Contents

• Joining Cisco Unified MeetingPlace Meetings from Microsoft Outlook
• About Saving Meeting Notifications in your Email Inbox
• Saving Meeting Notifications in Microsoft Outlook 2010
• Saving Meeting Notifications with Microsoft Outlook 2007 and 2003
• Joining a Web Meeting

Joining Cisco Unified MeetingPlace Meetings from Microsoft Outlook

---

About Saving Meeting Notifications in your Email Inbox

When you schedule a Cisco Unified MeetingPlace meeting using Microsoft Outlook, the system sends a meeting notification to all invitees in the default language of the person who scheduled the meeting. Invitees can accept or decline the meeting invitation. If they accept the invitation, the meeting details are added to their Microsoft Outlook calendar.

The Cisco Unified MeetingPlace system also sends meeting notifications whenever you modify or delete a meeting.

By default, meeting notifications are deleted from your email inbox after you accept or decline meetings. If you accept, the meeting information that was in the notification appears in your Microsoft Outlook calendar. You can use the following procedure to save meeting notifications in your email inbox.

Follow the procedure for your version of Microsoft Outlook:

• Saving Meeting Notifications in Microsoft Outlook 2010
• Saving Meeting Notifications with Microsoft Outlook 2007 and 2003

Saving Meeting Notifications in Microsoft Outlook 2010

Before You Begin

Sign in to Microsoft Outlook.

Procedure

---

Step 1	Select File > Options....
Step 2	Select the Mail tab.
Step 3	Scroll down to the Send messages section.
Step 4	Uncheck Delete meeting requests and notifications from Inbox when responding.
Step 5	Select OK three times.

---

Saving Meeting Notifications with Microsoft Outlook 2007 and 2003

Before You Begin

Sign in to Microsoft Outlook.

Procedure

---

Step 1	Select Tools > Options....
Step 2	Select the Preferences tab.
Step 3	Select E-mail Options....
Step 4	Select Advanced E-mail Options....
Step 5	Uncheck Delete meeting request from Inbox when responding.
Step 6	Select OK three times.

---

Joining a Web Meeting

Before You Begin

• Install the Microsoft Outlook plug-in.
• Sign in to Microsoft Outlook.
• Select Calendar.

Procedure

---

Step 1	Double-click the entry for the meeting that you want to attend.
Step 2	If you are attending a recurring meeting, select Open this occurrence and select OK.
Step 3	Select the Join Meeting link. Tip    To join a meeting from the meeting notification email, instead of doing steps 1 and 2, open the email message and select the Join Meeting link.
Step 4	Sign in if necessary.
Step 5	Select Attend Meeting.
Step 6	Join the audio or video portion of your meeting. If you see an Audio Conference window, select a phone number at which you want to receive a call back and then select OK. If you do not see see an Audio Conference window, or the system does not call you, dial the call-in number that appears on the Meeting Info tab and follow the instructions that you hear on the phone.

---