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This chapter describes the Smart Spaces mobile application for the Cisco Smart+Connected Spaces solution.
The Cisco Smart+Connected Spaces solution enables you to plan the utilization of resources at your workspace by maximizing office use and minimizing energy consumption. It provides features for workspace check in and conference/TelePresence (TP) room booking by using your mobile phone.
You can search for and book available workspaces and conference/TP rooms and set your preferences.
The Smart Spaces mobile application offers you the following features:
The Smart Spaces mobile application is compatible with the following mobile operating systems:
To install the Smart Spaces mobile application on your smartphone, perform the following steps:
Step 1 Open a web browser on your mobile device and enter the URL for the Smart Spaces mobile application. For example, http:// Smart Spaces IP Address : Smart Spaces port #/ipsapp/mobile_download/index.jsp
The Smart Spaces mobile application welcome screen appears.
The installer (SmartSpaces_Mobile.apk for Android phones or SmartSpacesMobileIOSNew.ipa for iPhone) appears asking you to confirm the download.
Note To install the application on an Android device, select Unknown sources in Settings > More > Security as we are not installing the application from the Google Play Store.
The Smart Spaces mobile application is downloaded to your iPhone and the S+C Spaces icon is created for the application. Tap the icon to launch the application.
(Alternatively) Proceed to Step 4 if you are installing the application on an Android device.
Step 4 Tap the downloaded installer file.
The S+C Spaces screen appears.
Step 5 Read the privacy and device access conditions and tap Install.
You get a confirmation message that the Smart Spaces mobile application is installed on your mobile device.
Step 6 Tap Done to exit the installer or tap Open to launch the Smart Spaces mobile application.
To configure the server IP address for Smart Spaces mobile application, perform the following steps:
Step 1 Click the settings button on the upper right corner of the screen.
Step 2 Enter the IP address and the Port number of the spaces server.
Step 3 Click Save to save the settings
Step 4 Click OK on the success message.
(Alternatively) Click Cancel to cancel the settings and go to the login screen.
To access the Smart Spaces mobile application on your smartphone, perform the following steps:
Step 1 Tap the S+C Spaces icon on your mobile device.
The Smart Spaces login screen appears.
Step 2 Enter the username and password in the Username and Password fields.
Step 3 (Optional) Check the Keep me signed-in check box if you do not want to be logged off automatically, unless you want to log out of the application.
The Smart Spaces home screen appears.
Note The first time that you log in you are directed to the Preferences screen, where you need to set the default building or floor for yourself. After this is set, the next log in instance directs you to the home screen.
Note Contact the administrator if you are unable to log in to the application.
The Smart Spaces mobile application home screen has the basic details of a user, such as, user’s name and location, home, QR scan, and logout buttons at the top of the screen, and a quick launch bar at the bottom of the screen to access other resources.
The Smart Spaces mobile application home screen displays your location details and the list of meetings for the current day. You can view your future schedule by choosing a different date, use the side arrows to toggle the dates. Alternatively, you can select a specific date using the date picker to view the list of meetings for that date. Tapping the slider on any of the meeting in the meeting list displays the following icons:
– Profile picture. If the profile picture is not available, then the default silhouette image is displayed.
– Location details with the locate icon if the contact has checked in to a workspace.
– The favorite icon next to each contact detail.
– Contact details such as the mobile number, office number, and email ID of the associate.
Figure 1-1 displays the home screen user interface of the Smart Spaces mobile application.
Figure 1-1 Home Screen User Interface of the Smart Spaces Mobile Application
Table 1-1 describes the elements of the Smart Spaces mobile application user interface.
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The Home icon displays the meetings for the current date from the MS Exchange server. You can also select the date using the available date picker, to view the list of meetings for that date. |
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The scan icon allows you to scan the QR code using the camera application available on the smartphone to either check in, or check out of a reserved or available workspace. Note To access this feature, you must use a mobile device that includes a camera. |
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The Log out icon allows you to log out from the Smart+Connected Spaces mobile application. |
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The Check Out icon allows you to check out of the location that you are checked in to. |
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The Check In icon displays your current checked-in location, if you have checked in. |
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Displays a list of your meetings1 for the current day. You can use the side arrows to toggle the dates. Alternatively, you can select a specific date using the available date picker, to view the list of meetings for that date. |
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The People icon allows you to navigate to the list of available people within your enterprise. It also allows you to mark or unmark a person as favorite. |
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The Workspace icon allows you to access your bookings and also view the availability of all the workspaces within your enterprise. It also allows you to mark workspaces as favorites. |
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The Conference icon allows you to book available conference rooms on any floor of any building in your enterprise. |
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The Buildings icon allows you to view and locate buildings of an enterprise. |
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The More icon allows you to set your building and floor preferences. It also lets you view a brief description of the Smart+Connected Spaces mobile application. |
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Table 1-2 lists the available icons and their descriptions.
To view the information about the available main tasks in the Smart Spaces mobile application, perform the following steps:
Step 1 Log in to the Smart Spaces mobile application.
The Smart Spaces home screen appears.
A screen appears listing the Preferences and About options.
The About screen appears. It provides the version number and description of the Smart Spaces mobile application.