User Guide for the Cisco Unity Phone Interface (Release 8.x with Microsoft Exchange
Managing Private Lists
Downloads: This chapterpdf (PDF - 84.0KB) The complete bookPDF (PDF - 0.95MB) | Feedback

Managing Private Lists

Table Of Contents

Managing Private Lists

About Private Lists

Creating Private Lists

Changing the Members of Private Lists

Changing the Recorded Names of Private Lists


Managing Private Lists


About Private Lists

Creating Private Lists

Changing the Members of Private Lists

Changing the Recorded Names of Private Lists

About Private Lists

You can use private distribution lists to create your own groups of voice message recipients. When you address a voice message to one of your private lists, all of the recipients on the list receive the message.

Cisco Unity provides empty private lists for you to personalize. Only you can send voice messages to your private lists.

Although you can delete individual members of your lists, you cannot delete the list itself or the recorded name of the list by phone.


Note If you are using the Cisco Unity Assistant web tool, you have more options available there. See Help in the Cisco Unity Assistant.


Creating Private Lists

Your Cisco Unity administrator specifies the maximum number of lists that you can manage.

To Create a Private List


Step 1 Call and log on to Cisco Unity.

Step 2 From the Main menu, choose the options Setup Options > Message Settings > Edit Private Lists > Change Names.

Step 3 Choose an empty private list.

Step 4 After Cisco Unity plays the list name ("Empty List"), follow the prompts to add names to the list.

Step 5 When you are finished adding names, choose the option Rerecord the Name of the List and follow the prompts to record a name for the list.


Changing the Members of Private Lists

Any subscriber or public distribution list in the directory is eligible for membership in your private lists. A private list cannot be included as a member of another private list. The maximum number of members that you can add to a private list is specified by your Cisco Unity administrator.

If Cisco Unity is set up so that you can send and respond to remote users (users on remote voice messaging systems who are not in the directory), you can include those users in your private lists.

If you try to add a subscriber, public distribution list, or remote user who is already a member of a private list, Cisco Unity does not add the member to your list again.


Note Administrative changes to the accounts of members of your private lists may cause them to be presented differently when you review your lists later. Occasionally, such changes may even cause some members to be removed from your lists without notice. Your Cisco Unity administrator should be able to inform you before changes occur, although you will still need to readd members if they are removed inadvertently.


To Change the Members of a Private List


Step 1 Call and log on to Cisco Unity.

Step 2 From the Main menu, choose the options Setup Options > Message Settings > Edit Private Lists > Change Names.

Step 3 Choose the private list whose members you want to change.

Step 4 After Cisco Unity plays the list name, follow the prompts to add names or delete names from the list.


Changing the Recorded Names of Private Lists

Each private list has a recorded name. When you address a message to a private list, Cisco Unity plays the recorded name so that you can confirm that you have addressed the message to the correct list.

To Change the Recorded Name of a Private List


Step 1 Call and log on to Cisco Unity.

Step 2 From the Main menu, choose the options Setup Options > Message Settings > Edit Private Lists > Change Names.

Step 3 Choose the private list whose recorded name you want to change.

Step 4 After Cisco Unity plays the list name, follow the prompts to rerecord the name of the list.