Table Of Contents

Introducing Cisco Unified MeetingPlace SMTP E-Mail Gateway

About Cisco Unified MeetingPlace SMTP E-Mail Gateway

How E-Mail Notification Works

Introducing Cisco Unified MeetingPlace SMTP E-Mail Gateway

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See the following sections in this chapter:

•About Cisco Unified MeetingPlace SMTP E-Mail Gateway

•How E-Mail Notification Works

About Cisco Unified MeetingPlace SMTP E-Mail Gateway

Cisco Unified MeetingPlace SMTP E-Mail Gateway is a Cisco Unified MeetingPlace application that you install on a Microsoft Windows server. This application allows Cisco Unified MeetingPlace to use your corporate Simple Mail Transfer Protocol (SMTP) e-mail server to distribute e-mail notifications to invited participants about meetings that are scheduled by using Cisco Unified MeetingPlace. Cisco Unified MeetingPlace SMTP E-Mail Gateway distributes e-mail notifications when a meeting is scheduled, changes are made, or the meeting is canceled.

The Cisco Unified MeetingPlace SMTP E-Mail Gateway allows you to do the following:

•Distribute e-mail notifications for scheduled, rescheduled, or canceled Cisco Unified MeetingPlace meetings

•Distribute meeting attachments with meeting notifications

•Provide a link in the e-mail notification that users can use to join the audio, data, or video portion of a Cisco Unified MeetingPlace meeting

•Notify the meeting scheduler that consecutive meetings have not been attended or that the term set for scheduled meetings is about to expire

How E-Mail Notification Works

The following is an overview of how Cisco Unified MeetingPlace distributes e-mail notification to users who are invited to attend a meeting:

1. A user schedules a meeting in Cisco Unified MeetingPlace.

2. The Cisco Unified MeetingPlace Audio Server places a notification of the schedule in a post office box.

3. Cisco Unified MeetingPlace SMTP E-Mail Gateway then completes the following:

–Gets the schedule notification from the post office.

–Verifies that the user profile of the scheduler is configured to send notifications.

–Reviews the schedule and determines which notification template to use to create the e-mail messages that will be distributed to the invited participants.

–Verifies that the user profiles of meeting invitees are configured to receive notification.

–Uses the information in the schedule and in Cisco Unified MeetingPlace user profiles to create an e-mail message for each invited participant.

–Passes these messages to the corporate SMTP e-mail server to distribute to the participants.