Enterprise License Manager User Guide
Enterprise License Manager operation
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Enterprise License Manager operation

The following sections provide information on using Enterprise License Manager.

Enterprise License Manager considerations

Follow these steps to begin using Enterprise License Manager:

Log in to Enterprise License Manager

Procedure
    Step 1   Select Enterprise License Manager from the list of installed applications.
    Step 2   Enter your username and password. Click Login.
    Note    The initial login requires the application username and password that you created as part of the installation. If you are not sure what username and password to use for signing into Enterprise License Manager, see Troubleshooting.

    Add product instance

    The following procedure describes how to add a product instance in Enterprise License Manager.

    Important:

    Only the publisher node in a cluster can be added as a Product Instance. Attempting to add subscribers will result in an error.

    Procedure
      Step 1   Log in to Enterprise License Manager.
      Step 2   Choose Inventory > Product Instances.
      Step 3   Click Add. The Add Product Instance dialog box appears.
      Step 4   Enter the following information:
      • Name
      • Description (optional)
      • Product Type
      • Hostname/IP Address
      • Username
      • Password
      Note   

      Credentials are the OS Administration username and password of the product.

      Step 5   Click OK to add the product instance.
      Step 6   Once the product instance has been successfully added, the product appears in the Product Instances table.
      Note   

      On the Product Instances page, click the Synchronize Now button to extract the licensing information from the new product. If you do not synchronize, current product instance information will not appear in Enterprise License Manager.

      Note    An asterisk appears next to the version field of all product instances which have pre-9.0 licenses. To make pre-9.0 licenses available in the Enterprise License Manager, they must be migrated. For information on migrating licenses, see: Migrate licenses using Upgrade Licenses wizard.
      Note   

      If you wish to add a Cisco Unified Communications Manager Business Edition 5000, you need to add two product instances. The first time you enter the information detailed in Step 4, select Unified CM as the product type. The second time you add a product type, enter a unique name and select Unity Connection as the product type. All other information is the same.

      Edit product instance

      The following procedure describes how to edit a product instance in Enterprise License Manager.

      Procedure
        Step 1   To edit a product instance, select that instance from the Product Instance table.
        Step 2   From the General tab of the Product Instance details page, edit the preferred settings for the product instance.
        Step 3   If the hostname or IP address of the product instance changes, you need to delete the product instance from the Enterprise License Manager prior to changing the hostname/IP address. You then re-add it to the Enterprise License Manager once you have completed the hostname/IP address change.

        Delete product instance

        Procedure
          Step 1   Select the radio button next to the product instance you wish to delete.
          Step 2   Click the Delete button.
          Step 3   A message appears stating that the Product Instance will be permanently deleted, and requesting confirmation to continue or cancel. Click Continue.
          Step 4   A message appears, confirming that the product instance was successfully deleted.
          Step 5   Following a successful deletion, click the Synchronize Now button to obtain the most up-to-date licensing information for all license types in the system.

          System status information

          The Monitoring section of the Enterprise License Manager interface provides the following views that enable you to monitor the system status:

          Dashboard view

          The Dashboard provides an “at-a-glance” view of the system. Links in the Dashboard navigate to their related pages within Enterprise License Manager.


          Note
          When Enterprise License Manager is first installed, it operates in Demo mode until a license file is installed. While Enterprise License Manager is in Demo mode, a warning appears at the top of the GUI.

          Note
          Demo mode in Enterprise License Manager refers to the fact that no license file has been installed yet. During the first license file installation process, Enterprise License Manager is registered with the Cisco licensing back office and is no longer in Demo mode. Product instances managed by Enterprise License Manager are not in compliance as long as Enterprise License Manager is in Demo mode. Each product type (for example, Unified CM, Unity Connection) has its own version of "demo mode" that operates independently of Enterprise License Manager’s Demo mode.

          The Dashboard contains the following:

          Overview

          Provides information on Product Instances, Last License Update, and Last Synchronization date and time.

          License Usage

          Lists the product type and the number of licenses allocated to each of those products.

          License Alerts

          Lists alerts according to product type and the status of the alert. Alerts indicate:

          • License types that are non-compliant
          • Licenses that are nearing expiration

          Synchronization Failures

          Lists the product instance name, reason for failure, and last successful synchronization.

          License usage view

          The License Usage page identifies the licenses installed on the system and how those licenses have been used at the time of the last synchronization. There are two views available from the License Usage page:

          • Table View
          • Chart View

          Table View

          The Table View provides the following information for each license type:

          • Type of licenses in use
          • Product scope
          • Number of licenses required
          • Number of licenses installed
          • Number of licenses unused
          • Status of that license type (for example: in compliance, in violation, and so on)

          You can also view license properties and usage by selecting one of license types installed on the system. The License Type details page contains the following information:

          • License Description
          • Usage Chart
          • Usage by Instance
          • Installed Licenses by Type

          For a comprehensive view of all license types, click the View all license type descriptions on Cisco.com (new window) link under the License Description section.

          Chart View

          The Chart View tab presents a graphical view of the number of licenses used for a particular product. Placing your mouse over each of the chart's bars reveals license count information. The figure below shows a Chart View which illustrates the number of licenses:

          • Installed
          • Borrowed from Upper Tier
          • Required
          • Loaned to Lower Tier

          The Chart View also identifies, with a red “x”, instances where there are insufficient licenses.





          Substitution and tiering

          License types are categorized into license tiers, where the higher license tiers offer more functionality than the lower tiers. For example, CUWL Professional, the highest Unified CM-tiered type, offers more functionality than CUWL Premium or Advanced (the exact functionality is specified in the License Usage Details screen). The License Usage Table View and Chart View (as shown in the figure above) displays the types in order of tier, highest to lowest.

          Note

          TelePresence Room is separate from the other license types and cannot borrow from the others.

          License substitution refers to the Enterprise License Manager feature where a higher tier license type can be substituted for a lower-tiered type that would otherwise be in overage. In the Chart View example (in the above figure), there are 50 spare Basic licenses on loan to Essential. In this example, the 50 spare licenses are sufficient to cover the entire Essential overage. If the user installs a license file that adds Essential licenses, the spare Basic licenses would then be available for future Basic requirements.

          License fulfillment

          Once a product instance has been added (see Add product instance), you must then identify your licensing requirements and plan accordingly.


          Note
          You may wish to check your Dashboard or License Usage page first, to determine what licenses are required for your product. For more information on the Dashboard or the License Usage pages, see System status information.

          Once you have identified your specific licensing needs, choose from one of the following:

          1. Migrate existing licenses (if applicable) into Enterprise License Manager. To migrate existing licenses, see Migrate licenses using Upgrade Licenses wizard
          2. Once any existing licenses have been migrated, acquire new licenses using the following procedure: Use the Add Licenses wizard to determine new licensing requirements

          Migrate licenses using Upgrade Licenses wizard

          Use the following procedure to plan for migration from pre-9.0 licensing to 9.0 user-based licensing.

          Procedure
            Step 1   From the License Management > License Planning page in Enterprise License Manager, click the Upgrade Licenses button.
            Step 2   The Upgrade Licenses wizard window appears. The first step involves choosing the product type. From the Choose Product Type section, select the type of product to upgrade from the drop-down menu. Click Next.
            Step 3   The Choose Product Instances section appears. To upgrade a product instance, select it in the Available Product Instances window and click the arrow to move it to the Product Instances to Upgrade window. Click Next. The only products that appear in the Available Product Instances table are those that have been upgraded from a previous release and have not yet had their licenses migrated.
            Step 4   The Specify License Counts section appears. Select the appropriate Recommendation Mode from the drop-down list to view the recommended license counts as either User Connect Licenses (UCL) or Cisco Unified Workshop Licenses (CUWL).
            Step 5   In the License Allocation table, edit the Adjust Recommended Count column and click Save to save your change for that license type. You may also choose to run a compliance check by clicking the Run Compliance Check button, or reset the license values by clicking the Reset Values button. Once all license count values have been updated, click Next.

            Clicking the arrow next to each license type reveals additional information on that license type.

            Caution   

            The upgrade process can be completed only once per Unified CM product instance. You will not be able to upgrade any remaining DLUs on the selected product instances in the future.

            Step 6   The Summary and Next Steps section appears. In this section you can view and save a summary of the changes you made. To view the summary, click View Summary. A default name for the summary also appears in the Name field using the format <productname>-add-<date-time-stamp> format. Instructions for placing your order and fulfilling your licenses also appear in this section. Click Finish & Generate Request
            Step 7   The License Migration Request and Next Steps window appears. Copy the selected text to your clipboard or click Save it to a file on your computer.
            Step 8   Select License Migration Portal under Step 2 and paste the copied text in the designated field or select the saved file from your computer.
            Step 9   Click Close to return to the License Planning page
            Step 10   The license migration plan now appears in the table on the License Planning page.

            Use the Add Licenses wizard to determine new licensing requirements

            Use the following procedure to plan the addition of new licenses.

            Procedure
              Step 1   From the License Management > License Planning page in Enterprise License Manager, click the Add Licenses button.
              Step 2   The Add Licenses wizard window appears. The first step involves choosing the product type. From the Choose Product section, from the drop-down menus, select the type and version of product to which you want to add a licence. Click Next.
              Step 3   The Specify License Counts section appears. From this section, adjust the number of licenses that will be allocated to each type of license and click Save to save your changes for that license type. You may also choose to run a compliance check by clicking the Run Compliance Check button, or reset the license values by clicking the Reset Values button. Once the number of licenses has been set, click Next.

              Clicking the arrow next to each license type reveals additional information on that license type.

              Step 4   The Summary and Next Steps section appears. In this section you can view and save a summary of the changes you made. You can also enter your own summary name and description.
              Step 5   To view the summary, click View Summary. The Save Summary in Enterprise License Manager option is selected by default. A default name for the summary also appears in the Name field using the format <productname>-add-<date-time-stamp> format. Instructions for placing your order and fulfilling your licenses also appear in this section. Click Finish to complete Add Licenses wizard.

              Generate license request

              To obtain a new license (using Manual fulfillment), you must first generate a license request through the License Management > Licenses page, and then use the information generated to submit a request. You will then receive your license file via email. Use the following procedure to generate a license request.

              Procedure
                Step 1   Log in to Enterprise License Manager.
                Step 2   From the License Management > Licenses page, select Generate License Request from the drop-down list under Other Fulfillment Options.
                Step 3   The License Request and Next Steps window appears. Copy the selected text to your clipboard or click Save the License Request File to your computer.
                What to Do Next

                Once you have your license request information saved either to your clipboard or to your computer, you need to access the Cisco License Registration site and paste it into the appropriate field. When you receive your license file via email, install your new license file in Enterprise License Manager using the Install license procedure.

                Install license

                Before You Begin

                Once you have obtained your license using the Migrate licenses using Upgrade Licenses wizard procedure or the Generate license request procedure, you can then install that license in Enterprise License Manager. Use the following procedure to install licenses.


                Note

                This procedure applies mainly to Manual fulfillment. Use of e-Fulfillment does not require use of the Install Licenses feature.

                Procedure
                  Step 1   Log in to Enterprise License Manager.
                  Step 2   Select License Management > Licenses.
                  Step 3   Click the Install Licenses button.
                  Step 4   The Install New License File window appears. Click the Browse button.
                  Step 5   Choose the license file to upload and install, then click Open.
                  Step 6   The license file now appears in the License File field. Click the Install button.
                  Step 7   Once the license is correctly installed, a message appears indicting that the installation was successful. Click Close to return to the Licenses page.