User Guide for Cisco Unified MeetingPlace Release 8.5.2 (MeetingPlace Scheduling)
Changing Your Meeting Preferences
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Changing Your Meeting Preferences

The Meeting Preferences page displays the business rules that govern how your meetings are scheduled and run. Most of the information was set up by your system administrator when your account was created.

Changing Your Meeting Announcements

Cisco Unified MeetingPlace supports several announcements to help govern your meeting. These announcements can indicate when new participants join or leave your meeting, when the meeting is about to end, when a meeting is extended, and what users will hear when they try to enter your meeting by phone. You can choose to modify these announcements or turn them off entirely.


Tip

If you are in a large meeting that is set to announce each participant upon entry, complete this procedure to change the entry announcement to Silent.

Procedure
    Step 1   Sign in to the Cisco Unified MeetingPlace web scheduling interface.
    Step 2   Select Account.
    Step 3   Select Meeting Preferences.
    Step 4   Set the following:

    Option

    Action

    Entry announcement

    Select an option to indicate what users will hear when a new participant joins the meeting.

    • Beep Only—A short beep is emitted during the meeting to indicate that someone has entered the meeting.
    • Beep + Name—After a short beep, the recorded name of the participant is announced. If you do not hear the name of a participant upon entry, the participant probably did not record a name before entering the meeting. Identify the participant before the meeting begins.
    • Silent—There is no indication that someone has entered the meeting.

    Departure Announcement

    Select an option to indicate what users will hear when a participant leaves the meeting.

    • Beep Only—A short beep is emitted during the meeting to indicate that someone has departed the meeting.
    • Beep+ Name—After a short beep, the recorded name of the participant is announced. If you do not hear the name of a participant upon departure, the participant probably did not record a name before entering the meeting.
    • Silent—There is no indication that someone has departed the meeting.

    End of meeting announcement

    Select Yes if you want the system to announce that your meeting is ending. Otherwise, select No or Group Default.

    Meeting extension announcements

    Select Yes if you want the system to announce when your meeting is extended. Otherwise, select No or Group Default.

    Meeting Entry Mode

    Select an option to indicate what users will hear when they try to join the audio portion of your meetings.

    • Echo Meeting ID—The system repeats the meeting ID so that users can confirm their choice. When users first enter the meeting ID, their ID is repeated for confirmation. After users confirm the meeting ID, they are asked to record their names then placed in the meeting.
    • Skip ID repeat—The system skips the repeat of the meeting ID. When users first enter the meeting, users are asked to record their names then are placed in the meeting.
    • Skip ID repeat and skip names—The system skips the repeat of the meeting ID and recording. When users first enter the meeting ID, they are placed directly in the meeting without recording their names.
    Step 5   Select Submit.
    Related References

    Updating Your Meeting Security Settings

    Procedure
      Step 1   Sign in to the Cisco Unified MeetingPlace web scheduling interface.
      Step 2   Select Account.
      Step 3   Select Meeting Preferences.
      Step 4   Scroll down to the Meeting Security section and modify your settings.

      Field

      Action

      Allow external web participants

      Select an option to indicate whether participants outside of the corporate firewall will be able to access your web meeting.

      • Yes—This schedules your meetings on an external web server and makes your meetings accessible to users attending over the Internet (outside the private corporate network).
      • No—This schedules your meetings on an internal web server and makes your meetings accessible only to users from inside the private corporate network.
      Note   

      This parameter is displayed only if your Cisco Unified MeetingPlace deployment is configured with an external site.

      Password Required

      Select Yes to require a password for all of your meetings. Otherwise, select No or Group Default.

      Who May Skip Password

      Select an option to indicate who does not have to enter a password to join your meeting.

      • Nobody—No one can skip entering the password when joining your meeting.
      • MeetingPlace Profile Users—Any profiled user can skip entering the password when joining your meeting.
      • Invited Profile Users—Only profiled users who are invited to your meeting can skip entering the password when joining your meeting.

      Publicly Listed Meeting

      Select an option to indicate whether this meeting will be displayed on the Find Meetings page when users search for public meetings.

      • Yes—Your meetings are displayed for all users.
      • No—Your meetings are displayed only to meeting invitees.

      Who Can Attend Meeting

      Select an option to indicate who can attend your meetings:

      • Anyone—This meeting is unrestricted. Both profile users and guest users can attend.
      • MeetingPlace Profile Users—All portions of this meeting (audio, web, and video) are restricted to profile users who sign in by using their Cisco Unified MeetingPlace username and password.
      • Invited Profile Users—All portions of this meeting (audio, web, and video) are restricted to profile users who were invited to attend. All invited profile users must sign in by using their Cisco Unified MeetingPlace username and password.
      Step 5   Scroll down to the Meeting Recordings section and determine who can access recordings from your meetings.
      Field Options

      Access Meeting Recordings

      • None—Access is completely restricted. No one can access the recordings associated with this meeting.
      • Anyone—Access is completely unrestricted. Anyone, including guest users, can access recordings associated with this meeting.
      • MeetingPlace Profile Users—Recordings are accessible to any users who sign in by using their Cisco Unified MeetingPlace username and password.
      • Invited Profile Users—Access is restricted to Cisco Unified MeetingPlace profile users who were invited to the meeting. All invited profile users must sign in by using their Cisco Unified MeetingPlace username and password.
      Step 6   (Optional) Scroll down and select Yes for Ask for PIN.
      Step 7   Select Submit.
      Related References

      Changing the Default Video Format

      The Default Video Format option allows you to determine what level of video the system will support during your meetings. Video formats are preconfigured by the system administrator. Users attending your meetings will, at a minimum, have to match your selected video format in order to attend your meetings with video.


      Tip

      To enable the broadest range of video participants, select the lowest video format available.

      Procedure
        Step 1   Sign in to the Cisco Unified MeetingPlace web scheduling interface.


        Example:

        Step 2   Select Account.
        Step 3   Select Meeting Preferences.
        Step 4   Select an option for Default Video Format.

        To see details about format options, select Show Details.

        This selected video format will apply to all of your meetings going forward.

        Related References

        Updating Your Notification Options

        Procedure
          Step 1   Sign in to the Cisco Unified MeetingPlace web scheduling interface.
          Step 2   Select Account.
          Step 3   Select Meeting Preferences.
          Step 4   Scroll down to the Notification Options section and modify your settings.
          Option Action

          Send for Meeting

          Select Yes to have the system send invitees notifications for your meetings. Otherwise, select No or Group Default.

          Notification Priority

          Select the importance of meeting notifications.

          Send if Meeting Changes

          Select Yes to have the system send your invitees updated notifications if information for your meetings changes. Otherwise, select No or Group Default.

          Include Invitee List When Scheduled From Web

          Select Yes to include the list of invitees with your meeting notifications. Otherwise, select No or Group Default.

          Include Meeting Password

          Select Yes to include the meeting password with your notifications. Otherwise, select No or Group Default.

          Step 5   Select Submit.
          Related References

          Setting Cisco Unified MeetingPlace to Prompt for Passwords

          Complete the following procedure if you want the system to prompt users for their profile passwords when they are dialed into your meetings.

          Before You Begin

          This procedure assumes that your Cisco Unified MeetingPlace system supports the outdial feature.

          Procedure
            Step 1   Sign in to the Cisco Unified MeetingPlace web scheduling interface.
            Step 2   Select Account.
            Step 3   Select Meeting Preferences.
            Step 4   Scroll down to the Place a Call Settings section and set Ask for PIN to Yes.
            Step 5   Select Submit.
            Related Concepts
            Related References