Note that changing the import mode does not affect any presentations that you are currently sharing. To apply a new import mode to a shared presentation, you most close it first, and then share it again.

You can navigate to different pages, slides, or whiteboard “pages” in the content viewer. Each document, presentation, or whiteboard being shared appears on a tab at the top of the content viewer.

When sharing a document or presentation in the content viewer, you can automatically advance pages or slides at a specified interval. Once you start automatic page or slide advancement, you can stop it at any time.

When sharing a file or whiteboard in the content viewer, you can add a new, blank page for annotation.

If you copy a bitmap image to your computer's clipboard, you can paste the image into a new page, slide, or whiteboard in the content viewer.

You can save any shared document, presentation, or whiteboard that appears in the content viewer. A saved file contains all the pages or slides in the document, presentation, or whiteboard that is currently displayed in the content viewer, including any annotations and pointers that you or other attendees added to them.

Files that you save are in the Universal Communications Format (UCF). You can open a .ucf file either in another meeting or at any time outside of a meeting.

Once you save a new document, presentation, or whiteboard to a file, you can save it again to overwrite the file or save a copy to another file.

If you saved a document, presentation, or whiteboard that appeared in the content viewer during a meeting, you can do either of the following:

• Open the file in the content viewer during another meeting. Only a presenter or participants who have the Share documents privilege can open a saved file during a meeting.

• Open the file at any time on your computer's desktop.

A saved document, presentation, or whiteboard is in the saved Universal Communications Format (UCF).

You can print any shared presentations, documents, or whiteboards that appear in your content viewer. A printed copy of shared content includes all added annotations and pointers.

Before sharing an application or your desktop, you can choose one of the following display modes:

• Better performance: The default mode. Lets you display your content faster than you do using the better image quality mode.

• Better image quality: Lets you display your content with better image quality. In this mode, your shared content may take longer time to display than in the better performance mode.

  Note	Changing the display mode does not affect presentation or document sharing.

By default, Meeting Manager sends images of shared software using 16-bit color mode, which is the equivalent of your computer's “High Color” (16-bit) setting. This mode provides an accurate representation of color for most shared applications. However, if your shared application contains detailed color images-such as color gradients-the color may not appear accurately on participants' screens. For example, color gradients may appear and color “bands.”

If the accuracy and resolution of color in a shared application is important, you can turn on True Color mode in Meeting Manager. Using this mode, however, may affect the performance of application sharing.

When using True Color mode, you can select one of the following options:

• Better imaging (no image compression)

• Better performance (some image compression)

  “Performance” refers to the speed at which images appear on participant screens, and “imaging” refers to the quality of the color in shared images.

  Note	Before turning on True Color mode, ensure that your monitor display is set to True Color (either 24- or 32-bit color). For more information about setting options for your monitor, refer to Windows Help.

If you have already set up a computer for Access Anywhere, you can share the computer during a meeting.

While sharing a remote computer on which you have specified that you can access only specific applications rather than its entire desktop, you can share additional applications on the remote computer. Meeting participants can view all shared applications simultaneously.

You can stop sharing a remote computer during a meeting at any time. Once you stop sharing a remote computer, the Access Anywhere Server disconnects your local computer from the remote computer. The remote computer remains logged into the Access Anywhere Server, so you can access it again at any time.

While sharing a remote computer during a meeting, you can manage the remote computer by setting options and sending commands.

Note

Any changes you make affect the remote computer during the current sharing session only. The changes do not affect the default options that you set for the remote computer in the Access Anywhere Agent preferences. To Do this Reduce the screen resolution on a remote computer On the Meeting Controls Panel, select the down arrow button then choose Reduce Screen Resolution to Match This Computer. Disable or enable a remote computer's keyboard and mouse On the Meeting Controls Panel, select the down arrow then choose Disable Keyboard and Mouse. Adjust the size of the view of a shared remote computer On the Meeting Controls Panel, select the down arrow then choose View. Choose a display option from the menu. Hide or display the contents on a remote computer's screen On the Meeting Controls Panel, select the down arrow then choose Make Screen Blank. Send a Ctrl+Alt+Del command to log in or out or lock or unlock the remote computer On the Meeting Controls Panel, select the down arrow then choose Send Ctrl+Alt+Del. Choose a different application to share on a remote computer On the Meeting Controls panel, select the down arrow then choose Share Remote Application. Select the application you want to share from the list of available applications.

Create questionnaires so that you can conduct a poll during a meeting. To save time during a meeting, you can start the meeting earlier than the scheduled time, create a questionnaire on the Polling panel, save it, and then open it during the actual meeting.

You can specify that a timer displays for participants and yourself when a poll is in progress.

After you finish preparing a poll questionnaire, you can open the poll.

After you close a poll, you can share the results with participants. The poll results are anonymous. However, Meeting Center records responses from each participant, in addition to group results, and allows you to save those individual and group results.

After closing a poll, you can save the responses in one of these ways:

• Text File group result—Saves the percentage of attendees who chose each answer in a .txt file

• Text File individual attendees result—Saves the responses from each attendee, in addition to the group results, in a .txt file

After you create a poll questionnaire in a meeting, you can save it as an .atp file. You can open the file for use in any meeting.

If you saved a poll questionnaire to a file, you can display the questionnaire on your Polling panel by opening the file.

Note	You can open a poll questionnaire file only during a meeting.

During a meeting, you can publish files that reside on your computer, and meeting attendees can download the files to their computers or local servers.

If a presenter publishes files during a meeting, the File Transfer dialog box automatically appears in your meeting window. You can then download the published files to your computer or a local server.

If the single note taker or closed captions option is set for a meeting, you can designate any participant or closed captionist to be the note taker. When scheduling a meeting, you can set the notes option, or a presenter can set the notes option during a meeting.

If the meeting host or presenter has selected the option to allow participants to take personal notes, you can type your notes on the Notes panel in the meeting window.

If the meeting host has designated you as the single note taker for a meeting, you can type notes on the Notes panel in your meeting window. Your notes are not visible to other meeting participants until you publish them. You can publish your notes at any time during the meeting.

If the meeting host has designated you as the closed captionist for a meeting, you can type captions on the Closed Captions panel in your meeting window. To type captions, you can use either a standard keyboard, or a steno keyboard and machine translation software.

Your captions are visible to other meeting participants in real-time, one line at a time.

If you are taking personal or public notes (meeting minutes) or closed captions during a meeting you can save your notes or closed captions to a text file on your computer. You can also save any notes or closed captions that another note taker or closed captionist publishes on your Notes or Closed Caption panel.

Once you save new notes to a file, you can save changes to the notes or save a copy of the notes to another file.