User Guide for Cisco Unified MeetingPlace for IBM Lotus Notes Release 8.5 (MeetingPlace Scheduling)
Reference
Downloads: This chapterpdf (PDF - 354.0KB) The complete bookPDF (PDF - 694.0KB) | Feedback

Reference

Reference

Scheduling Parameters

Field Description
Cisco Unified MeetingPlace server

The Cisco Unified MeetingPlace server that you want to use for this meeting.

Typically, this field is automatically populated with information that is defined on the MeetingPlace tab in More > Preferences from the calendar view.

This field appears only if you have defined more than one Cisco Unified MeetingPlace server.

To add a server to this list, contact your system administrator. Note that if you change servers, you must re-enter your Cisco Unified MeetingPlace login information.

Meeting ID

An alphanumeric entry that identifies this meeting in the system.

If an ID is not specified, Cisco Unified MeetingPlace automatically assigns one.

We recommend that you always define your own meeting ID as system-generated IDs may conflict with restricted meeting ID patterns configured by your system administrator.

Allow internet access

Select Yes to allow attendees to access a publicly-listed meeting from an external website.

Billing code

The billing code for this meeting. This code is used for department or project bill back.

Advanced Scheduling Options

Field Description
Publicly listed meeting

Select this option to display this meeting in the search results.

Entry announcement
Specify how you want the system to announce users when they enter your meeting.
  • Silent—The system makes no announcement.

  • Beep only—The system beeps when a user enters the meeting.

  • Beep and Name—The system beeps and plays the recorded user name when a user enters the meeting.

Tip   

Select Silent to minimize frequent interruptions in large meetings.

Departure announcement
Specify how you want the system to announce users when they leave your meeting.
  • Silent—The system makes no announcement.

  • Beep only—The system beeps when a user leaves the meeting.

  • Beep and Name—The system beeps and plays the recorded user name when a user leaves the meeting.

Tip   

Select Silent to minimize frequent interruptions in large meetings.

Meeting password

If you are scheduling a meeting that requires increased security, enter a meeting password. All attendees must enter this password before they can enter the meeting.

Screened entry
Select this option if you want to screen who enters your meeting:
  • Yes—Announces the name of the user who wants to enter the meeting. You must manually allow the person to enter the meeting.

  • No—Does not allow you the option of screening users when they enter.

Who can attend meeting Specify who can attend this meeting.
Who can access meeting notes Specify who can access meeting recordings.

Supported Recurrence Patterns

Cisco Unified MeetingPlace supports the following recurrence patterns when scheduling meetings through IBM Lotus Notes. For each of these recurrence patterns, you must set the repeat interval to one. The exception is for weekly meetings, which you can also set to two in order to create biweekly meetings.

Recurrence Pattern Description Options
Daily

This meeting takes place every day at the same time.

Cisco Unified MeetingPlace supports up to 200 occurrences of this type of meeting at any given time.

For When the Meeting repeats, select Daily and Every day.

For Specify Exceptions, select Don’t Move. Cisco Unified MeetingPlace for IBM Lotus Notes does not support moving individual meetings in a recurring chain.

Weekly

This meeting takes place once a week on the same day and time, for example, every Monday at 10 a.m.

Cisco Unified MeetingPlace supports up to 100 occurrences of this type of meeting at any given time.

For When the Meeting repeats, select Weekly and then select the day of the week.

Biweekly

This meeting takes place biweekly on the same day and time, for example, every other Monday at 10 a.m.

Cisco Unified MeetingPlace supports up to 50 occurrences of this type of meeting at any given time.

For When the Meeting repeats, select Weekly and Every other.

Monthly by date

This meeting takes place once a month on the same date, for example, the 15th of every month.

Cisco Unified MeetingPlace supports up to 23 occurrences of this type of meeting at any given time.

For When the Meeting repeats, select Monthly by Date.

For Specify Exceptions, select Don’t Move. Cisco Unified MeetingPlace for IBM Lotus Notes does not support moving individual meetings in a recurring chain.

Monthly by day

This meeting takes place once a month on the same day, for example, the last Monday of every month.

Cisco Unified MeetingPlace supports up to 23 occurrences of this type of meeting at any given time.

For When the Meeting repeats, select Monthly by Day.

Unsupported Recurrence Patterns

Cisco Unified MeetingPlace does not support the following recurrence patterns when scheduling meetings through IBM Lotus Notes:


  • Scheduling daily meetings to be held every other day (setting the repeat interval to two).

  • Scheduling weekly meetings to be held every third week (setting the repeat interval to three).

  • Using different units for the repeat unit and the repeat type. For example, you can set a daily meeting to repeat for five days, but you cannot set a daily meeting to repeat for five weeks.

  • Setting the start day of the meeting on a day that is not consistent with the recurrence pattern. For example, you cannot start a meeting on a Tuesday for a weekly meeting that occurs ever Wednesday.

  • Making more than one selection for the meeting to recur. For example, you can set a weekly meeting to occur every Tuesday, but you cannot set a weekly meeting to occur every Tuesday and every Wednesday.

  • Moving a meeting if it falls on a weekend.

  • Using the Count from the end of the month option for monthly meetings. For example, you cannot schedule a recurring meeting to occur every month on the fourth day from the end of the month.