Contents

• Getting Started
• About Installing and Setting Up the Microsoft Outlook Plug-In
• Downloading the Microsoft Outlook Plug-In
• Adding or Editing a Cisco Unified MeetingPlace Server
• Uninstalling the Microsoft Outlook Plug-in
• Updating the Microsoft Outlook Calendar Properties to Not Use Cisco Unified MeetingPlace

Getting Started

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This guide describes how to join and schedule meetings from the Microsoft Outlook Plug-In for Cisco Unified MeetingPlace (MeetingPlace scheduling).

For information about joining and scheduling meetings from the Microsoft Outlook Integration with Cisco WebEx, see the WebEx Integration to Outlook User Guide, available in the Cisco WebEx Meeting Center by selecting Support > User Guides.

• About Installing and Setting Up the Microsoft Outlook Plug-In
• Downloading the Microsoft Outlook Plug-In
• Adding or Editing a Cisco Unified MeetingPlace Server
• Uninstalling the Microsoft Outlook Plug-in

About Installing and Setting Up the Microsoft Outlook Plug-In

Before you can schedule Cisco Unified MeetingPlace meetings from Microsoft Outlook, you must install the Cisco Unified MeetingPlace for Microsoft Outlook plug-in on your computer. If you installed it correctly, you will see the MeetingPlace tab when you create a new meeting request in your Microsoft Outlook calendar. You use this tab to access the Cisco Unified MeetingPlace scheduling form.

Your system administrator may have already installed the Microsoft Outlook plug-in on your system. To see if the Microsoft Outlook plug-in is installed, open Microsoft Outlook and create a meeting request. If you do not see the MeetingPlace tab, your system is not configured to schedule Cisco Unified MeetingPlace meetings from Microsoft Outlook.

Depending on your settings, you may be able to download the Microsoft Outlook plug-in from a Cisco Unified MeetingPlace server.

Note	The Cisco Unified MeetingPlace options offered by your organization may differ from the options described here.

Downloading the Microsoft Outlook Plug-In

Before You Begin

• Close all Microsoft Outlook and Microsoft Office applications.
• Open a web browser.
• Sign in to Cisco Unified MeetingPlace. You cannot download the plug-in unless you are signed in as a profiled user.

Procedure

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Step 1	Select Schedule from Outlook—Download Outlook Plugin. The system displays the File Download—Security Warning window.
Step 2	Select Save.
Step 3	Select a location for the Microsoft Outlook plug-in installation program, then select Save.
Step 4	Go to the location where you saved the installation program.
Step 5	Double-click setup.exe.
Step 6	Select OK to start the installation.
Step 7	Select OK when the installation is complete.
Step 8	Restart Microsoft Outlook.

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Troubleshooting Tips

If you are unable to download the Microsoft Outlook plug-in, contact your system administrator.

Adding or Editing a Cisco Unified MeetingPlace Server

The Microsoft Outlook plug-in comes preconfigured with a default server. Complete this procedure to add or edit the server information.

Before You Begin

• Install the Microsoft Outlook plug-in.
• Sign in to Microsoft Outlook.
• Obtain the URL of the Cisco Unified MeetingPlace server.

Procedure

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Step 1	Select Tools > Options.... Then select the MeetingPlace tab.
Step 2	Do one of the following: Select Add to add a server. Highlight the server name and select Edit to edit a server.
Step 3	Enter or change the following information: In the Name field, enter a name for the server. Make this a name that is easy for you to remember. It does not have to be the actual name of the server. In the Server URL field, enter the URL of the Cisco Unified MeetingPlace server that you want to use to schedule your meetings. It should be in the format http://<hostname>/outlook/mp where <hostname> is the name of the server.
Step 4	Select OK twice.

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Troubleshooting Tips

Contact your system administrator if you do not know the hostname or URL of your Cisco Unified MeetingPlace server.

Uninstalling the Microsoft Outlook Plug-in

How you uninstall a program varies by operating system. If this procedure does not apply to the your PC, then see the documentation for the relevant operating system.

Before You Begin

• Close all Microsoft Outlook and Microsoft Office Applications.

Procedure

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Step 1	From the Windows Start menu, select Control Panel > Add or Remove Programs.
Step 2	Select Cisco Unified MeetingPlace for Outlook.
Step 3	Select Change/Remove.

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Troubleshooting Tips

If you are unable to uninstall the Microsoft Outlook plug-in, contact your system administrator.

What to Do Next

Perform the "Updating the Microsoft Outlook Calendar Properties to Not Use Cisco Unified MeetingPlace" procedure.

Updating the Microsoft Outlook Calendar Properties to Not Use Cisco Unified MeetingPlace

Restriction: This task does not remove the MeetingPlace tab from previously scheduled meetings. You should ignore the MeetingPlace tab after you uninstall the Cisco Unified MeetingPlace plug-in for Microsoft Outlook.

Before You Begin

Complete this task if you uninstall the Cisco Unified MeetingPlace plug-in for Microsoft Outlook from your PC. If you fail to complete this task, then future meetings that you schedule from Microsoft Outlook will continue to display the MeetingPlace tab in the calendar appointment, and when you select that tab you will see a blank page or an error message.

• Complete the "Uninstalling the Microsoft Outlook Plugin" procedure.
• How you update Microsoft Outlook calendar properties varies by operating system and Microsoft Outlook release. If this procedure does not apply to you, then see the documentation for the relevant version of Microsoft Outlook.

Procedure

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Step 1	From the Microsoft Outlook Calendar, select File > Folder > Properties for Calendar.
Step 2	Select the General tab.
Step 3	Find the When posting to this folder, use: field.
Step 4	Select IPM.Appointment.
Step 5	Select OK.

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