Table Of Contents

Customizing the Scheduling and Notification Forms

About the Scheduling Forms and Meeting Notifications

About Customizing the Scheduling Forms and Meeting Notifications

About Customizing the Forms Using Information in This Chapter

Showing or Hiding Options and Information

About Customizing Text Items

Identifying the Text to Change

Changing the User Interface Text

Restoring Text to the Default

Default Information and Options on the Forms in the MeetingPlace Tab

Customizing the Scheduling and Notification Forms

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This chapter describes the simplest ways to customize what users see when they click the MeetingPlace tab to schedule or attend meetings from their Outlook calendar and includes the following:

•About the Scheduling Forms and Meeting Notifications

•About Customizing the Scheduling Forms and Meeting Notifications

•Default Information and Options on the Forms in the MeetingPlace Tab

About the Scheduling Forms and Meeting Notifications

When users schedule a Cisco Unified MeetingPlace meeting using Cisco Unified MeetingPlace for Outlook, they click the MeetingPlace tab in a standard Microsoft Outlook meeting scheduling form to set the basic meeting options. They can click Advanced Settings to set further options. These basic and advanced meeting settings pages are the scheduling forms.

When users open a notification for a Cisco Unified MeetingPlace meeting, they initially see a text-based notification that contains the information they need in order to attend the meeting. If they click the MeetingPlace tab, they can view similar information as a form. By default, each notification includes both the text-based information and the form.

You can choose which information and options users see in the Cisco Unified MeetingPlace for Outlook scheduling and notification forms that users see in Microsoft Outlook, and you can customize the text that they see.

About Customizing the Scheduling Forms and Meeting Notifications

There are several ways to customize the scheduling forms and meeting notifications. Table 6-1 lists the pros and cons of each method.

Table 6-1 Comparison of Customization Methods

Customization Methods	Scheduling Forms	Notification Form	Text-Based Notification
Described in this chapter	•Customizations are preserved after a future upgrade. •Easy to use.	•Customizations are preserved after a future upgrade. •Easy to use.	—
Described in "Customizing the Scheduling Forms - Advanced."	•Offers greater flexibility than the processes described in this chapter. •Customizations are not preserved after a future upgrade. •Requires knowledge of HTML and JavaScript.	—	—
Described in "Customizing Text-Based Meeting Notifications."	—	—	•Customizations may need to be modified after a future upgrade.

About Customizing the Forms Using Information in This Chapter

Use the procedures in this chapter to do the following:

•Show or hide default options and information on the scheduling and notification forms.

•Change the labels of default options and some other default information.

Changes that you make using procedures in this section will remain after you upgrade your Cisco Unified MeetingPlace for Outlook application.

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Note If you change the Cisco Unified MeetingPlace for Outlook user interface, you should also change the corresponding web-conferencing user interface. For example, if you change the text of the "Billing Code" option, you should change it in both applications. To customize the web-conferencing interface, see the documentation for Cisco Unified MeetingPlace Web Conferencing Release 5.3.

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Showing or Hiding Options and Information

Default options and information appear on the schedule and attend forms that users see when they click the MeetingPlace tab of a scheduling form or meeting notification.

You can hide options and information that your users do not need to use, or if you do not want users to have access to the functionality that some options provide.

For example, if your organization has only one Cisco Unified MeetingPlace audio server, you can hide the MeetingPlace Server option so it does not confuse users.

To select the information to show or hide:

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Step 1 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 2 Click Admin.

Step 3 Click User Interface Field Configuration.

Step 4 Click one of the following links:

•Outlook Meeting Settings Page

•Outlook Advanced Settings Page

•Outlook Attend Meeting Page

Step 5 Click the Show or Hide radio button for each item you want to change.

Step 6 Click Submit.

Step 7 Consider making the same change for the corresponding information in the Cisco Unified MeetingPlace Web Conferencing user interface.

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About Customizing Text Items

You can change the text that users see on the scheduling forms and meeting notification form.

For example, you can change the label of the Billing Code field to Account Number if "Account Number" is a more familiar term to your users than "Billing Code."

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Note•Changing the text string changes the text in each place it appears. For example, if a text string appears both in the scheduling form and in the meeting notification form, your change will appear in both places.

•You cannot change the function of a field by renaming its label; for example, do not change the label of the "Billing Code" field to "Password."

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Identifying the Text to Change

In order to change an item of text in the UI, you need to know the String ID associated with that text item.

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Step 1 Find the text you want to change in the tables in Default Information and Options on the Forms in the MeetingPlace Tab.

Step 2 Write your custom text in the Your Custom Value column of the table.

Step 3 Note the String ID that corresponds to that text.

Step 4 To change the text, see Changing the User Interface Text.

Step 5 To revert the text to the default value, continue with Restoring Text to the Default.

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Changing the User Interface Text

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Step 1 Locate the String ID of the text you want to customize. See the previous section.

Step 2 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 3 Click Admin.

Step 4 Click User Interface String Configuration.

Step 5 Click Configure Strings.

Step 6 Enter the String ID you located in Step 1.

Step 7 Choose the language of your interface.

Step 8 Click Submit.

Step 9 Verify that the Default String (and Custom String, if you have already entered custom text for this item) is the text you want to change.

Step 10 For New String, enter the new text.

Step 11 Click Change.

Step 12 If you are finished making changes, click Done. If you want to change more text, click Look Up a Different String.

Step 13 Go to the location that the text appears and verify your change.

Step 14 Consider changing the corresponding text string in the Cisco Unified MeetingPlace Web Conferencing interface. To locate the string IDs for text in the web-conferencing interface, see the documentation for Cisco Unified MeetingPlace Web Conferencing for instructions on locating the string IDs.

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Restoring Text to the Default

Use the information in this section to restore to default values all text strings that were changed using the procedures described in Changing the User Interface Text.

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Note You cannot use this method to restore text that was customized using a different method.

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Restoring a Single Text String to the Default Text

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Step 1 Locate the String ID of the text you want to customize. See the previous section.

Step 2 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 3 Click Admin.

Step 4 Click User Interface String Configuration.

Step 5 Click Configure Strings.

Step 6 Enter the String ID you located in Step 1.

Step 7 Click Submit.

Step 8 Verify that the Default string and Custom String are the text you want to change.

Step 9 Click Restore.

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Restoring All Custom Text to the Default Text

To restore to the default text all custom text in the web-conferencing and Cisco Unified MeetingPlace for Outlook user interfaces, perform the following steps.

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Note This procedure cannot be undone.

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Step 1 Log in to Cisco Unified MeetingPlace Web Conferencing with a system manager user ID and password.

Step 2 Click Admin.

Step 3 Click User Interface String Configuration.

Step 4 Click Revert to Default Strings.

Step 5 Click Yes.

Step 6 Click Done.

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Default Information and Options on the Forms in the MeetingPlace Tab

Table 6-2 to Table 6-4 list the default information on the three forms available in the MeetingPlace tab in scheduling forms and meeting notifications:

•Meeting Settings

•Advanced Settings

•Attend Meeting

Some text that you see on the forms is not listed in the tables. To change text that is not listed in these tables, use one of the other customization methods listed in About Customizing the Scheduling Forms and Meeting Notifications.

Complete descriptions of the parameters listed in the following table are in "Using Cisco Unified MeetingPlace for Outlook."

Table 6-2 Meeting Settings Page

Original Text	String ID	Your Custom Value
MEETING SETTINGS tab	16134
Check Availability link	16101
Date option	16141
Time option	16142
MEETING SETTINGS tab	16134
Duration option	16054
Frequency option	16214
# of Occurrences option	16215
Meeting Name option	16144
Meeting ID option	16145
Enable Recording option	16057
# of Callers option	16146
# of Video Callers option (This field is available only if your Cisco Unified MeetingPlace system includes Cisco Unified MeetingPlace Video Integration.)	16147
Billing Code option	16148
Allow Internet Access option	16153
MeetingPlace Server option	16073

Table 6-3 Advanced Settings Page

Original Text	String ID	Your Custom Value
ADVANCED SETTINGS tab	16135
Entry Announcement option	16149
Departure Announcement option	16150
Password Required option	16151
Meeting Password option	16058
Allow Internet Access option	16153
Publicly Listed Meeting option	16154
Who can attend Meeting option	16155
Who can access MeetingNotes option	16156

Table 6-4 Attend Meeting Page

Original Text	String ID	Your Custom Value
ATTEND MEETING tab	16041
Meeting ID information	16145
Phone Dial In information	16052
Date information	16141
Time information	16142
# of Callers information	16146
# of Video Callers information (if your Cisco Unified MeetingPlace system includes video conferencing)	16147
Allow Internet Access information	16153
Record Meeting information	16158
Subject	16159