Cisco Unified IP Phones 8941 and 8945 User Guide for Cisco Unified Communications Manager 9.0 (SCCP and SIP)
Frequently Asked Questions and Troubleshooting Tips
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Frequently Asked Questions and Troubleshooting Tips

Frequently Asked Questions and Troubleshooting Tips

Frequently Asked Questions

How do I redirect an incoming call when I am on a call?

To redirect an incoming (ringing) call while on another call, use the Navigation pad to highlight the incoming call, and then press the Divert softkey. Otherwise pressing the Divert softkey will redirect the current, active call.

If I’m on a call, how can I silence the ringing of an incoming call?

You can silence the incoming (ringing) call by pressing the Volume button down once, and then let the incoming call go to the target number (voicemail or predetermined number set up the system administrator).

How can I resume a call that is on hold?
To resume a call on hold, you can use any of the following methods:
  • Press Hold again.

  • Press the pulsing green line button.

  • Press Resume.

  • Highlight the call using the Navigation pad and press the Select softkey.

Why do the softkeys keep changing?

Softkeys act on the selected (highlighted) call or menu item only. Which softkeys are displayed depends on the call or item you have selected.

What is the best way to look at calls when I have a shared line or multiple lines?

If you have a shared line or multiple lines, it is recommended that you use the All Calls feature to view calls. When you press the All Calls button (on the left), all calls for all your lines are listed on the phone screen in chronological order (oldest first). If you do not have an All Calls button, ask your system administrator to set up this feature.

Why does my call disappear after I accidently press a button?

If you are on a call and press a button for another line, your line view will change. Your current call disappears from view and calls for the newly selected line are displayed. To redisplay the call you are on, select the line it is on or press All Calls.

How do I check missed calls on my phone?
To check missed calls on your phone you must:
  1. Press Applications .

  2. Use the Navigation pad and Select button to scroll and select Call History.

  3. Press the Missed softkey.

How do I exit from a running application?
To exit from a running applications you must:
  1. Press Applications .

  2. Use the Navigation pad and Select button to scroll and select Running Applications.

  3. Select a running application and press the Close App softkey to close the application.

  4. When prompted, save your changes.

  5. Press Exit to end the running application.

    If you do not exit a running application, it persists in the background.

How do I connect two calls and then drop from the line myself?
When you are on an active call (not on hold), do the following:
  1. Press the Transfer button and enter the transfer recipient’s phone number in one of these ways:

    • Press the line button of a held call.

    • Enter the transfer recipient’s phone number.

    • Scroll to a Call History record and press the Call softkey.

    • Press a speed-dial button.

    • Press the Speed Dial softkey, enter a speed-dial number or highlight the number you want to call, and press the Speed Dial softkey again.

    • Press the Active Calls softkey and select a held call. The transfer completes immediately.

  2. Press the Transfer button again. You do not have to wait for the recipient to answer to complete the transfer.

What does the Swap softkey do?

The Swap softkey allows you to toggle between two calls before completing the transfer or creating a conference. This allows you to consult privately with the party or parties on each call before combining the calls into a conference.

Can I cancel a conference or transfer procedure after I have started it?

Yes, before completing a conference or transfer, you can press the Release button or Cancel softkey to cancel it.

How can I combine two calls on hold into a single conference call?
Make sure that one of the calls is active (not on hold). If both calls are on hold, resume one call, then:
  1. Press the Conference button.

  2. Press the line button for the other (held) call.

The conference begins. The conference is established on the line that had the active call.

Not all calls present video on my phone. Why not?

To see an image of the other party on your phone screen, the other party’s phone must support video and the other party must have a camera installed and enabled on his or her phone. During conference calls, the conference system in use during the call must support video conferencing.

What happens to video when I put a call on hold?

Video transmission is muted (blocked) until you resume the call.

What do the different light colors on my Cisco Unified Video Camera indicate?
The colors indicate video transmission states as follows:
  • Green: Your video is transmitting.

  • Red: Your video is muted.

The disclaimer required for remote workers disappeared before I accepted it. How can I redisplay and accept it?
To redisplay the disclaimer required for remote workers you must:
  1. Press the Applications button.

  2. Use the Navigation pad and Select button to scroll and select Running Applications.

    The disclaimer required for remote workers reappears.

Troubleshooting Tips

Missing All Calls Button

I would like to use the All Calls button, but it is not on my phone.

Possible Cause

It has not been set up by your system administrator or your system administrator may have set up your phone so that the Primary Line button performs the All Calls function.


Contact your system administrator to enable the All Calls feature for you or check with your administrator about the Primary Line button functionality.

Personal Directory

Cannot Sign In to Personal Directory

You are unable to sign in to your personal directory.

Possible Cause

  • You are using your password to sign in, not your personal identification number (PIN).
  • Your PIN needs to be reset.


  • Use your PIN, not your password.
  • Contact your system administrator.

User Options

Cannot Access User Options Web Pages

You are unable to access your User Options web pages.

Possible Cause

Your password needs to be reset.


Contact your system administrator.