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Quick Start Guide: Attending and Scheduling a Cisco Unified MeetingPlace Meeting from IBM Lotus Notes

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Attending and Scheduling Cisco Unified MeetingPlace Meetings from IBM Lotus Notes

Table Of Contents

Attending and Scheduling Cisco Unified MeetingPlace Meetings from IBM Lotus Notes

Attending a Meeting from Your IBM Lotus Notes Calendar

Scheduling a Reservationless Meeting from Your IBM Lotus Notes Calendar

Scheduling a Recurring Meeting from Your IBM Lotus Notes Calendar


Attending and Scheduling Cisco Unified MeetingPlace Meetings from IBM Lotus Notes


Revised: March 31, 2011

1 Attending a Meeting from Your IBM Lotus Notes Calendar

You must have already accepted the meeting invitation. After you accept the meeting invitation, the meeting is added to your IBM Lotus Notes calendar.


Step 1 Open your Cisco Unified MeetingPlace for IBM Lotus Notes calendar.

Step 2 Double-click the Cisco Unified MeetingPlace meeting entry.

If the meeting is about to start or is in progress, the Cisco Unified MeetingPlace section of the calendar entry displays a Connect Me section. The section contains connection options and the Connect button.

Step 3 Check Join the web conference to join the web portion of the meeting.

Step 4 Join the voice portion of the meeting:

a. Check Select how MeetingPlace calls you.

b. Enter your phone or video number (video number if your system includes video integration).

Step 5 Enter your phone number.

Step 6 Click Connect.

Cisco Unified MeetingPlace connects you to the meeting. If you choose to join the voice portion of the meeting, the system establishes that session first and then connects you to the web portion of the meeting.


2 Scheduling a Reservationless Meeting from Your IBM Lotus Notes Calendar

A reservationless meeting begins immediately. Invitees enter your reservationless ID to log in to the meeting.


Step 1 Open your Cisco Unified MeetingPlace for IBM Lotus Notes calendar.

Step 2 Double-click any date or time in your calendar.

Step 3 Enter a subject for the meeting.

Step 4 Scroll down and click Use my reservationless ID.

Step 5 Click the Find Available Times tab.

Step 6 Review the availability of invitees, scheduled rooms, and scheduled resources.

Step 7 Click Save and Send Invitations.


3 Scheduling a Recurring Meeting from Your IBM Lotus Notes Calendar

Refer to the online help for complete descriptions of IBM Lotus Notes scheduling and Cisco Unified MeetingPlace meeting parameters.


Step 1 Open your Cisco Unified MeetingPlace for IBM Lotus Notes calendar.

Step 2 Double-click any date or time in your calendar.

Step 3 Enter your meeting information, such as the subject, start and end times, and meeting description.


Note You cannot schedule a meeting in a different time zone.


Step 4 Click Repeat to schedule a recurring meeting.

The system displays the Repeat Options dialog box where you can enter repeat meeting information.

Step 5 Enter the scheduling parameters.

Step 6 Invite people to your meeting.

Step 7 Click Yes, create a new meeting to make this a Cisco Unified MeetingPlace meeting.

Step 8 Enter the Cisco Unified MeetingPlace parameters.

Step 9 (Optional) Click Click for advanced scheduling information for Cisco Unified MeetingPlace.

Step 10 (Optional) Set advanced options.

Step 11 Click the Find Available Times tab.

Step 12 Review the availability of invitees, scheduled rooms, and scheduled resources.

Step 13 (Optional) To include an attachment:

a. Click the Description tab.

b. Click Attach.

c. Select Start trusting the signer to execute this action and click OK if the Execution Security Alert window opens. Navigate to the file that you want to attach.

d. Highlight the file that you want to attach.

e. Click Create.

The system includes the attachments with the meeting invitation.

f. Repeat these steps for each attachment.

Step 14 Click Save and Send Invitations.


Quick Start Guide