Configuration and Maintenance Guide for MeetingPlace 7.1
Configuring Recordings
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Table Of Contents

Configuring Recordings for Cisco Unified MeetingPlace

About Recordings

Recording Resources and Port Usage

Options for Starting Meeting Recordings

Prerequisites for Recording

Restrictions for Recording

How to Configure Recordings

Enabling Users to Record Meetings

Enabling Guest Users to Record Meetings

Configuring System-Wide Recording Parameters


Configuring Recordings for Cisco Unified MeetingPlace

Release 7.1
Revised: April 3, 2011 8:30 pm

•About Recordings

•Prerequisites for Recording

•Restrictions for Recording

•How to Configure Recordings

About Recordings

•Recording Resources and Port Usage

•Options for Starting Meeting Recordings

Recording Resources and Port Usage

The system comes with 50 recording resources. Recording resources are reserved for scheduled meetings that are owned by users whose Can record meetings user profile field is set to Yes.

While recording each meeting, the system uses the following:

•One recording resource

•One voice port

•One video port (meetings for which video resources are reserved)

Only the voice portion of the meeting is recorded in video-enabled meetings for which video resources are not reserved for participants.

Note The system does not use any web ports while recording the web portion of meetings.

When a meeting recording starts the system attempts to use a voice port (and a video port if video resources were reserved for the meeting) in the following order:

1. Port that was reserved for the meeting

2. Any unreserved port

3. Floater port

If the system fails to obtain a voice port, then the meeting cannot be recorded until a voice port is released.

If the system fails to obtain a video port, then only a voice port is used, and only the voice and web portions of the meeting will be recorded.

Note Cisco recommends that you configure additional floater ports if you expect many meetings to be recorded at the same time. See the following:

•System Capacity in the Planning the Capacity of your Cisco Unified MeetingPlace System module in the Planning Guide for Cisco Unified MeetingPlace

•Configuring Meetings and Ports in the Configuring Meetings for Cisco Unified MeetingPlace module

Related Topics

•Installing and Managing Licenses for Cisco Unified MeetingPlace module

•Recording Size in the Configuring the Cisco Unified MeetingPlace Web Server for Optimal Data Storage module

•Configuring Audio Conversion module

Options for Starting Meeting Recordings

•Users with recording privileges can enter #61 in the TUI during the meeting.

•Meeting moderators can select Meeting > Record Meeting... in the web meeting room.

•The system automatically records meetings in the following cases:

–User profiles are configured to automatically record meetings that are scheduled by the user. See Table 1.

–While scheduling a meeting, the user (with recording privileges) sets Automatically start recording to Yes on the More Options page.

Note For end-user information about scheduling meetings and modifying user profiles, see the User Guide for Cisco Unified MeetingPlace at http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.

Table 1 describes how to configure the Auto-start recording user profile field to affect whether and how the system automatically starts recording meetings.

Table 1 User Profile Field Combinations for Automatically Starting Recordings 

Auto-start recording Field Value
When to Use This Combination of User Profile Field Settings

Yes

You want the system to automatically record all meetings that are scheduled by the user.

Yes

You want a meeting participant (with recording privileges) to start recording meetings that are scheduled by the user.

If all meeting participants leave after the meeting recording is started, then you want the system to automatically restart recording if anyone rejoins the meeting.

No

You want meeting participants (with recording privileges) to be able to record meetings that are scheduled by the user without worrying about other meetings utilizing all recording resources.

No

This combination is automatically configured if you disable recording privileges for the user by setting the Can record meetings field to No.


Related Topics

•Field Reference: Add User Profile Page and Edit User Profile Page in the Administration Center Page References for Cisco Unified MeetingPlace module

•Recording Resources and Port Usage

•Enabling Users to Record Meetings

Prerequisites for Recording

•To record the video portions of meetings, you must install the videorecording license. See the Installing and Managing Licenses for Cisco Unified MeetingPlace module.

•We recommend that you use an external storage device to prevent the Web Server from running out of disk space. See "Configuring Shared Storage" in the Configuring the Cisco Unified MeetingPlace Web Server for Optimal Data Storage module.

If you do not use an external storage device, then make sure that you monitor the Alarm Table. If any Web Server disk space shortage issues appear, take immediate action to transfer the recordings to an external storage device.

Caution The Web Server will become inoperable if all the disk space is consumed. Specifically, the end-user web interface will become inaccessible. Also, because recordings on the Application Server will not be replicated to the Web Server, those recordings may be deleted from the system before they can be converted for user playback.

Related Topics

•Recording Resources and Port Usage

•Recording Size in the Configuring the Cisco Unified MeetingPlace Web Server for Optimal Data Storage module

Restrictions for Recording

•Video-enabled meetings are restricted to a maximum meeting recording length of 6 hours, even if no video participants actually attend. Specifically:

–In the user profile of the meeting scheduler, if the Video usage field enables the user to host video meetings, then the meeting recording cannot exceed 6 hours. If this limit is reached during a meeting, the system automatically stops the recording.

–There is no meeting recording length restriction for meetings scheduled by users whose Video usage user profile field is set to Can attend video meetings. Because these users cannot host video meetings, the meetings they schedule are not video-enabled.

•The default system configuration for video-enabled recording requires H.264 to be the highest priority in the list of supported video codecs for 7.1.

–Log into Audio blade.

–Select MCU > Services.

–Highlight the service code and select edit > Advanced video Settings.

–Add H.264 to Selected and make to be the first in the list.

•The system allows a maximum of 50 concurrent meeting recordings. Nevertheless, the supported number of concurrent recordings depends on the Application Server model, the configured and utilized capacity of your system, and the type of media (voice, video, web) being recorded.

For detailed recording limitations, see the Cisco Unified MeetingPlace data sheet at http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_data_sheets_list.html.

•Cisco Unified MeetingPlace does not record Cisco WebEx meetings, even though the audio portion is held on the Cisco Unified MeetingPlace system. This restriction applies to all meetings that are scheduled to use Cisco WebEx web conferencing, even if participants never join the web meetings.

Instead, Cisco WebEx meetings are recorded through Cisco WebEx Network-Based Recording (NBR) and stored on the Cisco WebEx site. The recording capacity is determined by the Cisco WebEx account.

•The Application Server can store up to:

–500 hours of audio recordings or 80 hours of video recordings on a Cisco MCS 7835.

–1000 hours of audio recording or 160 hours of video recordings on a Cisco MCS 7845.

Cisco Unified MeetingPlace meeting recordings are only initially stored on the Application Server. Shortly after each recorded meeting ends, the Replication Service copies the meeting recording from the Application Server to the Web Server, where the recording is converted and stored for user playback.

Every day at 2 a.m. (local server time), the system purges all recordings on the Application Server that are older than 24 hours. To display the available disk space for recordings (/mpx-record directory) on the Application Server, log in to the CLI and enter df -k.

Note If the /mpx-record disk space on the Application Server ever becomes 90% utilized, the system generates a minor alarm and does not allow any more recordings to begin until sufficient disk space is freed by the daily 2 a.m. purge. If recordings in progress cause the disk space to become 97% utilized, then the system stops all recordings. In the unlikely event that the disk space becomes 100% utilized, the system generates a major alarm, and you need to contact Cisco TAC.

Related Topics

•Recording Resources and Port Usage

•Integrating Cisco Unified MeetingPlace with Cisco WebEx module

•Replication Service in the Configuring the Cisco Unified MeetingPlace Web Server for Optimal Data Storage module

•Configuring the Cisco Unified MeetingPlace Web Server for Optimal Data Storage module

•Using the Command-Line Interface (CLI) in Cisco Unified MeetingPlace module

How to Configure Recordings

•Enabling Users to Record Meetings

•Enabling Guest Users to Record Meetings

•Configuring System-Wide Recording Parameters

Enabling Users to Record Meetings

Before You Begin

See the "Prerequisites for Recording" section.

Procedure

Step 1 Log in to the Administration Center.

Step 2 Select User Configuration.

Step 3 Select User Groups or User Profiles, depending on whether you want to configure a user group or an individual user profile.

Step 4 Select Edit or Add New, depending on whether you want to configure an existing or a new user group or user profile.

Step 5 Set the Can record meetings field to Yes.

Step 6 (Optional) Configure the following fields:

•Who can access

•Auto-start recording

Tip See "User Profile Field Combinations for Automatically Starting Recordings" on page 3.

Step 7 Select Save.

Related Topics

•Field Reference: Add User Profile Page and Edit User Profile Page in the Administration Center Page References for Cisco Unified MeetingPlace module

•Options for Starting Meeting Recordings

•Restricting Access to Recordings and Attachments in the Securing the Cisco Unified MeetingPlace System module

•Configuring System-Wide Recording Parameters

What To Do Next

To give recording privileges to guests, proceed to the "Enabling Guest Users to Record Meetings" section.

Enabling Guest Users to Record Meetings

Before You Begin

See the "Prerequisites for Recording" section.

Procedure

Step 1 Log in to the Administration Center.

Step 2 Select System Configuration > Usage Configuration.

Step 3 Set the Guests can lock and record meetings field to Yes.

Step 4 Select Save.

Step 5 Select User Configuration > User Profiles.

Step 6 Enter guest in the search field.

Step 7 Select Edit for the guest profile.

Step 8 Set the Can record meetings field to Yes.

Step 9 Select Save.

Related Topics

•Field Reference: Usage Configuration Page in the Administration Center Page References for Cisco Unified MeetingPlace module

•Field Reference: Add User Profile Page and Edit User Profile Page in the Administration Center Page References for Cisco Unified MeetingPlace module

•Configuring System-Wide Recording Parameters

Configuring System-Wide Recording Parameters

Procedure

Step 1 Log in to the Administration Center.

Step 2 Select System Configuration > Meeting Configuration.

Step 3 Configure the following fields:

•Maximum meeting message length (minutes)

•Maximum meeting name length (seconds)

•Maximum participant name length (seconds)

Step 4 Select Save.

Related Topics

•Field Reference: Meeting Configuration Page in the Administration Center Page References for Cisco Unified MeetingPlace module

•Restricting Access to Recordings and Attachments in the Securing the Cisco Unified MeetingPlace System module

•Recording Size in the Configuring the Cisco Unified MeetingPlace Web Server for Optimal Data Storage module

•Configuring Audio Conversion module