Administration Guide for Cisco Unified MeetingPlace for Microsoft Outlook Release 5.4
Customizing the Scheduling and Notification Forms
Downloads: This chapterpdf (PDF - 138.0KB) The complete bookPDF (PDF - 1.83MB) | Feedback

Customizing the Scheduling and Notification Forms

Table Of Contents

Customizing the Scheduling and Notification Forms

Scheduling Forms and Meeting Notifications

Customizing Scheduling Forms and Meeting Notifications

Customizing the Forms by Using Information in This Chapter

Showing or Hiding Options and Information

About Customizing Text Items

Default Information and Options on the Forms in the MeetingPlace Tab


Customizing the Scheduling and Notification Forms


This chapter describes the simplest ways to customize what users see when they click the MeetingPlace tab to schedule or attend meetings from their Outlook calendar.

See the following sections:

Scheduling Forms and Meeting Notifications

Customizing Scheduling Forms and Meeting Notifications

Default Information and Options on the Forms in the MeetingPlace Tab

Scheduling Forms and Meeting Notifications

When users schedule a Cisco Unified MeetingPlace meeting by using Cisco Unified MeetingPlace for Outlook, they click the MeetingPlace tab in a standard Microsoft Outlook meeting scheduling form to set the basic meeting options. They can click Advanced Settings to set further options. These basic and advanced meeting settings pages are the scheduling forms.

When users open a notification for a Cisco Unified MeetingPlace meeting, they initially see a text-based notification that contains the information they need in order to attend the meeting. If they click the MeetingPlace tab, they can view similar information as a form. By default, each notification includes both the text-based information and the form.

You can choose the information and options that users see in the Cisco Unified MeetingPlace for Outlook scheduling and notification forms, and you can customize the text that they see.

Customizing Scheduling Forms and Meeting Notifications

There are several ways to customize the scheduling forms and meeting notifications. Table 6-1 lists the pros and cons of each method.

Table 6-1 Comparison of Customization Methods 

Customization Methods
Scheduling Forms
Notification Form
Text-Based Notification

Described in this chapter

Customizations are preserved after an upgrade.

Easy to use.

Customizations are preserved after an upgrade.

Easy to use.

Described in Chapter 7, "Customizing Text-Based Meeting Notifications."

Customizations may need to be modified after an upgrade.

Described in Chapter 8, "Customizing the Scheduling Forms (Advanced)."

Offers greater flexibility than the processes described in this chapter.

Customizations are not preserved after an upgrade.

Requires knowledge of HTML and JavaScript.


Customizing the Forms by Using Information in This Chapter

Use the procedures in this chapter to do the following:

Show or hide default options and information on the scheduling and notification forms.

Change the labels of default options and some other default information.

Changes that you make by using these procedures will remain after you upgrade your Cisco Unified MeetingPlace for Outlook application.


Note If you change the Cisco Unified MeetingPlace for Outlook user interface, you should also change the corresponding Web Conferencing user interface. For example, if you change the text of the "Billing Code" option, you should change it in both applications. To customize the Web Conferencing interface, see the documentation for Cisco Unified MeetingPlace Web Conferencing.


Showing or Hiding Options and Information

Default options and information appear on the schedule and attend forms that users see when they click the MeetingPlace tab of a scheduling form or meeting notification.

You can hide options and information that your users do not need to use, or if you do not want users to have access to the functionality that some options provide.

For example, if your organization has only one Cisco Unified MeetingPlace Audio Server, you can hide the MeetingPlace Server option so it does not confuse users.

To Show or Hide Options and Information


Step 1 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 2 Click Admin.

Step 3 Click User Interface Fields.

Step 4 Click one of the following links:

Outlook Meeting Settings Page

Outlook Advanced Settings Page

Outlook Attend Meeting Page

Step 5 To expose a field in the schedule or attend form or meeting notification, click the object in the Enabled column to reveal a checkmark.

Step 6 To hide a field, click the object in the Enabled column to reveal an X.

Hiding a field removes it from the schedule or attend form and meeting notification and disables access to its functionality.

Step 7 To configure another page, click Back to return to the main User Interface Fields administration page.

Step 8 Consider making the same change for the corresponding information in the Cisco Unified MeetingPlace Web Conferencing user interface.


About Customizing Text Items

You can change the text that users see on the scheduling forms and meeting notification form.

For example, you can change the label of the Billing Code field to Account Number if "Account Number" is a more familiar term to your users than "Billing Code."


NoteChanging the text string changes the text in each place it appears. For example, if a text string appears both in the scheduling form and in the meeting notification form, your change will appear in both places.

You cannot change the function of a field by renaming its label; for example, do not change the label of the "Billing Code" field to "Password."


To Identify the Text to Change

In order to change an item of text in the UI, you need to know the String ID associated with that text item.


Step 1 Find the text that you want to change in the tables in the "Default Information and Options on the Forms in the MeetingPlace Tab" section.

Step 2 Write your custom text in the Your Custom Value column of the table.

Step 3 Note the String ID that corresponds to the text.

Step 4 To change the text, see the "To Change the User Interface Text" procedure.

Step 5 To revert the text to the default value, see either the "To Restore a Single Text String to the Default Text" procedure or "To Restore All Custom Text to the Default Text" procedure.


To Change the User Interface Text


Step 1 Locate the String ID of the text you want to customize. See the "To Identify the Text to Change" procedure.

Step 2 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 3 Click Admin.

Step 4 Click User Interface Text.

Step 5 Click Configure Strings.

Step 6 Enter the String ID you located in Step 1.

Step 7 Choose the language of your interface.

Step 8 Click Submit.

Step 9 Verify that the Default String (and Custom String, if you have already entered custom text for this item) is the text you want to change.

Step 10 For New String, enter the new text.

Step 11 Click Change.

Step 12 If you are finished making changes, click Done. If you want to change more text, click Look Up a Different String.

Step 13 Go to the location where the text appears, and verify your change.

Step 14 Consider changing the corresponding text string in the Cisco Unified MeetingPlace Web Conferencing interface. To locate the string IDs for text in the Web Conferencing interface, see the documentation for Cisco Unified MeetingPlace Web Conferencing.


To Restore a Single Text String to the Default Text


Note You cannot use this method to restore text that was customized by using a different method.



Step 1 Locate the String ID of the text that you want to customize. See the "To Identify the Text to Change" procedure.

Step 2 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 3 Click Admin.

Step 4 Click User Interface String Configuration.

Step 5 Click Configure Strings.

Step 6 Enter the String ID you located in Step 1.

Step 7 Click Submit.

Step 8 Verify that the Default String and Custom String are the text you want to change.

Step 9 Click Restore.


To Restore All Custom Text to the Default Text

This procedure restores to the default text all custom text in the Web Conferencing and Cisco Unified MeetingPlace for Outlook user interfaces.


Note This procedure cannot be undone.



Step 1 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 2 Click Admin.

Step 3 Click User Interface String Configuration.

Step 4 Click Revert to Default Strings.

Step 5 Click Yes.

Step 6 Click Done.


Default Information and Options on the Forms in the MeetingPlace Tab

Table 6-2, Table 6-3, and Table 6-4 list the default information on the three forms available in the MeetingPlace tab:

Meeting Settings

Advanced Settings

Attend Meeting

Some text that you see on the forms is not listed in the tables. To change text that is not listed in these tables, use one of the other customization methods listed in the "Customizing Scheduling Forms and Meeting Notifications" section.

Complete descriptions of the parameters listed in the following table are in Chapter 4, "Using Cisco Unified MeetingPlace for Outlook."

Table 6-2 Meeting Settings Page 

Original Text
String ID
Your Custom Value

MEETING SETTINGS tab

16134

 

Check Availability link

16101

 

Date option

16141

 

Time option

16142

 

Duration option

16054

 

Frequency option

16214

 

# of Occurrences option

16215

 

Meeting Name option

16144

 

Meeting ID option

16145

 

Enable Recording option

16057

 

# of Callers option

16146

 

# of Video Callers option

(This field is available only if your Cisco Unified MeetingPlace system includes Cisco Unified MeetingPlace Video Integration.)

16147

 

Billing Code option

16148

 

Allow Internet Access option

16153

 

MeetingPlace Server option

16073

 

Table 6-3 Advanced Settings Page 

Original Text
String ID
Your Custom Value

ADVANCED SETTINGS tab

16135

 

Entry Announcement option

16149

 

Departure Announcement option

16150

 

Password Required option

16151

 

Meeting Password option

16058

 

Allow Internet Access option

16153

 

Publicly Listed Meeting option

16154

 

Who Can Attend Meeting option

16155

 

Who Can Access MeetingNotes option

16156

 

Table 6-4 Attend Meeting Page 

Original Text
String ID
Your Custom Value

ATTEND MEETING tab

16041

 

Meeting ID information

16145

 

Phone Dial In information

16052

 

Date information

16141

 

Time information

16142

 

# of Callers information

16146

 

# of Video Callers information (if your Cisco Unified MeetingPlace system includes video conferencing)

16147

 

Allow Internet Access information

16153

 

Record Meeting information

16158

 

Subject

16159