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Quick Start Guide for Microsoft Outlook Integrated with Cisco Unified MeetingPlace Express Release 1.2

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Quick Start Guide

Table Of Contents

Quick Start Guide for
Microsoft Outlook Integrated with
Cisco Unified MeetingPlace Express
Release 1.2

Downloading the Microsoft Outlook Plug-In

Scheduling a Meeting

Changing a Meeting

Attending a Meeting

Getting Help


Quick Start Guide

Quick Start Guide for
Microsoft Outlook Integrated with
Cisco Unified MeetingPlace Express
Release 1.2


1 Downloading the Microsoft Outlook Plug-In

You must close all Microsoft Outlook and Microsoft Office applications.


Step 1 Click Download Outlook Plug-In. (The link to download the Microsoft Outlook plug-in is located on the bottom right corner of the Attend and Schedule pages in the End-User Interface.)

Step 2 In the File Download—Security Warning dialog box, click Save.

Step 3 Navigate to your desktop and click Save.

Step 4 Go to your desktop and double-click the file called setup.exe.

Step 5 Click OK to start the installation.

Step 6 In the Installation Complete dialog box, click OK.

Step 7 Restart Microsoft Outlook.


2 Scheduling a Meeting

Schedule Cisco Unified MeetingPlace Express meetings from Microsoft Outlook using the same form that you use to schedule other appointments, events, and meetings. You can schedule single meetings or meetings that recur regularly.


Step 1 Open your Microsoft Outlook calendar and double-click on a time.

Step 2 Click the MeetingPlace tab.

Step 3 To create a meeting that uses Cisco Unified MeetingPlace Express resources, select either Yes, create a new meeting or Yes, use my reservationless ID.

Step 4 Enter the meeting details. Enter additional meeting options, by clicking More options.

Step 5 To schedule a recurring meeting, click Recurrence....

Step 6 To invite attendees, click the Scheduling tab, then enter attendee names in the All Attendees column.

Step 7 To include a message or change standard Microsoft Outlook appointment settings, click the Appointment tab and enter the information.

Step 8 Click Send. The meeting is scheduled in Cisco Unified MeetingPlace Express, notifications are sent to invitees, and the meeting appears in your Microsoft Outlook calendar.



Note When you schedule a Cisco Unified MeetingPlace Express meeting, the system may prompt you for your user ID and password. If you do not have your login information, contact your system administrator.


3 Changing a Meeting

You can change the meeting options for single meetings or a recurring meeting series. When you reschedule a recurring meeting series, any exceptions are lost. For example, if you have previously rescheduled one meeting in the series for a different time of day, the change to that occurrence will not be retained.


Step 1 In your Microsoft Outlook calendar, double-click the meeting you want to change. For a recurring meeting, choose one of the following and click OK:

To reschedule one of the meetings in the series, select Open this occurrence.

To reschedule all future meetings in the series, select Open the series.

Step 2 Click the MeetingPlace tab.

Step 3 Modify the meeting details.

Step 4 Click Send Update to send updated notifications to meeting invitees.


4 Attending a Meeting

Meeting invitations arrive in your e-mail inbox. After you accept an invitation, the meeting notification appears in your Microsoft Outlook calendar.


Step 1 Double-click the entry in your Microsoft Outlook calendar.

Step 2 If the invitation is to a recurring meeting series, choose Open this occurrence and click OK.

Step 3 After the meeting invitation opens, join the meeting by clicking the meeting link.

If you see security warnings requesting permission to install and run Cisco Unified MeetingPlace Express components, click Yes to all.

If prompted, enter your Cisco Unified MeetingPlace Express username and password to enter the virtual meeting room.


5 Getting Help

Detailed online help for using Microsoft Outlook with Cisco Unified MeetingPlace Express is available from the Cisco Unified MeetingPlace Express scheduling form or from the meeting notification.


Step 1 In your Microsoft Outlook calendar, double-click an existing meeting that uses Cisco Unified MeetingPlace Express resources or any time.

Step 2 Click the MeetingPlace tab.

If you do not see a MeetingPlace tab, contact your system administrator.

Step 3 Log in, if prompted.

Step 4 Click the Help link in the top right corner of the page.