified MeetingPlace.

  • Schedule or start a meeting.
  • Find a meeting that is not published by knowing the meeting ID.
  • End a meeting from the phone interface.
  • Change your profile settings.

If you do not sign in, you can only access features that are available to guest users even if you have a Cisco Unified MeetingPlace profile.

Usernames and Passwords

All Cisco Unified MeetingPlace profiled users have two usernames and passwords. One set provides access from the web, the other provides access from the phone.


Note


The system will prompt you to change your password the first time you sign in from either the web or phone interface if it has been configured this way by your system administrator.


When Signing In Through...

Use This ID and Password:

Cisco Unified MeetingPlace web scheduling interface

Username and associated password

Touch-tone phone or

Cisco Unified MeetingPlace PhoneView on your Cisco Unified IP Phone

Phone profile number and associated PIN

Related Concepts

Finding Your Profile Information

Procedure
    Step 1   Sign in to the Cisco Unified MeetingPlace web scheduling interface.
    Step 2   Select Account.

    Sign in Methods

    There are three ways to sign in to Cisco Unified MeetingPlace as a profiled user:

    • Select the Meeting ID link in your emailed meeting notification to go to the Cisco Unified MeetingPlace web scheduling interface.
    • Dial the phone number of your Cisco Unified MeetingPlace server and follow the prompts.

      Note


      If your profile is configured to automatically connect you to your meeting, the system will sign you in as soon as you call the server.


    • Open a web browser and enter the URL of the web scheduling interface.

      Note


      The system will prompt you to change your password the first time you sign in from either the web or phone interface if it has been configured this way by your system administrator.


    Signing In as a Profiled User

    Before You Begin

    Know your Cisco Unified MeetingPlace username and password. The password is case-sensitive.


    Note


    If you sign out of the web while you are in a meeting, the system will remove you from all portions of the meeting.
    Procedure
      Step 1   Open a web browser and enter the URL of the Cisco Unified MeetingPlace web scheduling interface.
      Step 2   (Optional)Select a language from the Select a Language drop-down box.

      If mulitple locales are installed on your site, you can select another language.

      The interface is then presented in the language you selected.

      Step 3   Select Sign In.
      Step 4   Enter your username and password.
      Step 5   (Optional)Select Remember Me to sign in automatically each time.

      For better security, do not use this feature.

      Step 6   Select Sign In Now.

      Troubleshooting Tips

      • If you try to sign in multiple times but cannot, you may have exceeded the maximum number of unsuccessful sign-in attempts. Contact your system administrator to unlock your profile.
      • If you cannot remember your password, contact your system administrator.

      Related Concepts

      Signing In as a Guest User

      Guest users do not have profiles on the Cisco Unified MeetingPlace system. As a guest user, you can attend specific meetings or browse through a list of public meetings after you have registered. However, you cannot schedule meetings.

      Procedure
        Step 1   Open a web browser and enter the URL of the Cisco Unified MeetingPlace web scheduling interface.
        Step 2   Click Attend Meeting.
        Step 3   Enter your name as a guest user on the Sign In page.
        Step 4   (Optional)If you know the ID of the meeting that you are attending, enter it in the field provided.
        Step 5   Click Find Meeting.

        About Web Meetings Launched from Cisco Unified Personal Communicator

        Cisco Unified Personal Communicator users can launch ad-hoc web meetings from their Cisco Unified Personal Communicator clients to share and collaborate on a whiteboard, desktop, application, or document. These ad-hoc meetings do not include Cisco Unified MeetingPlace audio. Users can not dial in to the meeting or dial out to a phone from the meeting room.

        An ad-hoc web meeting launched from Cisco Unified Personal Communicator has the following additional characteristics:

        • The meeting is assigned a random meeting ID; it does not use the reservationless ID of the user who launches the meeting.
        • The meeting is not publicly listed; users can not locate the meeting by using the Find Meetings feature or by entering the meeting ID on the Cisco Unified MeetingPlace web scheduling interface. Users are also unable to join the meeting by using Cisco Unified MeetingPlace PhoneView.
        • The meeting is not password protected.
        • No email notification is generated for the meeting.

        For information about accessing the web meeting room from within a Cisco Unified Personal Communicator voice or video meeting, see the online help for the Cisco Unified Personal Communicator system.