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Using Operations Reports, you can schedule reports to be generated at a later time or to recur periodically. You can also have the report sent to a configured e-mail address upon generation. The scheduled reports can be viewed in a preferred format such as HTML, PDF, CSV, or Excel. The reports that are scheduled are available from the My Workspace view. This view contains the schedules, the generated reports, and the status of schedules.
Using the Schedule option, you can configure Operations Reports to generate periodic reports without your intervention. Based on the inputs you specify, Operations Reports generates reports at the specified date and time. By default, the intervals available in Operations Reports are: run once, run every X seconds, minutes, hours, daily, weekly, monthly, and yearly. For example, you can set the report to be run the first Sunday of every month for a specified period. Before you schedule a new report, you must create and save the report; you cannot create a schedule as you create a new report. The scheduling procedure is different for interactive (customizable) reports and read-only reports. This section contains the following topics:
Only admin-level users can schedule a read-only prepackaged report. If you are a non-admin user, you cannot create schedules for read-only prepackaged reports. You can only subscribe to schedules that the administrator has already created.
Step 1 From the left navigation pane, double-click a report and then in the Parameters pane, click Schedule Report.
The New Schedule window opens.
Step 2 From the New Schedule window, specify the schedule settings:
Tip We recommend that you set the output type to one of the following output types: PDF, CSV, or Excel. If you choose the HTML option, a link to the HTML report is sent to your mailbox. To be able to open and view the report, you must have an active session of Operations Reports open.
Step 3 From the Recurrence drop-down list, choose a recurrence option and set the options for the relevant fields that appear upon selection. If you wish to customize the recurrence interval, choose Cron. For more information on configuring a Cron setting, see Creating a Custom Schedule Interval
Note If you selected the output type as HTML (Paginated), only the first page that appears if you clicked View Report is scheduled. For example, if you clicked View Report, and details of 10 devices appear in the first page of the report, upon scheduling, details of only those 10 devices appear. To be able to view the full report, we recommend that you choose the output type as HTML.
Schedules for customizable prepackaged reports are private and cannot be shared for other users to subscribe to. You cannot have customizable prepackaged reports sent to a configured e-mail address.
Step 1 From the left navigation pane, right-click a report, and choose Schedule.
The New Schedule window opens.
Step 2 From the New Schedule window, specify the schedule settings:
Step 3 From the Recurrence drop-down list, choose a recurrence option and set the options for the relevant fields that appear upon selection. If you wish to customize the recurrence interval, choose Cron. For more information on configuring a Cron setting, see Creating a Custom Schedule Interval
Note The time you select here is the time displayed on the client. Upon scheduling a report, the job is listed in the Workspace. The time displayed in the Workspace is the corresponding gateway time of the report.
By default, the intervals available in Operations Reports are: run once, run every X seconds, minutes, hours, daily, weekly, monthly, and yearly. However, if you require the report schedule to be more specific, such as the every two hours only on the last Thursday of every month, you can create a Cron schedule, which is a custom schedule interval.
Step 1 The procedure to create a schedule depends on the type of report. To begin creating a schedule, see Scheduling a Report.
Step 2 (From the New Schedule dialog box) At the time of creating a recurrence for the schedule, choose Cron.
Figure 6-1 Creating a Cron Recurrence
Step 3 In the Cron String field, enter a cron string.
The format is the same for every cron string. The value must be listed in the order: seconds minutes hours day of month month day of week year. A space separates each attribute.
The permitted values for attributes are:
For example, if you prefer to set a schedule that recurs every two hours between 10:00 AM and 08:00 PM, every day from July 27, 2013 to August 5, 2013, you must set the following cron string:
A cron recurrence is scheduled.
Important notes to consider before setting a cron recurrence:
Table 6-2 represents the values that are admissible for each value.
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You can delete a schedule that you created if your administrative privileges permit this. We recommend that you first suspend the schedule and then delete it from your workspace. You can restart the schedule after the delete process completes.
You can view the reports that you generated and the status of the reports you scheduled from View > Workspace. My Workspace is a graphical overview of the reports you have created and scheduled. The name of a report displayed in the workspace is the name you enter while scheduling a report.
When you schedule a report, the report is located in one of the panes in the Workspace view. The location of the report in one of the panes is based on the type of report (read-only prepackaged report, customizable prepackaged report, or new report) and the status of its schedule.
If you scheduled a read-only prepackaged report:
Customizable Prepackaged Reports and New Reports
You can suspend or run reports that you created or have access to. Click the appropriate button to perform an action.
From the Workspace, based on the pane in which the report resides, some of the following actions can be performed:
Note If you specified the format CSV, the file indicates that it is an unknown file; however, if you open the file with a supported tool such as Microsoft Excel, the file opens as a CSV file.