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Configuring Speed-Dial Entries and Groups
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Configuring Speed-Dial Entries and Groups

Table Of Contents

Configuring Speed-Dial Entries and Groups

Adding a Speed-Dial Group

Renaming a Speed-Dial Group

Deleting a Speed-Dial Group

Adding a Speed-Dial Entry

Importing and Exporting Speed Dials

Editing a Speed-Dial Entry

Deleting a Speed-Dial Entry

Sorting Entries in a Speed-Dial Group


Configuring Speed-Dial Entries and Groups


This chapter addresses the following tasks:

Adding a Speed-Dial Group

Importing and Exporting Speed Dials

Renaming a Speed-Dial Group

Deleting a Speed-Dial Group

Adding a Speed-Dial Entry

Editing a Speed-Dial Entry

Deleting a Speed-Dial Entry

Sorting Entries in a Speed-Dial Group

You categorize speed-dial entries into speed-dial groups, which display as individual tabs in the Speed Dials window. Because the tabs can stack on top of each other, you can add as many groups as you want. Likewise, you can add as many entries to a group as you want.

Before you use speed-dial entries to perform call-control tasks, you must add at least one speed-dial group and include at least one entry in the group, or you can rename the Sample Group tab and then add entries. See the "Renaming a Speed-Dial Group" section for more information.


Tip Right-clicking the tabs in the Speed Dials window allows you to quickly add, edit, or delete the speed-dial group.


Adding a Speed-Dial Group

You categorize speed-dial entries by configuring them in speed-dial groups. For example, you can add a speed-dial group that is named "Human Resources" and include parties from human resources as speed-dial entries.


Note You can add as many speed-dial groups as you want because Cisco Unified CallManager Attendant Console can stack groups on top of each other in the Speed Dials window.

Speed-Dial groups do not appear alphabetically; instead, they display in the order in which you configure them in the Speed Dials window. For example, if you configure the "Human Resources" speed-dial group first and then configure the "Development" speed-dial group, the "Human Resources" group displays on the left because you configured it first.


To add a speed-dial group to the Speed Dials window, perform the following procedure:

Procedure


Step 1 Perform one of the following two tasks:

In the Speed Dials window, right-click the mouse and choose New Speed Dial Group...from the context-sensitive menu.

From the Edit menu, choose Speed Dials > New Speed Dial Group....

Step 2 In the Group Name field of the dialog box, enter the new group name; then, click Save.

The dialog box automatically closes, and the new tab displays in the Speed Dials window.

Step 3 Now, you can rename the speed-dial group, delete the group, or add speed-dial entries to the speed-dial group.



Tip The name of the speed-dial group displays in the upper, left corner of the Speed Dials window when you click the speed-dial tab.


Renaming a Speed-Dial Group

You can rename a speed-dial group at any time and for any reason. Consider renaming the "Sample Group" that automatically displayed in the Speed Dials window when you logged in to the attendant console.

To rename a speed-dial group, perform the following procedure:

Procedure


Step 1 Click the tab of the speed-dial group that you want to rename.

Step 2 In the Speed Dials window, right-click the mouse and choose Rename Speed Dial Group from the context-sensitive menu.

Step 3 In the Group Name field of the dialog box, enter the new group name; then, click Save.

The dialog box automatically closes, and the renamed tab displays in the Speed Dials window.


Deleting a Speed-Dial Group

You can delete a speed-dial group at any time for any reason. Be aware that if you delete the speed-dial group, you delete all entries that are configured within the group.

To delete a speed-dial group, perform the following procedure:

Procedure


Step 1 Click the tab of the speed-dial group that you want to delete.

Step 2 Perform one of the following two tasks:

In the Speed Dials window, right-click the mouse and choose Delete Speed Dial Group from the context-sensitive menu.

From the Edit menu, choose Speed Dials > Delete Speed Dial Group.

Step 3 When the prompt asks whether you want to delete the group, click Yes, No, or Cancel.


Note Clicking Yes ensures that you delete all speed-dial entries in the speed-dial group.


When you click Yes, the tab disappears from the Speed Dials window.


Adding a Speed-Dial Entry

Speed-dial entries include the name, phone number, and notes on the person that you added to the speed-dial group. Adding speed-dial entries allows you to quickly place calls, transfer calls, perform consult transfers, and initiate conferences with the person that is associated with the speed-dial entry.

Although you are not required to enter information in the Notes field, Cisco Unified CallManager Attendant Console requires that you enter a name and phone number for each speed-dial entry.

To add a speed-dial entry to the Speed Dials window, perform the following procedure:


Note If you want to add speed-dial entries that have been exported from another attendant console, see the "Importing and Exporting Speed Dials" section.


Procedure


Step 1 Click the speed-dial tab where you want to add the entry.

Step 2 Perform one of the following two tasks:

In the Speed Dials window, right-click the mouse and choose Add Speed Dial... from the context-sensitive menu.

From the Edit menu, choose Speed Dials > Add Speed Dial....

Step 3 After the dialog box displays, enter the name, phone number, and any notes in the appropriate fields.

Step 4 Click Save or Save and Close.


Note Clicking Save allows you to immediately add another speed-dial entry to the speed-dial group.


The dialog box closes, and the speed-dial entry displays in the Speed Dials window.



Tip If you prefer, you can add a speed-dial entry by dragging a directory entry from the Directory window and dropping it in the Speed Dials window.


Importing and Exporting Speed Dials

You can import and export speed dials from the attendant console user interface. By exporting speed dials from one attendant console and importing them into another attendant console, you can easily share speed dials between attendant PCs. Use the following procedure to import and export speed dial groups and entries:

Procedure


Step 1 Choose one of the following tasks:

To import speed dials, choose File > Import Speed Dials and continue with Step 2.

To export speed dials, choose File > Export Speed Dials. Browse to the location where you want to store the speed-dial file, enter a name for the file in the File Name field, and click Export. The system exports all the speed-dial groups and entries into the file. You can view the exported speed-dial file by using a text editor.

Step 2 Browse to the file from which you want to import speed dials and click Import.

The system imports the speed dials into a new speed dial group tab in the Speed Dials window. The system imports each speed dial group into a new tab in the attendant console, even if the attendant console and speed dial file contain groups with the same name. To rename a speed-dial group,


Editing a Speed-Dial Entry

You can edit the name, phone number, or notes for a speed-dial entry at any time for any reason. Although you are not required to enter information in the Notes field, Cisco Unified CallManager Attendant Console requires that you enter a name and phone number for each speed-dial entry.

To edit a speed-dial entry, perform the following procedure:

Procedure


Step 1 Click the speed-dial tab where you want to edit the entry.

Step 2 Click the speed-dial entry that you want to update.

Step 3 Perform one of the following two tasks:

In the Speed Dials window, right-click the mouse and choose Edit Speed Dial from the context-sensitive menu.

From the Edit menu, choose Speed Dials > Edit Speed Dial.

Step 4 After the dialog box displays, edit the name, phone number, or any notes that you previously entered in the appropriate fields.

Step 5 To save the information, click Save.

The dialog box automatically closes, and the updated speed-dial entry displays in the Speed Dials window.


Deleting a Speed-Dial Entry

You can delete a speed-dial entry at any time for any reason. When you delete the speed-dial entry, you delete the entire entry. You cannot delete particular fields in the entry; if you want to delete notes, which is the only field from which you can delete information, consider editing the speed-dial entry.

Deleting a speed-dial entry does not delete the entire speed-dial group. To delete a speed-dial entry, perform the following procedure:

Procedure


Step 1 Click the speed-dial tab where you want to delete the entry.

Step 2 Click the speed-dial entry that you want to delete.

Step 3 Perform one of the following two tasks:

In the Speed Dials window, right-click the mouse and choose Delete Speed Dial from the context-sensitive menu.

From the Edit menu, choose Speed Dials > Delete Speed Dial.

Step 4 When the prompt asks whether you want to delete the entry, click Yes, No, or Cancel.

When you click Yes, the speed-dial entry disappears from the Speed Dials window.


Sorting Entries in a Speed-Dial Group

You sort speed-dial entries by name by clicking on the Name header in the Speed Dials window. The up arrow that displays in the header indicates that you are sorting the entries in ascending order; the down arrows indicates that you are sorting in descending order.