Installation Planning Guide for Cisco Unified MeetingPlace Release 5.3
Database Planning

Table Of Contents

Database Planning

Company-Specific Information

System Configuration Information

Telephony Configuration Information

Cisco Unified MeetingPlace Port Access Types

Defining Telephony Access

Creating Port Groups

Configuring Individual Ports

Monitoring Cisco Unified MeetingPlace with SNMP

Server Configuration

Cisco Unified MeetingPlace Port Types

User Information

Creating User Groups

Planning for Groups and Teams

Creating User Profiles

Importing User Profile and Group Information

Importing with Cisco Unified MeetingPlace Directory Services

Importing Files Manually

Import Database Default Fields

Required File Format

Database Planning Worksheets

Worksheet 5-1  Usage Parameters

Worksheet 5-2  Scheduling Parameters

Worksheet 5-3  Company Information

Worksheet 5-4  Flex Fields

Worksheet 5-5  Telephony Access

Worksheet 5-6  Ports

Worksheet 5-7  Port Groups

Worksheet 5-8  System Parameters

Worksheet 5-9  Reservationless Meetings Requirements

Worksheet 5-10  Reservationless Meetings System-Wide Parameters

Worksheet 5-11  Network Management Information

Worksheet 5-12  Network Management Communities

Worksheet 5-13  Server Configuration

Worksheet 5-14  NS Site Configuration

Worksheet 5-14  Multiserver Meeting Requirements

Worksheet 5-15  Other MeetingPlace Servers

Worksheet 5-16  User Groups

Worksheet 5-17  User Profiles


Database Planning


This chapter describes the categories of information you need for configuring the Cisco Unified MeetingPlace Audio Server database:

Company-Specific Information

System Configuration Information

User Information

Database Planning Worksheets

The Cisco Unified MeetingPlace database includes four types of information, as described in Table 5-1.

Table 5-1 Database Information Types

Information Type  
Description

Company-specific information

Tailors Cisco Unified MeetingPlace for your company. It includes general information, administrative information, and information that controls meeting scheduling. See the "Company-Specific Information" section.

System configuration information

Identifies the Cisco Unified MeetingPlace hardware and software. It also describes the interface between your system, the telephone network, and the LAN. See the "System Configuration Information" section.

User information

Identifies who has access to the Cisco Unified MeetingPlace functions and which system functions are available to each person. See the "User Information" section.

Meeting settings information

Identifies the various meeting categories that have been created. See the "Database Planning Worksheets" section.


Company-Specific Information

Company-specific information includes general information about your company and parameters that tailor the way Cisco Unified MeetingPlace operates. This information limits the total number of user licenses that can be involved in meetings at one time and determines meeting scheduling criteria. It also defines system-wide defaults for managing meetings.

Table 5-2 describes the information you need to:

Decide what default scheduling and usage parameters Cisco Unified MeetingPlace should use

Define port availability for meetings

Table 5-2 Company-Specific Information

Information  
Description

Usage parameters

Usage parameters establish default values for the parameters that control basic Cisco Unified MeetingPlace operations. These parameters govern security, alarm handling, getting assistance, and outdial. The Usage Parameters window includes a default time zone for the location of the system. This time zone is calibrated to the system's internal clock.

Scheduling parameters

Meeting scheduling parameters control the meetings scheduled at your location. The settings determine how many conference ports on your system can be reserved for meetings at one time.

Meeting guard times

The Scheduling Parameters window includes meeting guard times, which ensure that meetings do not overlap each other and that two meetings are not scheduled back-to-back with the same meeting ID number.

Guard times may also determine how early someone can call into a meeting before its scheduled start time, how long a meeting can be extended, and when ports should be released. Back-to-back reservationless meetings are allowed regardless of guard times. The guard time for reservationless meetings is equal to 0 (zero). For more information, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

Company information

Company information describes your organization, such as your company name, address, and the names and telephone numbers of people who will be primary contacts for Cisco Unified MeetingPlace service representatives, and whom to call when you need help with the system.

Flex fields

System administrators can customize specific meeting fields to your particular business needs. Use flex fields to track company- or site-specific information by profile or meeting.

Flex fields record information to specify the type of field, title associated with the field, import title used for reporting, protection level of the field, whether users must choose field values from a list of possible entries (which you create), and whether a flex field requires a value.


System Configuration Information

System configuration information controls how Cisco Unified MeetingPlace operates at your company. You provide two types of configuration information:

Information describing the telephony and video configuration

Information describing the LAN to which Cisco Unified MeetingPlace is connected

Telephony Configuration Information

Telephony configuration information includes port access information that determines which services are available to callers.

Telephony configuration information also describes the type of signaling used by each port. Because multiple ports can use the same signaling, the database lets you organize any of the 1152 Cisco Unified MeetingPlace ports into port groups. Port groups define signaling information for multiple ports simultaneously.

This section describes the information you need to:

Assign an access type to each port

Decide whether to define port groups

Cisco Unified MeetingPlace Port Access Types

The Cisco Unified MeetingPlace services available to callers are determined by the port access type that the system assigns to the call. Cisco Unified MeetingPlace includes three port access types, as described in Table 5-3.

Table 5-3 Port Access Types

Port Access Type  
Description

Meeting access

Allows callers to attend meetings.

Profile access

Allows callers to attend meetings, schedule meetings, and listen to recorded meetings and messages, and change information in their user profiles. For more information, see the "User Information" section. Callers without user profiles cannot schedule meetings and do not have user profile privileges.

Combined access

Available only to users with user profiles. Combined access allows callers to attend meetings, schedule meetings, listen to recorded meetings and messages, and change information in their user profiles.


When Cisco Unified MeetingPlace receives dialed number information (DID/DNIS), the port access type the system assigns to a call is determined by the access type assigned to the telephone number used to reach it.

When Cisco Unified MeetingPlace does not receive dialed number information, the port access type that the system assigns to a call is determined by the access type you assign to the port that is handling the call.

Defining Telephony Access

Table 5-4 describes the telephony access by country.

Table 5-4 Telephony Access

Country  
Telephony Access

European Union

Cisco Unified MeetingPlace can receive both DDI/DNIS and ANI/CLI (the European equivalent of ANI) when it is connected to the telephone network through E1 PRI trunks.

Hong Kong

Cisco Unified MeetingPlace can receive both DNIS and Automatic Number Identification (ANI) when it is connected to the telephone number through T1 PRI trunks.

U.S. and Canada

Cisco Unified MeetingPlace can receive dialed number information (DID/DNIS or DDI information) when it is connected to the telephone network through T1 trunks using E&M Wink Start signaling. When the system receives dialed number information, you can assign different port access types to blocks of telephone numbers and reserve the numbers in each block for certain uses.

Dialed Number Information (DNI) digits can be received with T1 PRI trunks. In addition, T1 PRI can provide Calling Party Number information, which T1 CAS does not usually provide.


For example, you can assign the following:

Meeting access to one block of numbers to reserve those numbers for callers who only want to attend a meeting

Profile access to a third block for callers with profiles

Combined access to a fourth block for all callers

If Cisco Unified MeetingPlace receives dialed number information, you must decide how many numbers to reserve for each use. If the system does not receive dialed number information, the configuration information you provide for each port determines the port access types.

Creating Port Groups

To configure multiple ports at one time, organize ports into port groups. The configuration information you enter for the port group, which includes a port access type, applies by default to all ports assigned to the group in the absence of either individual port configuration information or a DID/DNIS access plan.

Remember the following information:

Port groups are optional, although a port must belong to a port group to be used for outdial.

Default port groups are assigned as follows:

Port Group
For

0

PSTN

1

IP

2

E1

3

T1 PRI


Configuring Individual Ports

Some configuration information for individual ports is included in a port group definition. Unless you want different information for an individual port than for the group, you only provide this information for the group. Individual port information takes precedence over port group information.

Port configuration information includes a port access type. When Cisco Unified MeetingPlace receives dialed number information, the DID/DNIS access plan determines which type is assigned to a call. If, however, the system cannot use the DID/DNIS or DDI information it receives from the network (for example, the network passes incorrect digits to Cisco Unified MeetingPlace), the configuration information you provide for individual ports determines the port access type.

If your system does not receive dialed number information, decide which access types to assign to each port or group of ports that connect Cisco Unified MeetingPlace to the telephone network.

Monitoring Cisco Unified MeetingPlace with SNMP

You can monitor Cisco Unified MeetingPlace by using the Cisco Unified MeetingPlace SNMP option. This feature uses the Simple Network Management Protocol (SNMP) Release 1 and supports MIB-II.

If your server has a SNMP management tool, you can configure this feature to give you network status information and management access to Cisco Unified MeetingPlace through your network management system. Trap messages are sent to all configured trap community addresses in the following circumstances:

The system starts up (coldstart trap)

The system generates an alarm (there several different trap types)

The SNMP option consists of two components that you must configure:

Network Management Information, which determines the UDP port number used for SNMP queries and allows SNMP queries to be disabled (for higher security).

Network Management Communities, which determine the IP address(es) where trap messages will be sent and the community names used for queries (like a password).


Caution You must load MIB files into your monitoring system and configure them for the trap messages to display properly. For more information, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

Server Configuration

Using the Server and NS Site Configuration topics, you enter address information for the Cisco Unified MeetingPlace server on your LAN. Default information is filled in during installation, but you can make changes based on your planning worksheet information. The parameters also include the number of conference and access ports on each server at your company.

Using the Other MeetingPlace Servers topic, you enter information about your company's other Cisco Unified MeetingPlace servers if you conduct multiserver meetings, whether manual or automatic. These other servers may be geographically dispersed in other states or countries. For more information about multiserver meetings, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

Cisco Unified MeetingPlace Audio Server is not aware of DNS. You cannot ping hostnames or use DNS hostnames for configuration.

Cisco Unified MeetingPlace Port Types

The ports that connect Cisco Unified MeetingPlace to the telephone and video network are classified as access ports and conference ports. All ports are access ports, and a subset of access ports are also preconfigured as conference ports. However, there is no difference between an access port and a conference port.

When the system needs ports to set up a conference call or add people to a call in progress, it allocates them from the pool of available conference ports. If your access ports have all been preconfigured as conference ports and the system requires all available ports, it takes them all. Except for the people attending meetings, no callers can reach Cisco Unified MeetingPlace (for example, to schedule a meeting).

Several safeguards ensure that ports are always available for uses other than conference calls, such as scheduling meetings:

Some conference ports are classified as contingency ports. The system keeps these ports in reserve so that people who are participating in a meeting can reach a contact or attendant for assistance. A meeting scheduling parameter determines how many ports in your system are contingency ports.

Some remaining conference ports are classified as floater ports (or floating ports). Floater ports float between meetings, and are used when an additional caller joins a meeting that is already full. A meeting scheduling parameter determines how many ports are floater ports.

Sometimes your access ports are not all preconfigured as conference ports. The number of conference port licenses you acquire, as listed on your order schedule, is the number of conference ports in your system.

Figure 5-1 shows the uses for access ports and conference ports.

Figure 5-1 Access Ports and Conference Ports Uses

1

Access ports reserved to schedule and listen to recorded meetings

3

Floater ports, reserved to handle unexpected meeting attendance

2

Contingency ports reserved to handle call transfers to contacts for attendant

4

Ports in use or reserved for meetings


User Information

Most people who use Cisco Unified MeetingPlace must be assigned a user profile. User profiles identify and define the limits of user access. The information in each person's user profile identifies the person as an end user, a contact, attendant, or system administrator. User profiles also contain administrative and preference information.

Because multiple users might share common attributes, the database includes user groups, with which you enter information for several users simultaneously. You can also import profile information from another database (for example, from your voice-mail or e-mail system).

A user profile is required for anyone who wants to schedule a meeting, including vendors, consultants, and other people who may not work for your company. People who use Cisco Unified MeetingPlace only to attend meetings or listen to recorded meetings do not need user profiles.

Remember the following information:

Synchronization between the Cisco Unified MeetingPlace database and a corporate database is automatic if you have Cisco Unified MeetingPlace Directory Services integration installed. For more information, see the Administrator Guide for Cisco Unified MeetingPlace Directory Services.

If no value is specified for a user group field, the default is the value for that field in the guest profile. Ensure you have the correct information by reviewing the guest profile settings before you enter user profiles and user groups.

Creating User Groups

When you have several users with common attributes, create a user group with those attributes. Then, assign the individual users to the user group. Doing so saves the time and energy of creating and maintaining duplicate information, and reduces errors. The information defined for the user group applies to every user who belongs to the group. (For information about defining user profiles, see the "Creating User Profiles" section.

Each person who belongs to the user group must also have an individual user profile. When their profile information differs from the information for their user group, the user profile information takes precedence.

We recommend that you create user groups before you create user profiles.

To set up user groups, you can do either of the following:

Set up groups based on a user's class of service (as described in the "Planning for Groups and Teams" section).

Define groups by region, department, or level of management, and then assign a contact to represent each functional group. Additionally, your company may define particular groups by their billing codes.

Planning for Groups and Teams

As you plan a database, understanding the differences between the following terms is important:

Teams define users who will most likely attend the same meeting. Users can belong to multiple teams.

Groups define users with a shared set of attributes, like common system settings (such as class-of-service or regions) and other common business characteristics (such as departments, levels of management, or billing codes). Users are assigned to only one group.

Table 5-5 shows user groups defined by class-of-service. (Class-of-service is noted by shaded rows.)

Table 5-5 Planning Groups and Teams

 
Sample 1:
Restricted Users
Sample 2:
Standard Users
Sample 3:
Executive Users
Group Information

Name

Minimum Privilege

Standard Privilege

Executive Privilege

Number

1

2

3

Billing code

Your choice (optional)

Your choice (optional)

Your choice (optional)

Default mtg category

Your choice

Standard

Your choice

Group active?

Yes

Yes

Yes

Group Defaults

User ID of contact

Your choice (optional)

Your choice (optional)

Your choice (optional)

Time zone

Your choice

Your choice

Your choice

Language

Your choice

Your choice

Your choice

Abbreviated prompts?

No

No

No

Meeting Recording Defaults

Able to record mtgs?

No

Yes

Yes

Record meetings?

No

Yes

Yes

Who can access

Anyone

Anyone

Anyone

Auto-start recording?

No

No

No

Attachment access ordering

Play most recent first

Play most recent first

Play most recent first

Display mtg to everyone?

No

No

No

Outdial Meeting Defaults

Can call out from mtgs?

No

Yes

Yes

Can schedule guest outdial mtgs?

No

Yes

Yes

Allow outdials to guests from web?

No

Yes

Yes

Max outdials per mtg

0

5

Unrestricted

Can call other servers?

No

Yes

Yes

Ask for profile password?

No

No

No

Digit translation table

0

Your choice

Your choice

Meeting Preferences

Allow Internet access?

No

No

Yes

Restrictions

Scheduling restrictions

Near Term Mtg Limit (5)

Unrestricted

Unrestricted

Max mtg length (min)

60

Same as system default

Same as system default

Max # of attachments

0

5

30

Max # teams allowed

0

10

60

Receiving Notifications

Enable to receive?

Yes

Yes

Yes

Include attachments

Yes

Yes

Yes

Type of e-mail system

Your choice

Your choice

Your choice

Preferred delivery method

None

Your choice

Your choice

Alternate delivery method

Non

Your choice

Your choice


Creating User Profiles

Any user who will schedule meetings in Cisco Unified MeetingPlace must have a user profile. User profiles identify each user to the system and classify the system access that each user requires.

The classification assigned to a user determines which Cisco Unified MeetingPlace features the user can access. When users attend meetings, Cisco Unified MeetingPlace identifies them by their user profiles and assigns them privileges based on their profiles. For example, a profile determines whether a person can outdial during a meeting.

To allow users without profiles to attend meetings, a guest profile (profile number 0000) resides on the system. This profile defines the privileges of all guests and is used whenever users do not identify themselves to the system. System administrators can modify the guest profile but they cannot delete it.

The guest profile acts as a template. When you create a user profile, the profile derives its attributes from the guest profile. However, the guest profile does not provide values for the first name, last name, user ID, and profile number fields.

Because two users cannot have the same user ID or profile number, the values for these fields must be unique. Table 5-6 describes suggested values to assign to user IDs and profile numbers that will be easy for your users to remember.

Table 5-6 User Profile Fields Suggested Values

Profile Field  
Suggested Value

User ID

Network login, first name followed by last initial, or e-mail address

Profile number

Employee number or telephone/extension number


After you create user profiles, users can change their meeting preferences.

Each person's user profile includes a time zone setting. Set the time zone to reflect the geographical location in which users do business. When a user schedules a meeting, the system uses the home time zone setting to determine the time. For guest profiles, set the time zone to the location of the Cisco Unified MeetingPlace system.

Remember the following information:

For a description of each parameter in a user's profile, see Worksheet 5-15  Other MeetingPlace Servers.

One of the most important settings in the guest profile is whether to allow users to outdial. To help prevent unauthorized outdialing from your system, we recommend that guest participants not be allowed to outdial.

Reservationless meetings use profile numbers as reservationless meeting IDs. When the Reservationless Meetings feature is turned on, profile numbers cannot match existing meeting IDs. If you try to create a profile number that matches an existing meeting ID, the system notifies you of the conflict. To resolve the conflict, either change the meeting ID or assign a different profile number for the user.

Importing User Profile and Group Information

If the information required for user profiles or user groups already exists in another database, such as an e-mail directory, a voice-mail directory, or a human resources database, you can import the profile information directly into the Cisco Unified MeetingPlace database. Use either of these options:

Importing with Cisco Unified MeetingPlace Directory Services

Importing Files Manually

Importing with Cisco Unified MeetingPlace Directory Services

Using a directory service, a company can store information about all its resources and personnel in one place, and allow other applications to access that information from a single source. Using the Directory Services integration application decreases the cost of managing information, which increases control and consistency of information, and makes security uniform across applications.

Cisco Unified MeetingPlace Directory Services synchronizes information in your corporate directory server with information in Cisco Unified MeetingPlace Audio Server. It interacts with common corporate directories such as Microsoft Active Directory and Netscape Directory Server through Lightweight Data Access Protocol (LDAP).

Information about new employees is entered into the corporate directory when they join the company. Cisco Unified MeetingPlace Directory Services detects the addition and instantly creates a profile for new employees. As employees change departments and offices, their contact information changes. To ensure that Cisco Unified MeetingPlace has the most accurate information, changes to a person's information in the corporate directory are recognized and replicated on Cisco Unified MeetingPlace Directory Services. These automatic profile updates ease system use and limit calls to the help desk.

For more information, see the Administrator Guide for Cisco Unified MeetingPlace Directory Services.

Importing Files Manually

If you do not have Cisco Unified MeetingPlace Directory Services installed, you must complete a manual file import. To simplify this process, you can import only those fields that contain profile- or group-specific information, such as user IDs, profile numbers, group names, group numbers, and contact information (such as e-mail addresses and phone numbers).

Before you perform a manual file import, remember the following information:

Only the User ID (Uid) and Profile number (Prfnum) fields are required. Any fields that are not included in the import file automatically derive their value from either the guest profile or the user group to which the user has been assigned.

If you do not assign users to groups, make sure the settings in the guest profile are correct for the users you add to the system. For example, to allow users to outdial from meetings when the value of the guest profile's Can Call Out from Mtgs parameter is No, change this setting in the guest profile before importing the profiles. After importing, make sure the values for the guest profile are correct.

If you assign users to groups, you must include the Group Name or Group Number field in the import file.

You must use unique values for the user ID and profile number. For example, if you import the data from your voice-mail system, use each person's telephone number as the profile numbers. If an e-mail system database is your source, use the person's e-mail user ID as the Cisco Unified MeetingPlace user ID. If used, the group name and group number values must also be unique.

In Table 5-7, note the following points:

Items marked with an asterisk (*) identify user-specific fields. These are the most important fields to include in the import file when adding users to the system.

Items marked by two asterisks (**) identify group-specific fields. These are the most important fields to include in the import file when adding groups to the system.

Use the entries in the Field Length column for fields whose value length is limited.

For the Type of Value or Value Choices column, active values can be y or yes; n or no; gd or group default. Values are not case sensitive.

For the First Search, Second Search, and Third Search fields, entering gd in any of these fields automatically enters the same value in the other two search fields. (For example, entering gd in First Search enters gd in the Second Search and Third Search fields.)

Table 5-7 Manual File Import Fields

Field  
Abbreviation
Field Length
Type of Value, or Value Choices

First name*

Fnm

17

Alphanumeric

Last name*

Lnm

17

Alphanumeric

User ID*

Uid

17

Alphanumeric

Encrypted user password

EncryptedUserPWD

11

Users cannot edit this field.

This is a read-only field used to re-import encrypted passwords previously exported from Cisco Unified MeetingPlace.

Last changed

Wfpasswordlastchanged

MM/DD/YYYY HH:MM

Profile number*

Prfnum

17

Numeric

Encrypted profile password

EncryptedProfilePWD

11

Users cannot edit this field.

This read-only field is used to re-import encrypted passwords previously exported from Cisco Unified MeetingPlace.

Last changed

Vupasswordlastchanged

MM/DD/YYYY HH:MM

Type of user*

Utype

Enduser/contact/attendant/sysmgr

Internet e-mail address*

InternetEmailAddr

127

Alphanumeric

Time zone*

Tzcode

Numeric—group default

See the Configuration Guide for Cisco Unified MeetingPlace Audio Server Release 5.3, for numeric values of time zones. In MeetingTime, use the Time Zone Import Codes selection in the Configure tab.

Phone number*

Phnum

32

Numeric

Allowed characters:
( ) , - " " space

Alternate phone number*

AltPhNum

32

Numeric

Allowed characters:
( ) , - " " space

Pager phone number*

Pgrnum

32

Direct Dial—pager number/
Non Direct Dial—user's pager information number (PIN)

Type of pager

Pgrtype

None/didpager/nondidpager/group default

First Search

1stSearch

None/main/alternate/pager/gd

Second Search

2ndSearch

None/main/alternate/pager/gd

Third Search

3rdSearch

None/main/alternate/pager/gd

User active?

Uactive

Yes/no/locked/group default

Group name**

Name

11

Alphanumeric

Group number**

Grpnum

17

Numeric

Abbreviated prompts

Abbprmpts

Yes/no/group default

Billing code

Bcode

17

Alphanumeric—group default

Default mtg category

Meetingcategory

Alphanumeric (name of existing meeting category)—group default

Able to record mtgs

Canrecord

Yes/no/group default

Record meetings

Recordmtgs

Yes/no/group default

Who can access

Whocanlstn

None/anyone/invtdusrs/users/group default

Auto-start recording

Autostrtrcrd

Yes/no/group default

Attachment access ordering

Playattlstfifo

Play most recent first/play in order submitted/group default

Display mtg to everyone

Fallowguestview

Yes/no/group default

Max outdials per mtg

Maxvuiodspermtg

Numeric—0 to 500/
10000 (unrestricted)/
group default

Can call out from mtgs?

Cndial

Yes/no/group default

Can call other servers?

Fcaninviteremoteservers

Yes/no/group default

Can schedule guest outdial mtgs?

Canallowguestoutdial

Yes/no/group default

Allow outdials to guests from Web

Allowguestoutdial

Yes/no/group default

Ask for profile password

Pwdonoutdial

Yes/no/group default

Digit translation table

Odxlattablenum

Numeric—0 to 15/
group default

Entry announcement

Annentry

Beepname/beep/none/group default

Departure announcement

Anndpart

Beepname/beep/none/group default

Screened entry

Screntry

Yes/no/group default

Skip pre-meeting options

Shrtmnus

Yes/no/group default

Disable roll call

Disablerollcall

Yes/no/group default

Password required

Pwdreq

Yes/no/group default

Who can attend

Whocanattnd

Anyone/users/invtdusrs/group default

Lecture mtg attend sttgs

Fstartpeopleinvwr

AdmitAsListeners/StartInWaitingRm/
StartMtgWithFloorOpen/Reservationless Mtg/group default

Scheduling restriction

Maximmedmtgsperday

Numeric—0 to 50/
10000 (unrestricted)/
10001 (cannot schedule)/
group default

Max mtg length (min)

Maximummeetinglength

Numeric—0 to MaximumMeetingLength/
group default

Max # of attachments

Mxattsprmtg

Numeric—0 to 30/group default

Max # teams allowed

PublicIallowed

Numeric—0 to 1000

Can chg mtg ID via phone

CanChangeMtgID

Yes/no/group default

Enabled for this mtg

Sndnotifs

Yes/no/group default

Include attachments

Autodistatts

Yes/no/group default

Priority

Dfltnotifprio

Low/normal/urgent/group default

Send if mtg changes

Sndnotifonmtgch

Yes/no/group default

Include participant list

Sndinvlstwnotif

Yes/no/group default

Include password

Sndmtgpwdwnotif

Yes/no/group default

Enable to receive

Rcvnotifs

Yes/no/group default

Include attachments

Rcvattswnotif

Yes/no/group default

E-mail address

Emailaddr

255

Alphanumeric

Type of E-mail system

Emailtype

None/ccmail/lotusnotes/msmail/
group default

Preferred delivery method

Prmrynotifprf

None/email/group default

Alternate delivery method

Altnotifprf

None/email/group default

Method of attending

Attndprf

Usercallsin/syscallsuser/syspagesuser/
notattend/sysfindsuser

Off at mtg startup?

Fqnadisabled

Yes/no/group default

Notify attendees about Q&A

Qnanotify

Yes/no/group default

Q&A introduction

Announceqarr

Yes/no/group default

Q&A departure

Announceqdep

Yes/no/group default

Automatically ask next question

Fautoproenabled

Yes/no/group default

More than one question per site?

Concurrentquestion

Yes/no/group default

Tell my position in line

Ftellpartpos

Yes/no/group default

Disable floor warning prompt

FadvanceInfo

Yes/no/group default

Flex Field 1

profileflex1

17

Text/number/date/yes/no/group default

Flex fields are customizable. Use MeetingTime to enter new names for these fields to create additional profile values.

Flex Field 2

profileflex2

17

Text/number/date/yes/no/group default

Flex Field 3

profileflex3

17

Text/number/date/yes/no/group default

Flex Field 4

profileflex4

17

Text/number/date/yes/no/group default

Flex Field 5

profileflex5

17

Text/number/date/yes/no/group default

Flex Field 6

profileflex6

17

Text/number/date/yes/no/group default

Flex Field 7

profileflex7

17

Text/number/date/yes/no/group default

User ID of contact

Ctctuid

Alphanumeric

Recorded profile name?

Vname

Recorded/not recorded

Date user last scheduled an immediate meeting

dayoflastimmedmtg

MM/DD/YYYY hour/minute

Number of immediate meetings

Numimmedmtgsonthat
day

Numeric—0 to 1000

Number of group-wide teams the user can create

Groupulallowed

Numeric—0 to 1000

Number of private teams the user can create

Privateulallowed

Numeric—0 to 1000

Profile user's selected language

Vlanguage

English (USA)/group default

Whether user prefers end meeting warning turned on or off

fEndMtgWarn

Yes/no/group default

Whether user prefers meeting extend prompts turned on or off

fMtgExtendPrompts

Yes/no/group default

Single System Image-System ID

SSI-System ID

Reserved for future use

Single System Image-Roll Map ID

SSI-RollMapID

Reserved for future use

Single System Image-Site ID

SSI-SiteID

Reserved for future use

Used in a profile import file to change user ID of an existing user

newuid

17

Alphanumeric

Used in a profile import file to change the profile number of an existing user

newprfnum

17

Numeric


Import Database Default Fields

Table 5-8 describes the import database default fields.

Setting the following values to Yes overrides any group default values for these fields.

Table 5-8 Import Database Default Fields

Field  
Abbreviation
Type of Value, or Value Choices

Abbreviated prompts

IsAdvancedPromptsIsDefault

Yes/no

Departure announcement

NamedDisconnectIsDefault

Yes/no

Entry announcement

NamedIntroductionIsDefault

Yes/no

Password required

PasswordRequiredIsDefault

Yes/no

Screened entry

ScreenedIntroductionIsDefault

Yes/no

Billing code

BillCodeIsDefault

Yes/no

User active?

IsActiveIsDefault

Yes/no

Allow guest outdial in mtgs

CanOutdialIsDefault

Yes/no

User ID of contact

IsContactIDDefault

Yes/no

Time zone

TimeZoneIsDefault

Yes/no

Skip pre-meeting options

IsQuickMtgEntryAllowedDefault

Yes/no

Ask for profile password on guest outdial

IsPasswordRequiredOnODDefault

Yes/no

Record meetings

RecordMeetingsIsDefault

Yes/no

Who can attend

IsMeetingRestrictionDefault

Yes/no

Who can access

IsMtgNoteRestrictionDefault

Yes/no

Able to record mtgs

CanRecordMeetingsIsDefault

Yes/no

Digit translation table

IsODXLatTableNumDefault

Yes/no

Scheduling restriction

IsMaxImmedMtgsPerDayDefault

Yes/no

Max mtg length (min)

IsMaximumMeetingLengthDefault

Yes/no

Max outdials per mtg

IsMaxVUIODsPerMtgDefault

Yes/no


Required File Format

The import file must be a .csv file or a comma-delimited ASCII file (an unformatted or flat file). The first line of the file is a group of keywords that acts as a header and identifies the order in which data appears in all subsequent lines.

For example, if each line of information starts with the first name of the user and then lists the person's last name, user ID, profile number, phone number, contact user ID, group name, and time zone code, it would look like this:

fnm,lnm,uid,prfnum,phnum,ctcuid,name,tzcode
Chris,Lee,Lee,206,5551234,Patton,system,87
Pat,Park,Park,202,5556789,Patton,system,87

Before creating an import file, remember the following information:

Any spaces placed at the beginning or end of a value is automatically deleted during the import process unless the value and the leading or ending spaces are enclosed in double quotation marks (" "). Spaces within a value (for example using Tech Support for a billing code) are imported without being deleted.

Any commas used in a value must be enclosed in double quotation marks, as in "Lee,Chris" for a user ID.

Text types are not case sensitive.

Database Planning Worksheets

Use the worksheets on the following pages when you populate your Cisco Unified MeetingPlace Audio Server database. The database worksheets are arranged in the order in which they are described in this chapter. When you are ready to enter the information in the database, you may rearrange the worksheets in any order.

A Cisco Network Consulting Engineering (NCE) representative will work with you to fill out the following worksheets.

Worksheet 5-1  Usage Parameters

Worksheet 5-2  Scheduling Parameters

Worksheet 5-3  Company Information

Worksheet 5-4  Flex Fields

Worksheet 5-5  Telephony Access

Worksheet 5-6  Ports

Worksheet 5-7  Port Groups

Worksheet 5-8  System Parameters

Worksheet 5-9  Reservationless Meetings Requirements

Worksheet 5-10  Reservationless Meetings System-Wide Parameters

Worksheet 5-11  Network Management Information

Worksheet 5-12  Network Management Communities

Worksheet 5-13  Server Configuration

Worksheet 5-14  NS Site Configuration

Worksheet 5-15  Other MeetingPlace Servers

Worksheet 5-16  User Groups

Worksheet 5-17  User Profiles

Worksheet 5-1  Usage Parameters

Usage parameters establish default values for the parameters that control basic Cisco Unified MeetingPlace operations.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value
Security

Min profile pwd length

Minimum number of characters in password that protects each telephone access user profile. When 0, the password must be changed with each access.

Recommended: Same length as internal phone extensions.

6

Numeric—
0 to 11

 

Change profile pwd (days)

Frequency (in days) users must change passwords for telephone access user profiles. When 0, password must be changed at each access.

Follow your company guidelines for similar telecommunications systems.

90

Numeric—
0 to 3650*

 

Min user pwd length

Minimum number of characters in each person's MeetingTime/
Cisco Unified MeetingPlace Web Conferencing password.

Follow your company guidelines for similar e-mail and network-based systems.

5

Numeric—
0 to 11

 

Change user pwd (days)

Frequency (in days) users must change their MeetingTime/
Cisco Unified MeetingPlace Web Conferencing password. When 0, password must be changed at each access.

Follow your company guidelines for similar telecommunications systems.

90

Numeric—
0 to 3650*

 

Min meeting pwd length

Minimum number of characters in passwords for meetings. Follow your company guidelines for similar telecommunications systems.

This is an optional password to secure individual meetings.

0

Numeric—
1 to 11

 

Max profile login attempts

Number of unsuccessful login attempts by phone allowed to each user before system locks user's profile.

Follow your company's guidelines for similar telecommunications systems.

Deactivated profiles must be reactivated by the system administrator before users can regain access to their profile.

3

Numeric—
1 to 32767*

 

Disable Telnet?

When Yes, turns off Telnet access (when SSH is installed). System must be restarted for this setting to take effect.

No

Yes/No

 
Alarm Handling

Call out on major alarm?

Whether Cisco Unified MeetingPlace calls system administrator if an error condition affects system operation. Hardware and software failures and high-temperature conditions are major alarm conditions.

Recommended: Yes.

No

Yes/No

 

Call out on minor alarm?

Whether Cisco Unified MeetingPlace calls system administrator because of minor error condition (such as a trunk malfunction, or repeated login attempts)

No

Yes/No

 

Phone number to call

Telephone number called by system if alarm occurs. The system checks for alarm conditions every 10 minutes. System outdials immediately to Alarm Out Call Phone Number and leaves recorded message about alarm. System continues to leave message every 30 minutes until alarm is cleared.

This prompt indicates alarm condition: "Hello, this is the Cisco Unified MeetingPlace system. An error has occurred which requires your attention."

Recommended: Phone or pager number of system administrator.

0

Alphanumeric—
0 to 32

 
Time Settings

24 hour time?

Time format in which meetings are scheduled.

When Yes, meetings are scheduled using 24-hour time. When No, time is 12-hour format (AM/PM)

No

Yes/No

 
Prompt Settings

Disable music?

Replaces music prompts with silence. For use with systems that use IP codecs that do not support music well, such as G.729a.

No

Yes/No

 
Assistance

Dial attendant on timeout?

Whether callers are transferred to attendant if they do not enter a number at the first voice menu.

No

Yes/No

 
Outdial Mtgs

# of retry attempts

Number of times the system tries to call each person, when outdial is Yes for a meeting.

This setting also determines the number of times the system goes through a user's Find Me sequence.

2

Numeric—
0 to 5

 

Delay between retries (sec)

Number of seconds between outdial retries.

This setting also determines the number of seconds between each set of Find Me calls.

300

Numeric—
1 to 900*

 
Multiserver Mtgs

# of retry attempts

In multiserver meetings, number of times the primary server tries to call each secondary server.

3

Numeric—
0 to 5

 

Delay between retries (sec)

Number of seconds between retries after a remote server outdial connection failure.

300

Numeric—
1 to 900*

 
Pager Settings

Prefix string

Number string required by certain paging services in some counties. Cisco Unified MeetingPlace adds this string at beginning of all pages.

Keep this field blank if users' paging services do not require prefix string.

Numeric and command characters
(# and *)—0 to 3

 

Suffix string

Number string required by certain paging services in some counties. Cisco Unified MeetingPlace adds this string at the end of all pages.

Keep this field blank if users' paging services do not require suffix string.

Numeric and command characters
(# and *)—0 to 3

 
Network Shadow Server

Shadow attached?

Whether a Cisco Unified MeetingPlace shadow network is attached to your system.

Read-only

SNA Settings

RSNA Enabled?

Whether the Reservationless Single Number Access feature is enabled

No

Yes/No

 
Video Settings

Video service code

The video service code set in Cisco Unified MeetingPlace Video Integration. This value is read-only in MeetingTime.

Read-only

 
Email/GW Mapping

cc:Mail

Cisco Unified MeetingPlace mailbox for delivering meeting notifications to cc:Mail users.

Keep this setting at 0.

0

Numeric—0 to 4

 

Lotus Notes

Cisco Unified MeetingPlace mailbox for delivering meeting notifications to Lotus Notes users.

For organizations with Cisco Unified MeetingPlace for Lotus Notes and Cisco Unified MeetingPlace for Microsoft Outlook both installed, each integration must use a different mailbox on the Cisco Unified MeetingPlace system. To ensure that the integrations use different mailboxes, change either the Lotus Notes or Microsoft Exchange field to 2.

0

Numeric—0 to 4

 

Microsoft Mail

Cisco Unified MeetingPlace mailbox for delivering meeting notifications to Microsoft Mail users.

Keep this setting at 0.

0

Numeric—0 to 4

 

Microsoft Exchange

Cisco Unified MeetingPlace mailbox for delivering notifications to Microsoft Outlook users.

For organizations with Cisco Unified MeetingPlace for Lotus Notes and Cisco Unified MeetingPlace for Microsoft Outlook both installed, each integration must use a different mailbox on the Cisco Unified MeetingPlace system. To ensure that the integrations use different mailboxes, change either the Lotus Notes or Microsoft Exchange field to 2.

0

Numeric—0 to 4

 

Qualcomm Eudora

Cisco Unified MeetingPlace mailbox for delivering meeting notifications to Qualcomm Eudora users.

Keep this setting at 0.

0

Numeric—0 to 4

 

Netscape Messenger

Cisco Unified MeetingPlace mailbox for delivering meeting notifications to Netscape Messenger users.

Keep this setting at 0.

0

Numeric—0 to 4

 

Other

Cisco Unified MeetingPlace mailbox for delivering meeting notifications to other types of mail users.

Keep this setting at 0.

0

Numeric—0 to 4

 
Miscellaneous

Minutes before auto logoff

Number of minutes the system waits before logging an idle system off MeetingTime.

 

Numeric—
1 to 65535*

 

Preserve mute status

Q&A meetings only: Whether to preserve speakers' mute status during Q&A meetings, when users are removed from the floor or placed in the waiting room.

 

Yes/No

 

Note The following fields are read only and provide information related to the Windows server running Cisco Unified MeetingPlace Web Conferencing.

Data Meetings

Data mtg IP address

IP address of Cisco Unified MeetingPlace Web Conferencing server.

Read-only

CGI path

Alias name of CGI script directory.

Read-only

CGI name

Executable name of CGI script program used to launch web conferencing sessions.

Read-only

HTTP port

Port number of Cisco Unified MeetingPlace Web Conferencing server.

Read-only

Data conferencing active?

Active state of Cisco Unified MeetingPlace Web Conferencing server.

Read-only


Worksheet 5-2  Scheduling Parameters

Meeting scheduling parameters control the meeting schedules at your location, and the settings determine how many of the conference ports on your system can be reserved for meetings at one time.

Use the following worksheet to plan the Cisco Unified MeetingPlace scheduling parameters.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value
Scheduling Parameters

Max meeting length (min)

Maximum number of minutes for the length of a meeting. Users cannot schedule meetings longer than this amount.

Recommended: Consider length of typical meetings for your company and users.

240

Numeric—
15 to 1440*

 

Max ports per meeting

Number of conference ports that can be reserved for individual meetings.

Recommended: Consider meeting sizes typically conducted by your company and users.

8

Minimum 2;
maximum is lesser of 550 or number of conference ports licensed for your system

 

Minimum mtg ID length

Minimum number of characters in meeting IDs.

When configuring your system with minimum meeting ID number less than 4 digits, system automatically assigns 4-digit meeting ID numbers to new meetings when scheduler does not choose a vanity ID number.

4

Numeric—
1 to 9

 

Maximum mtg ID length

Maximum number of characters in meeting IDs.

9

Numeric—
1 to 17

 

Max adv days to schedule

How many days in advance people can schedule meetings.

60

Numeric—
1 to 330*

 

Max agenda recdg (sec)

Maximum length (in seconds) of a pre-recorded agenda. The system does not let users record an agenda longer than this amount. Users cannot record an agenda longer than this amount.

60

Numeric—
12 to 600*

 

Max mtg name recdg (sec)

Maximum length (in seconds) of a pre-recorded meeting name.

4

Numeric—
0 to 24

 

Max user name recdg (sec)

Maximum length (in seconds) of a pre-recorded user name.

4

Numeric—
4 to 24

 

Days until mtg stats purged

Number of days historical meeting data is stored on system.

60

Numeric—
0 to 180*

 

Default meeting type

Whether by default meetings are All Speaker or Lecture. Users can change this setting for individual meetings.

All Speaker

All Speaker/Lecture

 

Enable resched recrrng mtgs?

Whether users can reschedule recurring meetings using MeetingTime or Cisco Unified MeetingPlace Web Conferencing.

When Yes, users can apply change to a single meeting in the chain or all future occurrences of meeting.

No

Yes/No

 
Immediate Meetings

# of ports to schedule

Default for number of participants (locations) for immediate meetings. Users can change this setting when they initiate an immediate meeting.

4

Minimum 2; maximum cannot exceed number of conference ports in your system.

When scheduling, the real maximum is limited by the number of actual ports displayed in the server configuration.

 

Length of mtg (min)

Default length (in minutes) of immediate meetings. Users can change this setting when they initiate immediate meetings.

30

Numeric—
2 to 1440*

 
Video Meetings

Default # of ports to schedule

Default number of video participants (locations) for video conferences. Users can change this setting when they initiate a conference with video.

0

Numeric—
0 to 550

Maximum cannot exceed number of conference ports in your system.

When scheduling, the real maximum is limited by the number of actual video ports displayed in the server configuration.

 

Max ports per meeting

Maximum number of video ports that can be scheduled for a conference.

12

Numeric—
0 to 550

 
Meeting Ports

Mtg start guard time (min)

Number of minutes before scheduled meeting start time that ports are reserved for meeting. Release 5.3 adds this advance time to requested start time. (For example, if value is 5 and meeting is scheduled from 8:00 AM to 9:00 AM, ports are reserved from 7:55 AM to 9:00 AM, allowing early arrivals.)

Recommended: 0 (because most users schedule extra time). This parameter does not apply to reservationless meetings.

0

Numeric—
0 to 1440*

 

Mtg end guard time (min)

Number of minutes after scheduled meeting that ports remain reserved. Release 5.3 adds this time to reserved end time. (For example, if value is 5 and meeting is scheduled from 8:00 AM to 9:00 AM, ports are reserved from 8:00 AM to 9:05 AM, allowing for overrun.)

Recommended: 0, to ensure consecutive meetings can be scheduled. This parameter does not apply to reservationless meetings.

0

Numeric—
0 to 1440*

 

Mtg ID start guard time (min) or DID start guard time (min)

Number of minutes before scheduled start time that associated meeting ID or DID/DNIS number is reserved. This value and Mtg ID End Guard Time control when meeting IDs are available for reuse and when system recognizes a meeting ID.

If users try joining meeting before this time, they hear: "This is not a recognized meeting ID number." After this time, callers hear: "The meeting has not started."

Recommended: 30. This parameter does not apply to reservationless meetings.

To ensure DID/DNIS meeting numbers are available for reuse, compare the number of simultaneous conferences to be held on your system with the number of DID/DNIS meeting numbers available. If they are about the same, decrease this value.

30

Numeric—
0 to 1440*

 

Mtg ID end guard time (min) or DID end guard time (min)

Number of minutes after scheduled end time that associated meeting ID or DID/DNIS number is reserved and when system recognizes a meeting ID.

If users join a meeting during Mtg ID End Guard Time period, they hear: "The meeting has ended." After this time, they hear: "This is not a recognized meeting ID number."

Recommended: 30. This parameter does not apply to reservationless meetings.

30

Numeric—
0 to 1440*

 
Run-time Parameters

Extend meeting (min)

Number of minutes meetings are extended if time runs over and ports are available. Callers are warned that meeting will end, but they can extend meeting if ports are available.

Recommended: 15.

If a meeting is not extended because all ports are in use, callers hear: "This meeting will end in two minutes."

15

Numeric—
0 to 60*

 

Early mtg start (min)

Maximum minutes before scheduled start time that early arrivals can enter meeting. This time is added to Mtg Start Guard Time. (For example, if meeting start time is 9:00 AM, Early Mtg Start Minutes is 15, and Mtg Start Guard Time is 15, and ports are available, callers can enter meeting at 8:30 AM.)

Recommended: 15. This parameter does not apply to reservationless meetings.

10

Numeric—
0 to 60*

 

Disconnect empty port (min)

Number of minutes that reserved ports are held after everyone hangs up, even if scheduled end time has not arrived. This time allows for longer meetings when people might break and then return.

Recommended: At least 15. This parameter does not apply to reservationless meetings.

15

Numeric—
0 to 30*

 

Early mtg release time (min)

Number of minutes before scheduled end time that ports are released if not in use. (For example, if meeting is scheduled from 8:00 AM to 9:30 AM, Early Mtg Release Time Minutes is 15, and everyone hangs up at 8:30 AM, ports are released at 9:15 AM.)

Recommended: 15.

15

Numeric—
0 to 30*

 
Auto-answer Parameters

Mtg controls device

Whether the meeting controls the auto-answer device.

No

Yes/No

 

Connected until mtg ends

Whether auto-answer devices remain connected until meetings end.

When Yes, disconnect timeout value is same as Disconnect Empty Port (min). When No, disconnect timeout value is 0.

Yes

Yes/No

 
MeetingNotes Settings

FF/RR playback incrmt (sec)

Number of seconds Release 5.3 fast-forwards or rewinds when users press 1 or 3 while listening to meeting recordings on phone.

120

Numeric—
4 to 3600*

 

Max mtg recdg length (min)

Maximum recording time (in minutes) allowed for each meeting.

Recommended: Same as Max Meeting Length parameter.

240

Numeric—
0 to 1440*

 

Max mtg message length (sec)

Maximum length (in seconds) for pre-recorded single meeting messages.

60

Numeric—
15 to 1800*

 

Max voice comment (sec)

Maximum length (in seconds) for voice comments.

Numeric—
15 to 1800*

 

Warning at end of recdg?

Whether users hear warning that meeting recording is about to end.

When Yes, attendees are warned that meeting recording is about to end. When No, attendees hear the final two-minute warning.

Yes

Yes/No

 

# of days to retain

Number of days after a meeting that recordings remain stored.

7

Numeric—
0 to 60*

 
Prompt Information

End of mtg warning (min)

Number of minutes before scheduled end time when end-of-meeting warning is issued.

10

Numeric—
0 to 15*

 

Speak mtg access num?

Whether users scheduling meetings from telephone hear the telephone access number where their meeting is scheduled.

When No, users hear only the telephone access number for meetings scheduled on a server other than their scheduling home server.

No

Read-only

 
Svr-Svr Connection

Initiate

In multiserver meetings, when the primary Cisco Unified MeetingPlace Audio Server system establishes its connection to a secondary Audio Server system.

At sched-
uled start time

At scheduled start time/When first person enters

 

Terminate

In multiserver meetings, when the primary Cisco Unified MeetingPlace Audio Server system terminates its connection to a secondary Audio Server system.

When meeting ends

When meeting ends/When last person leaves

 
Miscellaneous

Max team voice name (sec)

Maximum number of characters in a team ID.

24

Numeric—0 to 24

 

Min team number length

Minimum number of characters in a team ID.

9

Numeric—1 to 19

 
Scheduler Notifications

After # no-show recurring mtgs

Number of no-show recurring meetings after which system sends e-mail message to meeting scheduler to suggest canceling a recurring meeting chain.

1

Numeric—
1 to 100*

 

Periods before recurring end

Number of meetings before the predefined end of a recurring meeting chain when the system should send an e-mail to meeting scheduler warning that the chain is about to end and prompting to start a new one.

2

Numeric—
1 to 100*

 

Worksheet 5-3  Company Information

Site information records information that describes your company, such as your company name, address, and the names and telephone numbers for people who will be the primary contacts for Cisco NCE representatives, as well as whom you should call when you need help with the Cisco Unified MeetingPlace system.

Use the following worksheet to plan your company information.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value
Site Info

Company name

Your company's name.

Alphanumeric—
0 to 63

 

Address1
Address2
Address3
Address4

Your company's address.

Alphanumeric—
0 to 63

 

System SW version

Cisco Unified MeetingPlace Audio Server release number. Default information shipped with your system.

Predefined

Field cannot be changed

 

Language1
Language2
Language3
Language4

Languages installed with your Cisco Unified MeetingPlace system.

Field cannot be changed

 
Contact Info

MeetingPlace system mgr

Name of onsite person for Cisco NCE to contact.

Alphanumeric—
0 to 63

 

Phone number

Phone number of Cisco Unified MeetingPlace system administrator (named in previous field).

Alphanumeric—
0 to 17

 

Alt phone number

Alternative phone number for Cisco Unified MeetingPlace system administrator (usually a pager or fax number).

Alphanumeric—
0 to 17

 

Telecom mgr

Name of onsite telecommunications person for Cisco NCE to contact.

Alphanumeric—
0 to 17

 

Telecom mgr

Phone number of Cisco Unified MeetingPlace telecom manager (named in previous field).

Alphanumeric—
0 to 17

 

Alt phone number

Alternative phone number for Cisco Unified MeetingPlace telecom manager (usually a pager or fax number).

Alphanumeric—
0 to 17

 

Information services mgr

Name of onsite Information Services (IS) person for Cisco service representatives to contact.

Alphanumeric—
0 to 17

 

Phone number

Phone number of Cisco Unified MeetingPlace IS administrator (named in previous field).

Alphanumeric—
0 to 17

 

Alt phone number

Alternative phone number for Cisco Unified MeetingPlace IS administrator (usually a pager or fax number).

Alphanumeric—
0 to 17

 
Vendor Info

Support phone number

Phone number for Cisco Unified MeetingPlace support information.

A Cisco NCE tells you this number.

Alphanumeric—
0 to 17

 

Sales phone number

Phone number for Cisco Unified MeetingPlace sales information.

A Cisco NCE tells you this number.

Alphanumeric—
0 to 17

 

Service contract number

A Cisco NCE tells you this number.

Alphanumeric—
0 to 17

 
Custom Notif Text

How to attend meeting

Detailed instructions that you provide about attending meetings. This information appears in e-mail notifications.

For example: "Welcome to <your company's name> MeetingPlace conference server. To attend a conference on the system, please call the main number and follow the voice prompts."

Alphanumeric—
0 to 499

 

How to access recorded meetings

Detailed instructions that you provide about accessing recorded meetings. This information appears in e-mail notifications.

For example: "Participants can attend meetings, leave voice comments about a meeting, and attach relevant meeting materials. To access recorded meetings over the phone, call the main number and select option 3."

Alphanumeric—
0 to 499

 

Worksheet 5-4  Flex Fields

Using flex fields, you can customize fields to your business needs. Use the following worksheet to plan flex fields.

Remember the following information:

The first seven flex fields are for profile use, and the last seven flex fields are for meeting-specific use.

Flex field values are always visible to system administrators in the Configure Profiles and Groups windows.

Flex fields 4 to 7 are available only in MeetingTime 5.1 and later. Earlier releases of MeetingTime do not display these fields in the user, group, and meeting records.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value

Active?

Whether this flex field is active.

When Yes, field displays in the MeetingTime profiles window and a value can be entered for it.

Yes

Yes/No

 

Title

Field title that displays in the corresponding MeetingTime window for this flex field.

Alphanumeric—
0 to 31

 

Type

Type of information the flex field holds, which also determines the format in which it is stored and interpreted.

Text

Text/Number/Yes/
No/Date

 

Import title

Field title used when importing raw profile report information containing flex field data.

Alphanumeric—
to 31

 

Protection level

Access that end users have to this flex field. Use this field to define attributes that you do not want end users to override, such as billing codes.

When Invisible, end users cannot see the field. When Read-only, end users can see but not edit the flex field. When Editable, end users can see and edit the field value.

Invisible/
Read-only/
Editable

 

Uses data from profile?

Whether this field is used for profile purposes.

Yes

Yes/No

 

Use defined choices?

Note This field is available only for Profile Flex Fields 4 to 7 and Meeting Flex Fields 4 to 7.

Whether users must choose from a list of predefined values (which you create) to enter in a flex field, or enter an unrestricted value. When Yes (default), users see list of predefined values in Schedule and Review tabs. (To define values, see the next field.)

Yes

Yes/No

 

User choice strings

Note This field is available only for Profile Flex Fields 4 to 7 and Meeting Flex Fields 4 to 7.

Use to define a list of predefined values when Use Defined Choices is Yes. (When No, no list displays.)

To define values, click User Choice Strings. Click Add, type first value (up to 23 characters), then click OK. Repeat for each value you want in the list. (Combined length of all values cannot exceed 299 characters. Do not include commas.) Click OK to save all values.

Values that you define

 

Required field?

Note This field is available only for Profile Flex Fields 4 to 7 and Meeting Flex Fields 4 to 7.

Whether a flex field requires a value when users schedule or change a meeting. Default is No. When Yes and users try to save a record that includes an empty required field, they receive an error message.

Required fields display in red in Meeting attributes (in Schedule, Attend, and Review tabs), and in Configure tab for user profile and group profile records.

A flex field in a user profile that inherits the default value from the group profile flex field satisfies the requirement to contain a value.

No

Yes/No

 

Worksheet 5-5  Telephony Access

Telephony access information describes how the Cisco Unified MeetingPlace system accesses your telephone network.

Use the following worksheet to plan the telephony access.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value
General Information

Server number

A predefined number that identifies the server. As a standalone system, the Cisco Unified MeetingPlace 8106 or 8112 server is always defined as server number 0.

Predefined

Numeric—0 to 8

 

Main phone number

Main telephone number for the Cisco Unified MeetingPlace 8106 or 8112. Assigned by the phone service provider or your company's telephony network administrator.

Alphanumeric—0 to 32

 

1st alternate ph number

If your system has multiple phone numbers (such as a toll-free 1-800 number and a local phone number), you can enter these numbers in the alternate number fields. Users see these phone numbers in future versions of the e-mail notifications.

Alphanumeric—0 to 32

 

Label for notifications

Describes the 1st alternate phone (for example, a toll-free or local number). Users see these labels in future versions of the e-mail notifications.

Alphanumeric—0 to 32

 

2nd alternate ph number

If your system has more than one alternative phone number, enter the second alternate number in this field.

Alphanumeric—0 to 32

 

Label for notifications

Describes the 2nd alternative Cisco Unified MeetingPlace number in the e-mail notifications.

Alphanumeric—0 to 32

 

3rd alternate ph number

If your system has more than two alternate phone numbers, enter the third alternate number in this field.

Alphanumeric—0 to 32

 

Label for notifications

Describes the 3rd alternative Cisco Unified MeetingPlace number in the e-mail notifications.

Alphanumeric—0 to 32

 
Video Information

Main video ph number

Main telephone number for the Cisco Unified MeetingPlace Video Integration MCS. Assigned by the phone service provider or your company's telephony network administrator.

Numeric

 

1st alternate ph number

If your system has multiple phone numbers (such as a toll-free 1-800 number and a local phone number), you can enter these numbers in the alternate number fields. Users see these phone numbers in future versions of the e-mail notifications.

Numeric

 

2nd alternate ph number

If your system has more than one alternative phone number, enter the second alternate number in this field.

Numeric

 

Note If you are not using Direct Inward Dial (DID) or Direct Dialing Inward (DDI), skip the rest of this table.

DID start number

Determines where the range of DID/DNIS or DDI digits in use begins.

Alphanumeric—0 to 20

 

Number of DID digits

Defines the number of digits the system receives.

0

Numeric—
0/ 2 to 6

 

DID block size

Total range of DID/DNIS or DDI digits in use. This value is assigned by the phone service provider or your company's telephony network administrator.

0

Numeric—
0/Number for total range of DID/DNIS or DDI digits in use (usually a multiple of 100, as in 100, 200, 400)

 
DID Assignments
U.S., Canada, Hong Kong, European Union
Type, Start, Size
 

Access range 1

Access range 2

Access range 3

Access range 4

Access range 5

Access range 6

Access range 7

Access range 8

Access range 9

Access range 10

Blocks of DID/DNIS or DDI numbers and the access type assigned to each block. Create up to 10 blocks of numbers. Possible types are DID Meeting, Profile, Combined Access. When dialed, DID/DNIS or DDI number does not provide direct access to a meeting, profile, or combined access.

Recommended: One DID/DNIS or DDI number assigned to each type of access: meeting, profile, and combined access. Remaining blocks of numbers can be set for meeting IDs.

Note For DID Meeting access, do not specify a range greater than 1. Instead, specify individual numbers to access, with a range of 1 (for example, fnm,lnm,uid,prfnum,phnum,ctcuid,name,tzcode ). Otherwise, meetings with IDs outside the range cannot be scheduled.

Access type:
None/ DID Meeting/ Profile/Combined

Starting number:
Numeric—0 to 15

DID block size:
Numeric—0/
A number indicating total range of DID/DNIS or DDI digits in use

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___

___ ___ ___


Worksheet 5-6  Ports

The Ports parameters define the access type to assign to each port that connects the Cisco Unified MeetingPlace system to the telephone network.

Use the following worksheet to plan the ports parameters.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value
Port Information

Server number

Identifies the server. As a standalone system, the Cisco Unified MeetingPlace 8106 or 8112 server is always defined as server number 0.

Predefined

Numeric—0 to 8

 

ID number

Number that identifies the port.

Predefined

Numeric—
0 to 1151*

 

Span ID (digital trunks only)

For digital trunks, identifies individual span that controls this port (T1 only).

This number is predefined and is -1 if port is not configured.

Predefined

Numeric—
0 to 47*

 

Card ID

Identifies which card slot controls this port.

This number is predefined and is -1 if port is not configured.

Predefined

Numeric—
0 to 11

 

Port group ID

Identifies port group to which this port belongs. If you assign this port to a port group, the group configuration parameters can be used if the Use Group Defaults field is Yes.

Use -1 if port does not belong to a port group. If you assign individual ports to a port group, you can minimize port configuration data entry. Individual ports use configuration information of the port group they are assigned to.

Numeric—
0 to 11

 

Use group defaults?

Whether to use the Port Group default settings.

When Yes, remaining field values are retrieved from group profile and become read-only.

Yes

Yes/No

 

Note When the Use Group Defaults field is Yes, the following fields are retrieved from the group profile and become read-only.

Active?

Whether this port can be used now.

You can configure ports now for future use, and then inactivate port groups during servicing.

Yes

Yes/No

 

Provider

Abbreviation that identifies service provider.

Alphanumeric—0 to 17

 

Circuit ID

Number assigned by circuit provider to identify the circuit.

Alphanumeric—0 to 17

 

Card type

(U.S., Canada, Hong Kong, European Union) Whether this port is a digital T1, E1, IP, or unassigned.

Based on system configur-
ation

T1/E1/IP/None (unassigned)

 

Signaling protocol

(U.S., Canada, Hong Kong, European Union) Signaling type used by this trunk.

For T1: Options are Loop Start/Ground Start/E&M Wink Start/Clear Channel/Protocol Table for any AudioCodes-supported integration like ISDN-PRI.

For E1: Options are any E1 for any integration like Euro-ISDN or DPNSS/Protocol Table for any AudioCodes-supported integration like Euro-ISDN or QSIG.

Based on system configur-
ation

See description

 

# of DID digits expected

Number of digits sent by PBX or network.

4

Numeric—
0/
2 to 6

 

Mtg ID for direct mtg access (Digital)

Meeting that callers to this port attend when DID/DNIS digits = 0 and default access type is DID Meeting.

Use the meeting ID or DID/DNIS number of meeting into which you want callers placed.

Meeting ID number based on your Minimum Mtg ID Length and Maximum Mtg ID Length parameters

 

Default access type

Cisco Unified MeetingPlace access type applied to this port in absence of dialed number information. Your choice depends on access level you want users to have on these ports.

Combined

DID Meeting/Profile/Combined Access identifier

 

Language

Language configured for this port. Possible values are additional languages installed on your Cisco Unified MeetingPlace system.

English (USA)

No Language/
English (USA)/
Other installed language

 

Human assistance?

When meeting participants need help, the system uses another port to connect them (through call transfer) to a contact or attendant. This field value determines whether this port can be used for assistance during meetings.

Set this value to Yes, assuming attendant can be reached on this port by flash transfer.

No

Yes/No

 

Flash transfer?

Whether these ports initiate call transfers by hook flash.

No

Yes/No

 

Outdial?

Whether these ports can be used for outgoing calls.

Recommended: Yes.

Yes

Yes/No

 

Worksheet 5-7  Port Groups

To configure multiple ports at one time, organizing them into port groups.

Use the following worksheet to plan the port groups.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value
Group Information

ID number

Number that identifies this port group. This number is predefined. Default port group for PSTN is 0; default port group for IP is 1.

Assign every line coming into Cisco Unified MeetingPlace to a port group.

0 (PSTN);

1 (IP)

Numeric—
0 to 31

 
Group Characteristics

Active?

Whether to use this port group definition. You can define ports now for use later.

Most likely, port groups will always be active. You can inactivate port groups during servicing.

Yes

Yes/No

 

Provider

Abbreviation that identifies service provider.

Alphanumeric—0 to 32

 

Circuit ID

Number assigned by circuit provider to identify the circuit.

Assigned by circuit provider

 

Card type

(U.S., Canada, Hong Kong, European Union) Whether this trunk is a digital T1, E1, IP, or unassigned.

Based on system configuration

T1/E1/IP/
None (unassigned)

 

Signaling protocol

(U.S., Canada, Hong Kong, European Union) Signaling type used by this trunk.

For T1: options are Loop Start/Ground Start/E&M Wink Start/Clear Channel/Protocol Table for any AudioCodes-supported integration like ISDN-PRI.

For E1: options are any E1 for any integration like Euro-ISDN or DPNSS/Protocol Table for any AudioCodes-supported integration like Euro-ISDN or QSIG.

Based on system configuration

See description

 

# of DID digits expected

Number of digits sent by PBX or network.

4

Numeric—
0/
2 to 6

 

Mtg ID for direct mtg access or Default digits for system

Meeting that callers to this port attend when DID/DNIS digits = 0 and default access type is DID Meeting.

Use the meeting ID or DID/DNIS number of meeting into which you want callers placed.

Meeting ID based on your Minimum Mtg ID Length and Maximum Mtg ID Length parameter

 

Default access type

Cisco Unified MeetingPlace access type applied to all ports in group in absence of dialed number information. Your choice depends on the access level you grant to users on these ports.

Combined

DID Meeting/
Profile/
Combined Access/
Loop Through Transfer

 

Language

Language selected for port group. Possible values are additional languages installed on your Cisco Unified MeetingPlace system.

English (USA)

English (USA)/
Other installed language

 

Human assistance?

When meeting participants need help, the system uses another port to connect them (through call transfer) to a contact or attendant. This field value determines whether ports in this group can be used for assistance during meetings.

Set this value to Yes, assuming attendant can be reached on this port group by flash transfer.

No

Yes/No

 

Flash transfer?

Whether these ports initiate call transfers by hook flash.

No

Yes/No

 

Outdial?

Whether these ports can be used for outgoing calls. A port must belong to a port group to be used for outdial.

Yes

Yes/No

 

Worksheet 5-8  System Parameters

The System Parameters window defines whether you are using DID/DNIS meeting access. Additionally, to eliminate clock drift on your Cisco Unified MeetingPlace system you can enter the network address of a Network Time Protocol (NTP) server from this window.

Use the following worksheet to plan the system parameters.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value

Allow vanity mtg IDs?

Whether users may assign custom IDs to meetings they schedule. System administrators may assign vanity meeting IDs, regardless of this setting.

If your system is configured for DID/DNIS access, use this parameter (when DID Meeting Access field is Yes) to allow users to assign vanity meeting IDs to DID/DNIS meetings. (See notes after this worksheet.)

Yes

Yes/No

 
DID Settings

DID meeting access?

Whether the system receives DID or DDI information. Your configuration choices depend on the trunking configuration selected for Cisco Unified MeetingPlace.

No

Yes/No

 

Use DID for routing only?

Whether DID/DNIS number is used only to route calls to various applications. Use this field when the DID Meeting Access field value is Yes and you want a DID/DNIS number to route directly to a specific Cisco Unified MeetingPlace application.

No

Yes/No

 
NT Server

Address 1

IP address of NTP host.

0.0.0.0

Dotted decimal format

 

Address 2

IP address of alternative NTP host.

0.0.0.0

Dotted decimal format

 

Address 3

IP address of alternative NTP host. (See notes after this worksheet.)

0.0.0.0

Dotted decimal format

 

Remember the following information:

To prevent users from assigning custom meeting IDs (such as 1234), set this value to No. Cisco Unified MeetingPlace assigns a randomly generated ID to all meetings scheduled from then on. Although vanity meeting IDs are easy for users to recognize and identify, they also make it easier for hackers or uninvited participants, to gain unauthorized access.

When the Allow Vanity Mtg IDs field is Yes, you can restrict groups or individual users from assigning vanity IDs to meetings scheduled by phone. To do so, in the Configure tab, select User Profiles or User Groups. For the Can Chg Mtg ID Via Phone attribute, choose No. User profiles inherit the group setting, but you can change it for individual users.

Alternative NTP hosts are available if one or more NTP servers is down or inaccessible. Also, if all three hosts are accessible and one is inconsistent, the inconsistent one is ignored.

Worksheet 5-9  Reservationless Meetings Requirements

The following worksheet describes the system requirements for conducting reservationless meetings. For more information about preparing for reservationless meetings, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

When using reservationless meetings, the server should be sized to accommodate peak usage with at least 20 percent additional capacity, to ensure there are no busy signals for end users. Cisco offers several capacity assurance programs to provide additional capacity at no cost to the customer. For more information, contact your customer support representative.

The Reservationless Meetings feature is available for the following languages:

French (Canada)

German

Japanese, French (France)

Portuguese (Brazil)

Spanish (Americas)

U.K. English

U.S. English

Action  
Description
Done

System requirements

Cisco Unified MeetingPlace 8106 or Cisco Unified MeetingPlace 8112 server with Cisco Unified MeetingPlace Audio Server Release 5.0.2 or later.

 

Configuration

The port (group) must be configured for "Combined Access" and a command line utility (mtgmode) must be run.

 

Reservationless meetings with web conferencing

If reservationless meetings will include access to web conferencing:

Cisco MeetingPlace Web 3.0 or later must be installed. For requirements, see the Release Notes for Cisco Unified MeetingPlace Web Conferencing.

Windows 2000 server is required for dedicated use as a web conferencing server.

 

Worksheet 5-10  Reservationless Meetings System-Wide Parameters

Three fields in the Reservationless Mtgs action in the System tab allow you to set attributes for reservationless meetings. (See the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.)

Use the following worksheet to plan the reservationless meeting fields. (For information about requirements for reservationless meetings, see Worksheet 5-9  Reservationless Meetings Requirements.)

Field  
Default
Description
Options
Value

Enable reservationless

No

Allow or prevent reservationless meetings.

This field is read-only. For assistance, see "Obtaining Technical Assistance" in the Guide to Cisco Conferencing Documentation and Support.

Yes/No

 

Owner Initiate with 2 key?

No

When No, meeting owners must enter their profile and password. When Yes, meeting owners start their reservationless meeting by pressing 1 to attend the meeting and then 2 to start the meeting (after which they must enter their password).

Yes/No

 

Allow 3rd party initiate?

Yes

Whether profile users can initiate reservationless meetings before the meeting organizer arrives.

Yes/No

 

Bill 3rd party initiator?

Yes

Whether the reservationless meeting is billed to the meeting initiator (when a third party initiates the meeting) or the meeting organizer (no matter who initiates the meeting).

Yes/No

 

Worksheet 5-11  Network Management Information

Network management information controls high-level access to the Cisco Unified MeetingPlace SNMP module and allows the system to exchange SNMP data with the rest of your network.

Use the following worksheet to plan the network management information fields.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value

Port number

UDP port on which Cisco Unified MeetingPlace listens for incoming SNMP messages.

Recommended: Default value (port 161) unless you know that your network management software uses a different port number.

Port 161

Numeric—
Use default value

 

System contact

SNMP MIB II system contact.

This value can be set through your SNMP management workstation.

System contact un-
known

Alphanumeric—
1 to 256*

 

System location

SNMP MIB II system location.

This value can be set through your SNMP management workstation.

System contact un-
known

Alphanumeric—
1 to 256*

 

Disable SNMP Queries?

Allows all queries to be disabled, without affecting traps, for higher security.

No

Yes/No

 

Worksheet 5-12  Network Management Communities

Network management communities control the IP addresses to which SNMP messages are sent and the type of access provided in response to those messages.

Use the following worksheet to plan the network management communities fields.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

.

Field  
Description
Default
Options and
Field Size
Value

Name

Name of this network management community.

Standard public ("MeetingPlace-public") and private ("MeetingPlace-private") communities are defined.

MeetingPlace- private

Alphanumeric—
0 to 32

 

IP address

IP address to which traps are sent for trap communities.

Ignored for non-trap communities.

0.0.0.0

Dotted decimal format, as in 198.207.208.1

 

Read-Write?

When Yes, SNMP messages for this community can modify stored SNMP data.

Ignored for trap communities.

Yes

Yes/No

 

Is it a trap?

Whether this community is a trap community.

For a trap community, set this value to Yes; otherwise, No.

Queries are not enabled for trap communities. Trap communities only generate traps. Non-trap communities define permissions for queries.

No

Yes/No

 

Worksheet 5-13  Server Configuration

In the Server Configuration window you enter the Cisco Unified MeetingPlace network addresses for your system.

Use the following worksheet to plan the server configuration fields.


Caution Entering incorrect information in the Network Parameters window can make the system inaccessible from the network. Make sure you enter all the information correctly.

Remember the following information:

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Cisco Unified MeetingPlace Audio Server Release 5.3 is not aware of DNS. You cannot ping hostnames or use DNS hostnames for configuration.

Field  
Description
Default
Options and
Field Size
Value

Server number

Identifies the server. As a standalone system, the Cisco Unified MeetingPlace 8106 or 8112 server is always defined as server number 0.

Predefined

Numeric—0 to 8

 

Type of unit

Identifies the system as a conference server or Cisco Unified MeetingPlace integration.

Predefined

Conference Server/
MeetingPlace Gateway

 

Server hostname

Hostname of this Cisco Unified MeetingPlace server on your network.

Alphanumeric—
1 to 32

 

Server description

Descriptive name of this Cisco Unified MeetingPlace server.

Alphanumeric—
0 to 32

 

Is active?

Whether this server is currently active.

Yes

Yes/No

 

Flex Menus active?

Whether Flex Menus are currently active.

No

Yes/No

 

Ethernet address

Ethernet address of this server. This value is defined by the Cisco NCE when your Cisco Unified MeetingPlace system is physically installed.

 

IP address

Address of Cisco Unified MeetingPlace host on the network.

Dotted decimal format, as in 198.207.208.1

 

System serial #

Cisco Unified MeetingPlace serial number. Default information shipped with your Cisco Unified MeetingPlace system.

Predefined

This field cannot be changed

N/A

Modem phone number

Telephone number for Cisco Unified MeetingPlace service modem on your system or remote maintenance port.

Alphanumeric—
0 to 31

 

Call out if network disconnects?

Determines if conference server should dial attendant when server is disconnected from network server.

Predefined

Yes/No

 

Access ports

Number of ports on this server used to schedule new meetings and listen to recorded meetings.

 

Conference ports

Total number of ports on this server, including floater and contingency ports.

 

Contingency ports

Number of conference ports held in reserve to let people reach a contact or attendant during meetings.

Recommended: 1-2 of conference ports on the system.

1

Numeric—0 to 32

 

Floater ports

Number of ports reserved as floater ports. Floater ports can be used by any meeting to accommodate unanticipated additional attendees.

Recommended: 15% of total conference ports.

2

Minimum 0; maximum cannot exceed number of conference ports in your system.

 

Overbook ports

Number of ports to allow for scheduling meetings that exceed the number of available conference ports on system.

Recommended: A number less than or equal to number of floater ports.

(See notes after this worksheet.)

0

Numeric—
0 to 1200*

 

Video conferences

Number of simultaneous video conferences allowed. This value is set in Cisco Unified MeetingPlace Video Integration and is read-only in MeetingTime.

0

Read-only

 

Video conference ports

Number of video conference ports in the system. This value is set in Cisco Unified MeetingPlace Video Integration and is read-only in MeetingTime.

0

Read-only

 

Video floater ports

Number of video ports reserved as floater ports. Floater ports can be used by any meeting to accommodate unanticipated additional attendees.

0

Minimum 0; maximum cannot exceed number of conference ports in your system.

 

Video overbook ports

Number of video ports to allow for scheduling meetings that exceed the number of available conference ports on system.

Recommended: A number less than or equal to number of floater ports.

For help determining this value, see the Administrator Guide for Cisco Unified MeetingPlace Video Integration Release 5.3.

0

Numeric—
0 to 1200*

 

Max recording space (min)

Total recording time (in minutes) that can be used to record meetings.

Recommended: 80% to 85% of total minutes of recording space.

0

Numeric—
0 to 85332*

 

Voice encoding method

The voice encoding method for the system.

Predefined

Mu-Law encoding
A-Law encoding

 

RFC2833 payload type

Identifies which packets in the IP voice stream contain digit information, such as, user keypresses.

101

Numeric—
96 to 127

 

For the Overbook Ports field, remember the following information:

Cisco Unified MeetingPlace uses the following calculation:

   Number of conference port licenses installed
- Number of floater ports
- Number of contingency ports
+ Number of overbooked ports 

_________________________________________  
= Maximum number of ports that can be scheduled

On a system with both reservationless and scheduled meetings, use the following guidelines to configure your system. These guidelines maximize the port utilization and capacity of your system

.

If R<50%
 

Immediate meetings:

3

Overbook ports:

N x 30%

Floater ports:

N x 30%

If R>=50%
 

Immediate meetings:

0

Overbook ports:

N x 15%

Floater ports:

N x (R + 25%)


R = percentage of traffic used for reservationless meetings

N = total number of conference ports including capacity assurance (CAP)

30% can be substituted for standard operating percentage

On a system with reservationless only meetings, use the following guidelines to configure your system. These guidelines maximize the port utilization and capacity of your system.

.

If R = 100%
 

Immediate meetings:

4

Overbook ports:

N

Floater ports:

N


R = % of traffic used for reservationless meetings

N = total number of conference ports including capacity assurance (CAP)

Make sure the total number of scheduling ports available (including overbook ports) is equal to or greater than the largest meeting size you anticipate scheduling. For a new system, these guidelines are good defaults, but keep the current settings for a system that is already configured.

Worksheet 5-14  NS Site Configuration

NS Site configuration records describe information such as server location, the time zone where each server resides, and the telephone number of the attendant, or help desk, where users are transferred if they need help during a conference.

Use the following worksheet to plan the NS Site configuration fields.

For OOptions and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value

NS Site number

Identifies this site.

Based on the configuration and deployment of your Cisco Unified MeetingPlace system, you might have Cisco Unified MeetingPlace servers installed in a single site, or at multiple sites.

For the Cisco Unified MeetingPlace 8106 or 8112, only site 0 is used. Other site records may be defined but they will be ignored.

Predefined

Numeric—0 to 7

 

NS Site name

A descriptive name that identifies this site.

Alphanumeric—0 to 32

 

Is active?

Whether this Cisco Unified MeetingPlace site is active.

Based on the configuration of your system, there may be multiple sites that are not currently active.

No

Yes/No

 

Attendant phone

Phone number users are sent to if they request operator assistance, do not enter a number at the first voice prompt, or try to access an inactive profile.

Make the number consistent with how you will support the system. The person called to help callers must be available for assistance, trained as a contact or attendant on Cisco Unified MeetingPlace, and have access to contact and attendant materials.

Recommended: Phone number of help desk or company receptionist.

0

0/
7- or 10-digit number

 

Time zone

Maintains system's internal clock.

Recommended: Time zone in which system is location. (See the Configuration Guide for Cisco Unified MeetingPlace Audio Server Release 5.3, for numeric values of time zones.)

local-time

Choose from full or subset list of time zone names

 
Subnet mask
Mask that completes address for Cisco Unified MeetingPlace host at this site.
Dotted decimal format
 
Broadcast address
Address used to broadcast packets on local LAN segment.
Dotted decimal format
 
Default gateway
Address of integration that accepts and routes information to other networks.
Dotted decimal format
 

Worksheet 5-14  Multiserver Meeting Requirements

The following worksheet describes the requirements for scheduling and conducting multiserver meetings. For more information about preparing for multiserver meetings, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3 and the Configuration Guide for Cisco Unified MeetingPlace Web Conferencing Release 5.3.


Note To ensure Cisco Unified MeetingPlace Audio Server and Cisco Unified MeetingPlace Web Conferencing compatibility, check that releases are interoperable.


Action  
Description
Done

System requirements

Make sure all Cisco Unified MeetingPlace servers are running Cisco MeetingPlace Web Conferencing 2000 (Release 4.1.3) or later.

If multiserver meetings will be scheduled using Cisco Unified MeetingPlace Web Conferencing, make sure that systems participating in the multiserver meeting have Cisco MeetingPlace Web Conferencing Release 4.2.5 or later installed.

 

Scheduling requirements

For each user who will schedule multiserver meetings, provide a user profile on each Cisco Unified MeetingPlace 8106 or 8112 server.

Enable the user profiles of those who will schedule meetings with multiserver scheduling privileges.

Create Server Information records on all Cisco Unified MeetingPlace systems for each Cisco Unified MeetingPlace 8106 or 8112 server.

ยท To schedule multiserver meetings over the Web:

Users must use Microsoft Internet Explorer 5.5 or later, or Netscape Navigator Release 4.7.9

Users must be able to access each site's Cisco Unified MeetingPlace Web Conferencing server

Cisco MeetingPlace Web Conferencing Release 4.2.5 or later must be installed and running at each Cisco Unified MeetingPlace site

To schedule multiserver meetings using MeetingTime, users must be able to access each site's Cisco Unified MeetingPlace server through their MeetingTime client software and have MeetingTime 2000 or later installed on their system.

 

Recommended server configuration

Make sure all Cisco Unified MeetingPlace servers are time synchronized using a Network Time Protocol (NTP) server.

Make sure all servers are properly named across all Cisco Unified MeetingPlace systems.

Record a voice name for the other Cisco Unified MeetingPlace servers.

Set the same guard times on all Cisco Unified MeetingPlace servers.

Set the same extend meeting parameters on all Cisco Unified MeetingPlace servers.

Record the breakout session warning prompt that will be played before participants enter a breakout session.

 

Worksheet 5-15  Other MeetingPlace Servers

If your company will conduct multiserver meetings, you must supply the information in the following worksheet for the other Cisco Unified MeetingPlace servers. You may need to contact the system administrator of the other Cisco Unified MeetingPlace servers to determine these settings. (For more information about preparing your system for multiserver meetings, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.)

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and
Field Size
Value

Name

Name of other Cisco Unified MeetingPlace server. This name appears in MeetingTime and Cisco Unified MeetingPlace Web when users select the servers to schedule for multiserver meetings.

Alphanumeric—
1 to 19

 

ID number

ID number of other Cisco Unified MeetingPlace server. When users outdial from within a meeting to another Cisco Unified MeetingPlace server, they enter the ID number of the server to add to the meeting.

ID numbers are for Reservationless Single Number Access (RSNA) and multiserver meetings. (For information about RSNA, see Chapter 2 of the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.)

For RSNA, Numeric—
1 to 32767*

For multiserver meetings, Numeric—0 to 9

 

Phone number

Phone number of the other Cisco Unified MeetingPlace server. The system uses this number to dial out to the Cisco Unified MeetingPlace server to set up a multiserver meeting.

Alphanumeric—
0 to 32

 

Ethernet address

12-digit hex string representing the Ethernet address of other Cisco Unified MeetingPlace server.

 

VoIP Gateway IP Address 1

IP address of the remote server's VoIP integration.

Dotted decimal format, as in 198.207.208.1

 

VoIP Gateway IP Address 2

IP address of a second remote server's VoIP integration, if there is one.

Dotted decimal format, as in 198.207.208.1

 

Will Accept SNA Transfers?

Whether this server accepts single number access transfers.

Yes/No

 

WebPublisher location

Either the IP address or URL of Cisco Unified MeetingPlace Web for other Cisco Unified MeetingPlace server.

 
Data conference active?

If web conferencing is installed and operational on other Cisco Unified MeetingPlace server, set this value to Yes.

Yes/No
 
Server number

If other Cisco Unified MeetingPlace server is Cisco Unified MeetingPlace 8106 or 8112 or standalone PCI conference server, set field value to 0. If other Cisco Unified MeetingPlace server is connected to a Cisco Unified MeetingPlace PCI network server, set this value between 1 to 8.

Numeric—0 to 8
 

Worksheet 5-16  User Groups

To quickly and easily enter default profile information for multiple users at one time, assign users to a user group. (For more information about user group profiles, including how to create them, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.)

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.

Field  
Description
Default
Options and
Field Size
Value
Group Information

Name

Name by which you want to identify group.

Recommended: A name that describes the group (Marketing).

Do not include spaces. Use an underscore character (_) instead (Field_Sales).

System

Alphanumeric—1 to 17

 

Number

Number by which you want to identify group.

0

Numeric—
0 to 17

 

Billing code

A code for generating billing reports. Can be based on your company's internal conventions (for example, department codes).

Alphanumeric—0 to 17

 

Default mtg category

Meeting category assigned to meetings the group's users schedule.

"Standard"

Selected name

 

Group active?

Whether group is active.

You can define groups now, and make them active later (for example, after the group's users complete training).

No

Yes/No

 
Group Defaults

User ID of contact

User ID of contact or attendant who supports group's users.

Alphanumeric—0 to 17

 

Time zone

Time zone in which the users in this group are located.

Recommended: Time zone in which user group is location. For more information, see the Configuration Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

Time zone information can vary for individual users in a group. Set time zone information for each user in individual user profiles.

Local-time

Time zone name

 

Language

Language this group's users prefers.

Language information can vary for individual users in a group. Set language information for each user in individual user profiles.

English (USA)

English (USA)/
Other installed language

 

Abbreviated prompts?

When Yes, all users hear abbreviated prompts when they call Cisco Unified MeetingPlace. When No, all users hear unabbreviated prompts.

No

Yes/No

 

Scheduling home server?

The local server for users in this group.

0

Read-only

 
MeetingNotes Defaults

Able to record mtgs?

Whether users in group can record meetings.

Yes

Yes/No

 

Record meetings?

Whether by default meetings scheduled by group's users are recorded.

No

Yes/No

 

Who can access

Who can request attachments and listen to meetings recorded by group's users. When None, a recorded meeting and its attachments must be posted manually for other participants to hear.

Anyone

None/Anyone/
MeetingPlace Users/
Invited Guests

 

Auto-start recording?

For meetings scheduled to be recorded, whether by default recording starts automatically when second participant enters meeting.

Yes

Yes/No

 

Attachment access ordering

Order in which group's users hear list of attachments.

Most recent first

As submitted/
Most recent first

 

Display mtg to everyone?

Whether by default to allow Cisco Unified MeetingPlace Web guests to view meetings.

Group Default

Yes/No/Group Default

 
Outdial Meeting Defaults

Can call out from mtgs?

Whether group's users can outdial to others while they are in a meeting.

No

Yes/No

 

Can schedule guest outdial mtgs?

Whether group's users can schedule meetings that let guests join voice conference by Web. This parameter is enabled only if this group has outdial privileges.

When No, the Allow Outdials to Guests From Web parameter is disabled for this group. When Yes, group's users can change Allow Outdials to Guests From Web for individual meetings.

No

Yes/No

 

Allow outdials to guests from Web?

For meetings scheduled by this group, whether guests can join the meetings by Web.

When Yes and a meeting is scheduled, the system can outdial to guests when they click Join Voice Conference button. When No, guests who click this button see the phone number to call to join meeting.

No

Yes/No

 

Max outdials per mtg

Number of outdials group's users can place from within one meeting.

Note This field limits only the number of times this group's users can outdial from a meeting by pressing #3. It does not restrict any other method of outdialing.

0

Numeric—
0 to 500*/
Unrestricted

 

Can call other servers?

Whether group's users can schedule multiserver meetings.

No

Yes/No

 

Ask for profile password?

Whether an invitee who was outdialed must provide a profile password before being admitted into the meeting.

Yes

Yes/No

 

Digit translation table

Translation table number to use for all outdials made by group's users. 16 translation tables are available. Default translation table is 0.

A Cisco NCE will work with you to configure these tables, as needed.

Yes

Yes/No

 
Meeting Preferences

Entry announcement

Announcement used when users enter meetings.

Beep+
Name

Beep only/
Beep+Name/
Silent

 

Departure announcement

Announcement used when users leave meetings.

Beep+
Name

Beep only/
Beep+Name/
Silent

 

End of mtg announcement

Whether the system announces the meeting will end in a set number of minutes.

For reservationless meetings, this parameter is not used. This announcement is not played for reservationless meetings.

Yes

Yes/No

 

Mtg extension announcement

Whether the system announces the meeting is extended by a set number of minutes.

For reservationless meetings, this parameter is not used. This announcement is not played for reservationless meetings.

No

Yes/No

 

Screened entry?

Whether meetings scheduled by this group require a meeting participant (already in the meeting) to admit people who try to join the meeting. (People wanting to enter are not admitted automatically.)

No

Yes/No

 

Skip pre-meeting options?

Whether meetings scheduled by this group's users use the Short Menu feature. Eliminates meeting ID confirmation, roll call, and agenda.

No

Yes/No

 

Disable roll call?

Whether meetings scheduled by this group's users may request roll call feature during a meeting.

Recommended: Yes when, for example, competitors could call into a meeting, meetings require caller anonymity, or you schedule large meetings.

Yes

Yes/No

 

Password required?

Whether by default meetings scheduled by this group's users require a password.

When Yes, the person who starts a reservationless meeting that is organized by this group's users can choose to create a password for the meeting. When No, the person who starts the meeting does not create one.

To require passwords for reservationless meetings organized by this user, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

No

Yes/No

 

Who can attend?

Who can attend meetings scheduled by this group's users. For reservationless meetings, this parameter is not used. Anyone can attend reservationless meetings.

Anyone

Anyone/
MeetingPlace Users/
Invited Guests

 

Allow Internet access?

When the Cisco Unified MeetingPlace system is configured with a web-conferencing server in the DMZ and another behind the DMZ. When Yes, the Web portion of the meeting is held on the server in the DMZ and can be accessed by anyone. When No, the Web portion of the meeting is held on the server behind the DMZ and can be accessed only by users on the company's intranet.

No

Yes/No

 

Lecture mtg attend sttgs

For lecture-style meetings scheduled by this group's users, the way in which listen-only participants are admitted.

When Admit as listeners and Start callers in waiting room, participants listen to music on hold until meeting is called to order. When Start mtg with floor open, participants can talk until meeting is called to order. When Reservationless mtg, lecture-style meetings scheduled by this group become reservationless meetings.

Admit as listeners

Admit as listeners/
Start callers in waiting room/
Start mtg with floor open/
Reservationless mtg

 
Restrictions

Scheduling restriction

Scheduling limits placed on this group's users.

When Unrestricted, users may schedule unlimited number of meetings; When Cannot Schedule, users can schedule no meetings; When Near Term Mtg Limit, users may schedule the specified number of meetings within the next six hours.

Un-
restricted

Unrestricted/
Cannot Schedule/
Near Term Mtg Limit (Numeric—
0 to 50*)

 

Use reservationless?

Whether to allow users in this group to use the reservationless meeting feature.

Yes

Y/N

 

Max mtg length (min)

Maximum number of minutes for which this group's users can schedule meetings.

240

Minimum 2; maximum is Max Mtg Length (Scheduling Parameters)

 

Max # of attachments

Maximum number of attachments allowed for meetings scheduled by this group's users.

10

Numeric—
0 to 30*

 

Sched only on home server?

Whether meetings for users in this group are restricted to the home server.

No

Read-only

 

Sched only on NS home site?

Whether meetings for users in this group are restricted to the home site.

Yes

Read-only

 

Max # teams allowed

Number of teams this group's users can create.

0

Numeric—
0 to 10,000*

 

Can chg mtg ID via phone

Whether this group's users may assign vanity IDs for meetings they schedule by phone.

This field is available only when Allow Vanity Meeting IDs (in System Parameters) is set to Yes.

Yes

Yes/No

 

Allow video scheduling?

Whether this group's users can schedule meetings with video.

No

Yes/No

 
Sending Notifications

Enabled for this mtg?

Whether this group's users send notifications for meetings.

For reservationless meetings, notifications are not sent.

Yes

Yes/No

 

Include attachments?

Whether this group's users send attachments as part of their notifications.

No

Yes/No

 

Priority

Priority of notifications for this group's users.

Normal

Low/Normal/
Urgent

 

Send if mtg changes?

Whether to send notifications when something changes in meetings (such as the time, date, password, or meeting ID), or when a message or attachments are added or deleted.

No

Yes/No

 

Include participant list?

Whether this group's users send a list of names of meeting participants as part of their notifications.

No

Yes/No

 

Include password?

For secure meetings where a password is specified, whether this group's users include the password in notifications.

No

Yes/No

 
Receiving Notifications

Enable to receive?

Whether this group's users receive notifications about meetings they are invited to (if meeting scheduler sends them).

No

Yes/No

 

Include attachments?

Whether this group's users receive attachments as part of meeting notifications.

No

Yes/No

 

Type of e-mail system

E-mail system used by this group's users. (See Table 5-9 after this worksheet.)

None

None/cc:Mail/
Lotus Notes/
Microsoft Mail/
Microsoft Exchange/
Qualcomm Eudora/
Netscape Messenger/
Other

 

Preferred delivery method

Notification delivery method for this group's users.

None

None/E-mail

 

Alternate delivery method

Alternative notification delivery method to use if the preferred method fails.

None

None/E-mail

 

Method of attending

This group's users' preferred method of joining meetings.

User will call in

User will call in/
Have system call user/
Have system page user/
Do not reserve space for user/
Have system find user

 

First search method

First number the system tries to reach users in this group.

None

None/Main/
Alternate/Pager

 

Second search method

Second number the system tries to reach users in this group.

None

None/Main/
Alternate/Pager

 

Third search method

Third number the system tries to reach users in this group.

None

None/Main/
Alternate/Pager

 

Type of pager

Type of pager service used by this group's users.

None

None/
Direct Dial/
Non Direct Dial

 

Pager phone number

Pager telephone number of this group's users.

Direct Dial— 32-digit pager number/
Non Direct Dial—user's pager access code (PIN)

 
Q&A Meetings

Off at mtg startup?

Whether to turn on Q&A Meetings feature for this group's users at meeting startup.

No

Yes/No

 

Notify attendees about Q&A?

Whether to describe Q&A feature to this group's users when they attend conferences.

No

Yes/No

 

Q&A introduction

How to announce attendees being placed on the floor in meetings this group's users schedule.

Beep+
Name

Beep only/
Beep+Name/
Silent

 

Q&A departure

How to announce attendees being removed from the floor in meetings this group's users schedule.

Beep

Beep only/
Beep+Name/
Silent

 

Automatically ask next question?

Whether to automatically promote next waiting attendee to the floor in meetings this group's users schedule.

No

Yes/No

 

More than one question per site?

Whether to allow attendees in meetings scheduled by this group's users to ask more than one question at a time.

When Yes, this group's users may ask up to five questions.

No

Yes/No

 

Tell my position in line?

Whether to tell attendees in meetings scheduled by this group's users their current position in line.

No

Yes/No

 

Disable floor warning prompt?

Whether to tell attendees in meetings scheduled by this group's users they are next to ask a question (or speak) on the floor.

No

Yes/No

 
Video Meetings

Endpoint bandwidth

Bandwidth to use when connecting to VoIP. Endpoint connections are made based on the default bandwidth. (Guest connections are established with the default guest bandwidth.)

384K

128 kbps/
256 kbps/
384 kbps

 

AutoDialInvitees

Allows this group's users to blast outdial to meeting participants.

No

Yes/No

 

Profile flex field 1

Profile field customized with your business information.

 

Profile flex field 2

Profile field customized with your business information.

 

Profile flex field 3

Profile field customized with your business information.

 

Profile flex field 4

Profile field customized with your business information.

 

Profile flex field 5

Profile field customized with your business information.

 

Profile flex field 6

Profile field customized with your business information.

 

Profile flex field 7

Profile field customized with your business information.

 

In Table 5-9, for the Type of E-mail System field, choose the value that corresponds to the e-mail system installed at your company.

Table 5-9 Choices for Type of E-mail System Field 

E-Mail System
Choose

cc:Mail

cc:Mail

Microsoft Mail

Microsoft Mail

IBM Lotus Notes

Lotus Notes

Microsoft Exchange

Microsoft Exchange

SMTP

Microsoft Mail, Qualcomm Eudora, Netscape Messenger

Other MAPI compliant mail systems

Microsoft Mail


Worksheet 5-17  User Profiles

A user profile identifies the user to the Cisco Unified MeetingPlace system and defines the type of system access a user has. (For more information about user profiles and how to create them, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

For Options and Field Size values, in most cases the numeric and alphanumeric ranges given are the number of acceptable digits or characters for the field. (For example, Numeric—0 to 9 means that the field accepts any number between 0 (or nil) and 999999999.) Ranges with an asterisk (*) mean that the field accepts an actual number that falls within that range. (For example, Numeric—1 to 32767* means that the field accepts the value 3102 but not 32769.)

Field  
Description
Default
Options and Field Size
Value
Identification

First name

This user's first name. Used for reporting and workstation display.

Alphanumeric—1 to 17

 

Last name

This user's last name. Used for reporting and workstation display.

Alphanumeric—1 to 17

 

User ID
(workstation access)

This user's Cisco Unified MeetingPlace ID. (Used from a workstation.) This is the key used for alphabetical sorting in the database and for scheduler identification in reports.

Recommended: Same as the network or e-mail login.

Alphanumeric—1 to 17

 

User password

Password this user uses to log in to Cisco Unified MeetingPlace from a workstation.

Alphanumeric—1 to 11

 

Last changed

Date the user password was last changed.

System-defined field

 

Profile number
(voice access)

Number that identifies this user profile. Used to connect to Cisco Unified MeetingPlace from a touch-tone phone.

Recommended: User's phone extension or voice-mail number.

Numeric—1 to 17

 

Profile password
(voice access)

This user's Cisco Unified MeetingPlace telephone password.

Set this as a temporary default password. Users must change this to a personalized password when they first log in to Cisco Unified MeetingPlace.

Alphanumeric—1 to 11

 

Last changed

Date the profile password was last changed.

System-defined field

 

User active?

Whether this person is an active Cisco Unified MeetingPlace user. Only active users can log in to their profiles. Inactive users who try to log in are transferred to the attendant.

Yes

Yes/No/Locked/
Group Default

 

Type of user

Classification (user type) of this user.

End User

End User/Contact/
Attendant/System Mgr

 

Group name

Name of group (if any) to which this user belongs.

System

Alphanumeric—0 to 17

 

Phone number

Phone number that Cisco Unified MeetingPlace calls to reach this user (for example, to add this user to a meeting).

PBX access codes are not required. Allowed characters:
( ) , - " " space

Numeric—0 to 32

 

Alternate phone number

Alternative phone number that the system calls to reach this user (for example, to add this user to a meeting).

PBX access codes are not required. Allowed characters:
( ) , - " " space

Numeric—0 to 32

 

Pager phone number

Pager number of this user.

Group Default

Direct Dial—32-digit pager number/
Non Direct Dial—user's pager access code (PIN)

 

Type of pager

Type of pager service this user uses.

Group Default

None/
Direct Dial/
Non Direct Dial/
Group Default

 

Note If a user group is assigned to a profile, the following fields (excluding e-mail address fields) are supplied by the User Groups settings.

User ID of contact

User ID of the contact or attendant who supports this user (and has completed the contact/attendant training).

Alphanumeric—0 to 17

 

Internet e-mail address

User's Internet e-mail address. This address is used when someone is browsing meetings through Cisco Unified MeetingPlace Web and requests to send mail to the meeting scheduler.

 

Time zone

Time zone of location in which this user usually does business.

Recommended: Time zone of user's location. (See the Configuration Guide for Cisco Unified MeetingPlace Audio Server Release 5.3, for numeric values of time zones.)

Set guest profile time zones to location of the Cisco Unified MeetingPlace system.

Group Default

Time Zone Name/
Group Default

 

Language

User's selected language.

Meetings scheduled by this user default to the selected language.

English (USA)

English (USA)/
Other installed language

 

Abbreviated prompts?

Whether the system plays abbreviated prompts when this person calls the system.

If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Yes/No/Group Default

 

Billing code

A code for generating billing reports. Can be based on your company's internal conventions (for example, department codes).

Alphanumeric—
0 to 17/
Group Default

 

Default mtg category

Meeting category assigned to meetings this user schedules.

Group Default

Selected name/
Group Default

 

Scheduling home server

The local server for this user.

0

Read-only

 
MeetingNotes Defaults

Able to record mtgs?

Whether this user can record meetings. Only the system administrator can change this field's value.

Group Default

Yes/No/Group Default

 

Record meeting?

Whether by default meetings scheduled by this user are recorded.

If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Yes/No/Group Default

 

Who can access

Who can request attachments and listen to meetings recorded by this user.

When None, recorded meetings and their attachments must be manually posted for others to hear.

Group Default

None/Anyone/
MeetingPlace Users/
Invited Users/
Group Default

 

Auto-start recording?

For meetings scheduled to be recorded, whether by default recording starts automatically when second participant enters a meeting.

Group Default

Yes/No/Group Default

 

Attachment access ordering

Order in which users hear a list of attachments.

Group Default

Play most recent first/
Play in order submitted/
Group Default

 

Display mtg to everyone?

Whether by default to allow Cisco Unified MeetingPlace Web guests to view meetings.

Group Default

Yes/No/Group Default

 
Outdial Meeting Defaults

Can call out from mtgs?

Whether a user can dial out from meetings.

To prevent guests from outdialing from within meetings, set this parameter to No in the guest profile.

No

Yes/No/Group Default

 

Can schedule guest outdial mtgs?

Whether this user can schedule meetings that allow guests to join the voice conference by Web. This parameter is enabled only if this user's profile has outdial privileges.

When No, the Allow Outdials to Guests From Web parameter is disabled for this user. When Yes, user can change Allow Outdials to Guests From Web setting for individual meetings.

Group Default

Yes/No/Group Default

 

Allow outdials to guests from Web?

For meetings scheduled by this user, whether guests can join meetings by Web.

When Yes and a meeting is scheduled, the system can outdial to guests when they click Join Voice Conference button. When No, guests who click this button see the phone number to call to join meeting.

Group Default

Yes/No/Group Default

 

Max outdials per meeting

How many outdials this user may initiate from within one meeting.

Note This field limits only the number of times this user can outdial from a meeting by pressing #3. It does not restrict any other method of outdialing.

Group Default

Numeric—0 to 500/
Unrestricted/
Group Default

 

Can call other servers?

Whether this user may schedule multiserver meetings.

Group Default

Yes/No/Group Default

 

Ask for profile password?

Whether outdialed invitees must enter a profile password to join meetings.

Group Default

Yes/No/Group Default

 

Digit translation table

Digit translation table to use for all outdials initiated by this user.

16 translation tables are available. Default translation table is 0. Your customer support representative will work with you to configure these tables, as needed.

Group Default

Numeric—0 to 15*/
Group Default

 
Meeting Preferences

Entry announcement

Announcement used when this user enters meetings.

Group Default

Beep only/
Beep+Name/
Silent/
Group Default

 

Departure announcement

Announcement used when this user leaves meetings.

If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Beep only/
Beep+Name/
Silent/
Group Default

 

End of mtg announcement

Whether the system announces that the meeting will end in a set number of minutes.

For reservationless meetings, this parameter is not used. This announcement does not play in reservationless meetings.

If you are upgrading your system, this field defaults to the previous setting. New systems default to Yes.

Yes

Yes/No/Group Default

 

Mtg extension announcement

Whether the system announces that the meeting is extended by a set number of minutes.

For reservationless meetings, this parameter is not used. This announcement does not play in reservationless meetings.

Yes

Yes/No/Group Default

 

Screened entry?

Whether meetings scheduled by this user require a meeting participant (already in the meeting) to admit people who try to join the meeting. (People who want to enter are not admitted automatically.)

If this user belongs to a user group, enter a value only when it differs from the group value.

Group Default

Yes/No/Group Default

 

Skip pre-meeting options?

Whether meetings scheduled by this user use the short menu feature, which eliminates the meeting ID confirmation, roll call, and agenda.

Group Default

Yes/No/Group Default

 

Disable roll call?

Whether this user can request the roll call feature during meetings.

Recommended: Yes when, for example, competitors could call into a meeting, meetings require caller anonymity, or you schedule large meetings.

Group Default

Yes/No/Group Default

 

Password required?

Whether by default meetings scheduled by this user require a password.

If this user belongs to a user group, enter a value only when it differs from the group value.

When Yes, the person who starts a reservationless meeting that is organized by this user can choose to create a password for the meeting. When No, the person who starts the meeting does not create one.

To require passwords for reservationless meetings organized by this user, see the Administrator Guide for Cisco Unified MeetingPlace Audio Server Release 5.3.

Group Default

Yes/No/Group Default

 

Who can attend

Who can attend meetings scheduled by this person.

For reservationless meetings, this parameter is not used. (Anyone can attend reservationless meetings.)

Group Default

Anyone/
MeetingPlace Users/
Invited Users/
Group Default

 

Allow Internet access?

When the system is configured with a web-conferencing server in the DMZ and another behind the DMZ. When Yes, the Web portion of the meeting is held on the server in the DMZ and can be accessed by anyone. When No, the Web portion of the meeting is held on the server behind the DMZ and can be accessed only by users on the company's intranet.

No

Yes/No/
Group Default

 

Lecture mtg attend sttgs

For lecture-style meetings scheduled by this user, the way in which listen-only participants are admitted.

When Admit as listeners and Start callers in waiting room, participants listen to music on hold until meeting is called to order. When Start mtg with floor open, participants can talk until meeting is called to order. When Reservationless mtg, lecture-style meetings scheduled by this user become reservationless meetings.

Group Default

Admit as listeners/
Start callers in waiting room/
Start mtg with floor open/
Reservationless mtg/
Group Default

 
Restrictions

Scheduling restriction

Scheduling limits placed on this user.

When Unrestricted, users may schedule unlimited number of meetings; When Cannot Schedule, users can schedule no meetings; When Near Term Mtg Limit, users may schedule the specified number of meetings within the next six hours.

Group Default

Unrestricted/
Cannot Schedule/
Near Term Mtg Limit Numeric—0 to 50*/
Group Default

 

User reservationless?

       

Max mtg length (min)

Maximum number of minutes for which this user can schedule meetings.

Group Default

Minimum 2; maximum is Max Mtg Length (Scheduling Parameters)/
Group Default

 

Max # of attachments

Maximum number of attachments that can be attached to a meeting scheduled by this user.

Group Default

Numeric—0 to 30*/
Group Default

 

Sched only on home server?

Whether meetings for this user are restricted to the home server.

No

Read-only

 

Sched only on NS home site?

Whether meetings for this user are restricted to the home site.

Yes

Read-only

 

Max # teams allowed

How many teams this user can create.

0

Numeric—0 to 10,000*/
Group Default

 

Can chg mtg ID via phone

Whether this user may assign vanity IDs for meetings scheduled by phone.

This field is available only when Allow Vanity Meeting IDs (in System Parameters) is set to Yes.

Yes (same as User Groups setting)

Yes/No

 

Allow video scheduling?

Whether this user can schedule meetings with video.

Group Default

Yes/No/Group Default

 
Sending Notifications

Enabled for this mtg?

Whether meeting scheduler sends notifications for meetings when this user schedules meetings.

For reservationless meetings, notifications are not sent.

Group Default

Yes/No/Group Default

 

Include attachments?

Whether meeting scheduler sends attachments as part of notifications when this user schedules meetings.

Group Default

Yes/No/Group Default

 

Priority

Priority given to notifications sent by this user.

Group Default

Low/Normal/Urgent/
Group Default

 

Send if mtg changes?

Whether notifications are sent when something changes in a meeting (such as the time, date, password, or meeting ID), or when a MeetingMessage or attachments are added or deleted.

Group Default

Yes/No/Group Default

 

Include participant list?

Whether to send names of meeting participants as part of notifications.

Group Default

Yes/No/Group Default

 

Include password?

For secure meetings where a password is specified, whether scheduler includes the password in notifications when this user schedules meetings.

Group Default

Yes/No/Group Default

 
Receiving Notifications

Enable to receive?

Whether this user receives meeting notifications (if meeting scheduler sends them).

Group Default

Yes/No/Group Default

 

Include attachments?

Whether this user receives attachments as part of meeting notifications.

Group Default

Yes/No/Group Default

 

E-mail address

This user's e-mail address.

Alphanumeric—
0 to 255*

 

Type of e-mail system

E-mail system used by this user. (See Table 5-10 after this worksheet.)

Group Default

None/cc:Mail/
Lotus Notes/
Microsoft Mail/Microsoft Exchange/
Qualcomm Eudora/
Netscape Messenger/
Other/
Group Default

 

Preferred delivery method

The method by which this user receives notifications.

Group Default

None/E-mail/
Group Default

 

Alternative delivery method

Alternative method by which this user receives notifications, if the primary method fails.

Group Default

None/E-mail/
Group Default

 
Attending Meetings

Method of attending

Method by which this user is contacted to join meetings.

Group Default

User will call/
Have system call user/
Have system page user/
Do not reserve space for user/
Have system find user/
Group User

 

Ways to find user

Order in which the system calls this user to join meetings.

For this feature to work, the Method of Attending field value must be Have system find user.

None

None/Main/Alternative/
Pager (in any order)/
Group Default

 
Q&A Meetings

Off at mtg startup?

Whether to turn on Q&A Meetings feature for this user at meeting startup.

No (same as User Groups setting)

Yes/No/Group Default

 

Notify attendees about Q&A?

Whether to describe Q&A feature to this user when attending conferences.

Group Default

Yes/No/Group Default

 

Q&A introduction

How to announce attendees placed on the floor in meetings this user schedules.

Group Default

Beep only/
Beep+Name/Silent/
Group Default

 

Q&A departure

How to announce attendees being removed from floor in meetings this user schedules.

Group Default

Beep only/
Beep+Name/Silent/
Group Default

 

Automatically ask next question?

Whether to automatically promote the next waiting attendee to floor in meetings this user schedules.

Group Default

Yes/No/Group Default

 

More than one question per site?

Whether to allow attendees in meetings scheduled by this user to ask more than one question at a time.

When Yes, participants may ask up to five questions.

Group Default

Yes/No/Group Default

 

Tell my position in line?

Whether to tell attendees in meetings scheduled by this user their current position in line.

Group Default

Yes/No/Group Default

 

Disable floor warning prompt?

Whether to tell attendees in meetings scheduled by this user they are next to ask a question (or speak) on the floor.

Group Default

Yes/No/Group Default

 
Video Meetings

Endpoint bandwidth

Bandwidth to use when connecting to VoIP. Endpoint connections are made based on the default bandwidth. (Guest connections are established with the default guest bandwidth.)

256K

128 kbps/
256 kbps/
384 kbps

 

Endpoint address

Preferred endpoint address for this user. This can be a telephone number, SIP address, or H.323 or H.320 endpoints.

 
         

AutoDialInvitees

Allows users to blast outdial to meeting participants.

Group Dflt

Yes/No/Group Default

 

Profile flex field 1

Profile fields customized with your business information.

 

Profile flex field 2

Profile fields customized with your business information.

 

Profile flex field 3

Profile fields customized with your business information.

 

Profile flex field 4

Profile fields customized with your business information.

 

Profile flex field 5

Profile fields customized with your business information.

 

Profile flex field 6

Profile fields customized with your business information.

 

Profile flex field 7

Profile fields customized with your business information.

 

In Table 5-10, for the Type of E-mail System field, choose the value that corresponds to the e-mail system installed at your company.

Table 5-10 Choices for Type of E-mail System Field 

E-Mail System
Choose

cc:Mail

cc:Mail

Microsoft Mail

Microsoft Mail

IBM Lotus Notes

Lotus Notes

Microsoft Exchange

Microsoft Exchange

SMTP

Microsoft Mail, Qualcomm Eudora, Netscape Messenger

Other MAPI compliant mail systems

Microsoft Mail