Configuration and Maintenance Guide for Cisco Unified MeetingPlace Express Release 1.2
Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express
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Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express

Table Of Contents

Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express

Prerequisites for Scheduled and Reservationless Meetings

Information About Scheduled Meetings

About Immediate Meetings

About Zero-Port Voice Meetings

About Web-Only Meetings

About Recurring Meetings

About Continuous Meetings

Information About Reservationless Meetings

Port Availability Considerations for Reservationless Meetings

Information About Ports for Scheduled and Reservationless Meetings

About Voice Ports for Scheduled and Reservationless Meetings

About Web Ports for Scheduled and Reservationless Meetings

Recommended Port Configurations for Scheduled and Reservationless Meetings

About Direct Meeting Dial-In

Information About the Audio Mixer

About Mixed Audio Characteristics

About the Jitter Buffer Component

About Voice Activity Detection Support

How to Configure Scheduled and Reservationless Meetings

Configuring System-Wide Parameters for Scheduled and Reservationless Meetings

Configuring Reservationless Meetings

Enabling Users to Reserve Voice Ports for Scheduled Meetings

Enabling Users to Reserve Web Ports for Scheduled Meetings

Configuring Zero-Port Voice Meetings

Configuring Web-Only Meetings

Configuring Continuous Meetings

Configuring Direct Meeting Dial-In

Displaying Meeting Times Using a 12- or 24-Hour Clock

Configuring Audio Parameters


Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express


Revised: October 18, 2006, OL-11374-01

This chapter describes how to configure scheduled and reservationless meetings, which are set up and accessed only through Cisco Unified MeetingPlace Express end-user interfaces, either over the phone or web. In contrast, ad hoc conferences are initiated only through the end-user interfaces of products other than Cisco Unified MeetingPlace Express.

The content in this chapter applies in the following cases:

You have a Cisco Unified MeetingPlace Express system.

You have a Cisco Unified MeetingPlace Express VT system but want to experiment with the scheduled and reservationless meeting features. Note that license and port restrictions apply.


Note If you instead want to set up your system for ad hoc conferencing, see Chapter 6, "Configuring Ad Hoc Conferencing for Cisco Unified MeetingPlace Express VT."


Topics in this section include:

Prerequisites for Scheduled and Reservationless Meetings

Information About Scheduled Meetings

Information About Reservationless Meetings

Information About Ports for Scheduled and Reservationless Meetings

About Direct Meeting Dial-In

Information About the Audio Mixer

How to Configure Scheduled and Reservationless Meetings

Prerequisites for Scheduled and Reservationless Meetings

To support more than six voice ports or six web ports for scheduled and reservationless meetings, install the systemsoftware, voiceconf, and webconf licenses on your system.

Related Topics

About Licenses, page 3-2

How To Install and Manage Licenses, page 3-5

Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express

Information About Scheduled Meetings

Profiled users can schedule meetings to begin immediately or sometime in the future. Unlike reservationless meetings, a scheduled meeting gives the scheduler control over meeting details, including the parameters described in Table 5-1. For a complete list of available parameters for scheduled meetings, see the User Guide for Cisco Unified MeetingPlace Express. System administrators, in turn, have control over which parameters can be specified by meeting schedulers.

Table 5-1 Sample List of Scheduled Meeting Parameters 

Scheduled Meeting Parameter
Brief Description

Meeting subject

Appears in e-mail notifications and in the Meeting Details and Find Meeting pages of the end-user web interface.

Meeting ID1

Uniquely identifies the meeting.

Meeting date, time, duration, and frequency

Reserves ports and the meeting ID for the specified times.

Number of participants1

Reserves the specified number of ports.

Meeting password

Requires participants to enter the password to join the meeting.

Billing code1

Identifies the department or group to bill for the meeting.

Who can attend1

Enables the restriction of meeting participants to profiled users.

Entry and exit announcements1

Plays a beep, a beep and recorded name, or silence when a user joins or leaves the meeting.

1 This parameter may be disabled, limited to specific users, or limited to certain values by system administrators.


There are several types of scheduled meetings, each of which have special characteristics and restrictions. Topics in this section include:

About Immediate Meetings

About Zero-Port Voice Meetings

About Web-Only Meetings

About Recurring Meetings

About Continuous Meetings

About Immediate Meetings

An immediate meeting starts right after the user schedules it from the end-user web interface or initiates the immediate meeting over the phone. Immediate meetings are used when reservationless meetings are not enabled on the system, or by meeting schedulers who are restricted from owning reservationless meetings. Any user who can schedule meetings can start immediate meetings.

Immediate meetings are used by users who want more flexibility and control of the meeting parameters than they would have with reservationless meeting. For example:

Users who schedule immediate meetings from the end-user web interface may limit who can join the meeting, choose the Meeting ID, send e-mail notifications, and decide whether or not to publicly list the meeting in the end-user web interface.

Users who start immediate meetings over the phone have the option to specify the duration and number of participants.

For more information about immediate meetings, see the User Guide for Cisco Unified MeetingPlace Express.

Related Topics

Information About Scheduled Meetings

Information About Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

About Zero-Port Voice Meetings

Zero-port voice meetings are scheduled meetings that have the following special characteristics:

No ports are reserved when zero-port voice meetings are scheduled. Therefore, there is no limit to the number of zero-port voice meetings that can be scheduled on Cisco Unified MeetingPlace Express at any time.

Users may join a zero-port voice meeting only if voice ports or voice floater ports are available at that time.

When a user joins a zero-port voice meeting, that user utilizes one voice port.

Users who can schedule zero-port voice meetings are always restricted from the following:

Scheduling full web meetings.

Reserving voice ports for scheduled meetings.

Related Topics

Configuring Zero-Port Voice Meetings

Information About Ports for Scheduled and Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

Information About Scheduled Meetings

About Web-Only Meetings

Web-only meetings are scheduled meetings that are used in the following situations:

The user profile of the meeting scheduler is configured as follows:

Host web meetings with—Full meeting room (licenses required)

Reserve voice licenses when setting up meetings—No

If voice ports are not available for a meeting that is being scheduled, then the system offers the meeting scheduler the option to schedule a web-only meeting.

A web meeting is initiated from a Cisco Unified Personal Communicator conversation.

Related Topics

Configuring Web-Only Meetings

Information About Web Meetings That Are Initiated From Cisco Unified Personal Communicator, page A-1

Information About Ports for Scheduled and Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

Information About Scheduled Meetings

About Recurring Meetings

A recurring meeting is a scheduled meeting where a daily, weekly, or monthly frequency is selected on the Schedule Meeting end-user web page. A recurring meeting is held at the same time of day, at a specified frequency.

The following special characteristics apply to recurring meetings:

All instances of recurring meetings take place at the same time of day in the time zone configured in the scheduler's user profile. Meeting invitees must adjust for time zone differences. Remember that some locations, such as Arizona, do not use daylight savings time.

When you export meeting information to create a meeting import file, make sure that you specify a range of dates that includes all occurrences of recurring meetings that you want to be able to import. When you import recurring meetings to Cisco Unified MeetingPlace Express, each occurrence in the import file is scheduled as an individual meeting with no recurrence pattern.

While scheduling recurring meetings, the end user specifies a schedule pattern (see Table 5-2).

Table 5-2 Schedule Pattern Options for Recurring Meetings 

Frequency
Pattern Options

Daily

Number of days between meetings or every weekday

Number of meeting occurrences or the date by which to end the recurring meetings

Weekly

Number of weeks between meetings

Which day or days of the week to hold the meeting

Number of meeting occurrences or the date by which to end the recurring meetings

Monthly

Which day of the month to hold the meeting

Number of meeting occurrences or the date by which to end the recurring meetings


For more information about recurring meetings, see the User Guide for Cisco Unified MeetingPlace Express.

Related Topics

About Time Zones, page 8-17

Information About Scheduled Meetings

How to Configure Scheduled and Reservationless Meetings

About Continuous Meetings

A continuous meeting is a scheduled meeting that reserves ports and a meeting ID indefinitely, so that participants may join the meeting at any time on any day. Nevertheless, a continuous meeting is in session only when at least one participant is in the meeting.

Continuous meetings are useful for:

All-day meetings during which participants take breaks.

Users who manage crisis situations and must be able to meet immediately when a problem arises.

The following special characteristics apply to continuous meetings:

Continuous meetings can be scheduled only by system administrators. To schedule a continuous meeting, select the continuous frequency option in the Schedule Meeting page of the end-user web interface. The continuous frequency option appears only for authenticated system administrators.

Even when zero participants are in a continuous meeting, the reserved ports and meeting ID are never available for scheduling other meetings.

Billing reports do not count the minutes during which there are zero participants in a continuous meeting.

After the last participant leaves a continuous meeting, the meeting data is moved to the Cisco Unified MeetingPlace Express database. This data appears when you generate a Meeting Participant Join Leave Information report.

Related Topics

Configuring Continuous Meetings

About the Types of Users, page 8-7

Information About Scheduled Meetings

Running a Report about Billing, page 10-11

Exporting Information about When Participants Join and Leave Meetings, page 10-9

Information About Reservationless Meetings

Reservationless meetings begin immediately and without any user-entered meeting details. Reservationless meetings are useful for impromptu meetings, but the meeting owner has far less control of the reservationless meeting parameters than with scheduled immediate meetings. For information about immediate meetings, see the "About Immediate Meetings" section.


Note Reservationless meetings are set up and accessed only through Cisco Unified MeetingPlace Express end-user interfaces, either over the phone or web. In contrast, ad hoc conferences are initiated only through other product end-user interfaces. For information about ad hoc conferencing, see the "Information About Ad Hoc Conferencing" section on page 6-2.


The following special characteristics apply to reservationless meetings:

Both profiled and unprofiled users may join a reservationless meeting.

After the first person joins a reservationless meeting, the meeting gets publicly listed in the Find Meeting page of the end-user web interface. The meeting subject displays the meeting owner's last name.

The meeting ID for a reservationless meeting is the phone profile number of the meeting owner.

The meeting owner is the user who sets up the reservationless meeting by performing the following actions:

Clicks Start Reservationless on the end-user web interface.

Logs in to the system, if not already logged in.

Clicks Join Meeting or Start Meeting Without Me.

Reservationless meeting IDs are permanently reserved and cannot be used for scheduled meetings.

E-mail notifications are not sent for reservationless meetings.

Participants who join a reservationless meeting before the owner does must wait in a waiting room (where they cannot communicate with each other) until the meeting owner arrives, unless one of the following is true:

The meeting owner clicks the "Start Meeting Without Me" button on the Reservationless Meeting page of the end-user web interface.

The system administrator sets the Reservationless: Allow 3rd party initiate field on the Meeting Configuration page to Yes, and a profiled user starts the meeting.

For more information about reservationless meetings, see the User Guide for Cisco Unified MeetingPlace Express.

Topics in this section include:

Port Availability Considerations for Reservationless Meetings

Port Availability Considerations for Reservationless Meetings

Users may start or join a reservationless meeting only if ports or floater ports are available at that time. For example, suppose that three people decide to hold a voice and full web reservationless meeting at a time when the system has five available voice ports but only two available web ports. All three people can join the voice meeting, but the last person to join cannot enter the full web meeting room until a web port becomes available on the system.

Therefore, before enabling reservationless meetings on your system, make sure that you have enough voice and web ports available to meet the following demands:

Port reservations for scheduled meetings

Port utilization for reservationless meetings

If applicable to your system, port utilization for zero-port voice meetings

Related Topics

Information About Ports for Scheduled and Reservationless Meetings

Recommended Port Configurations for Scheduled and Reservationless Meetings

About Licenses, page 3-2

Information About Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

Information About Ports for Scheduled and Reservationless Meetings

This section describes ports, which are used to connect scheduled and reservationless meeting participants to Cisco Unified MeetingPlace Express. Topics in this section include:

About Voice Ports for Scheduled and Reservationless Meetings

About Web Ports for Scheduled and Reservationless Meetings

Recommended Port Configurations for Scheduled and Reservationless Meetings

About Voice Ports for Scheduled and Reservationless Meetings

Also called access ports, voice ports are used to connect users to voice meetings.

Required Voice-Conferencing Licenses for Scheduled and Reservationless Meetings

The number of voice ports on the system is determined by the installed voiceconf and maxvoice licenses.

Voice Floater Ports for Scheduled and Reservationless Meetings

Voice floater ports are voice ports that cannot be reserved while scheduling meetings. Instead, floater ports are set aside for unexpected port needs, for example, when users try to take the following actions:

Joining a voice meeting with more participants than reserved ports

Joining a zero-port voice meeting

Starting or joining a reservationless meeting

When any of these events occur, any voice ports that are not reserved or in use at that time can be used as voice floater ports.

Configure the number of voice floater ports in the Floater ports field of the Meeting Configuration page. Remember that configuring voice floater ports reduces the number of ports that are available for scheduling meetings.

Voice Overbook Ports for Scheduled and Reservationless Meetings

Voice overbook ports enable users to schedule meetings even when there are no voice ports available for scheduling.

If you configure voice overbook ports, then you assume that users who are scheduled to attend meetings do not always attend, leaving their reserved voice ports unused. Once all voice ports are in use, then any more people who try to attend a voice meeting will not be able to join.

Configure the number of voice overbook ports in the Overbook ports field of the Meeting Configuration page. Remember that configuring voice overbook ports increases the risk of users being unable to attend scheduled meetings.

Related Topics

About Licenses, page 3-2

About Voice Ports for Scheduled and Reservationless Meetings

Recommended Port Configurations for Scheduled and Reservationless Meetings

Port Availability Considerations for Reservationless Meetings

Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express

About This Page: Meeting Configuration, page C-97

About Web Ports for Scheduled and Reservationless Meetings

A web port is used to connect a meeting participant to one of the following web meetings, in which meeting participants can share documents or demonstrate applications:

Full web meeting

The full web meeting room includes the Participant List, Chat, Note, and Share pods. For descriptions of the many features that are available during full web meetings, see the User Guide for Cisco Unified MeetingPlace Express.

Cisco Unified Personal Communicator web meeting (only if the systemsoftware license is installed)

Web meetings that are initiated from within a Cisco Unified Personal Communicator conversation include only the Share pod.

Required Web-Conferencing Licenses for Scheduled and Reservationless Meetings

The number of web ports on a Cisco Unified MeetingPlace Express system is determined by the installed webconf and maxweb licenses. The number of web ports is also the maximum possible number of simultaneous web connections to the full web meeting room.

Web Floater Ports for Scheduled or Reservationless Meetings

Web floater ports are web ports that cannot be reserved while scheduling meetings. Instead, floater ports are for unexpected port needs, for example:

Joining a full web meeting with more participants than reserved ports.

Starting or joining a reservationless meeting.

Starting or joining a web-only meeting that is initiated from a Cisco Unified Personal Communicator conversation.

When any of these events occur, any web ports that are not reserved or in use at that time can be used as web floater ports.

Configure the number of web floater ports in the Web floater ports field of the Meeting Configuration page. Remember that configuring web floater ports reduces the number of web ports that are available for scheduling meetings.

Web Overbook Ports for Scheduled Meetings

Web overbook ports enable users to schedule meetings even when there are no web ports available for scheduling.

If you configure web overbook ports, then you assume that users who are scheduled to attend meetings do not always attend, leaving their reserved web ports unused. Once all web ports are in use, then any more people who try to attend a full web meeting will not be able to join.

Configure the number of web overbook ports in the Web overbook ports field of the Meeting Configuration page. Remember that configuring web overbook ports increases the risk of users being unable to attend scheduled meetings.

Related Topics

Recommended Port Configurations for Scheduled and Reservationless Meetings

Port Availability Considerations for Reservationless Meetings

Integrating Cisco Unified MeetingPlace Express With Cisco Unified Personal Communicator, page A-1

About Licenses, page 3-2

Configuring Scheduled and Reservationless Meetings for Cisco Unified MeetingPlace Express

About This Page: Meeting Configuration, page C-97

Recommended Port Configurations for Scheduled and Reservationless Meetings

Table 5-3 shows the port configuration settings which maximize the port utilization and capacity of the system, depending on how much traffic is used for reservationless meetings. These recommendations apply to both voice ports and web ports. Port settings are configured on the Meeting Configuration page along with the other system-wide parameters for scheduled and reservationless meetings.

Table 5-3 uses the following values:

R = percent of traffic used for reservationless meetings and Cisco Unified Personal Communicator web meetings.

N = total number of voice or web ports including capacity assurance (CAP).

30% can be substituted for the standard operating percentage.

Table 5-3 Recommended Port Configurations 

Reservationless Traffic
Overbook Ports
Floater Ports
R < 50%

N x 30%

N x 30%

R >= 50%

N x 15%

N x (R + 25%)

R = 100%

N

N


Tips

Make sure that the total number of scheduling ports available (including overbook ports) is greater than or equal to the largest meeting size you expect users to schedule.

These guidelines are good defaults for a new system. If your system is already configured with settings that work well for your user base, then keep the existing settings.

Related Topics

Configuring System-Wide Parameters for Scheduled and Reservationless Meetings

Port Availability Considerations for Reservationless Meetings

About This Page: Meeting Configuration, page C-97

Information About Ports for Scheduled and Reservationless Meetings

Integrating Cisco Unified MeetingPlace Express With Cisco Unified Personal Communicator, page A-1

About Direct Meeting Dial-In

Cisco Unified MeetingPlace Express enables the configuration of dialing groups, each of which map a phone number to a specific meeting ID. When a caller dials one of these phone numbers, the system places the caller directly into the voice meeting for that meeting ID. If the meeting does not exist, then the caller is prompted to enter a meeting ID.

Direct meeting dial-in is especially useful for:

Crisis-management meetings—Skipping the voice prompt for a meeting ID is especially useful for time-critical situations. Also, when you configure direct meeting dial-in to a continuous meeting, users can easily meet at any time using the same direct phone number.

An executive's dedicated meeting number—Remembering one phone number (and no meeting ID) can simplify hosting meetings on a tight schedule. You can configure direct meeting dial-in to a continuous meeting, just as you would for crisis-management meetings. However, if the user typically holds reservationless meetings, then you can configure direct meeting dial-in to the user's phone profile number, which becomes the meeting ID for this user's reservationless meetings.

Related Topics

Configuring Direct Meeting Dial-In

About This Page: Dial Configuration, page C-42

About This Page: Dial Configuration Details, page C-43

Information About the Audio Mixer

Cisco Unified MeetingPlace Express includes a software-based audio-conferencing mixer, which combines multiple audio input streams (calls to a meeting) into a single audio stream that is heard by the voice meeting participants. Topics in this section include:

About Mixed Audio Characteristics

About the Jitter Buffer Component

About Voice Activity Detection Support

About Mixed Audio Characteristics

For each voice meeting, the mixer adds only the three loudest call channels (or callers) to the mixed audio. Therefore, callers cannot be heard in the meeting except when they are one of the three loudest callers. Of these three callers, the mixer makes the loudest one more audible than the other two in the mixed audio.

Related Topics

Information About the Audio Mixer

About the Jitter Buffer Component

When audio data is sent across the network, packets can be delayed. At the sending side, Real-Time Transport Protocol (RTP) packets are sent in a continuous stream with the packets spaced evenly apart. Due to network congestion, improper queuing, or configuration errors, the delay between each packet can vary instead of remaining constant. The variation in the delay of received packets is called jitter.

To minimize the effects of jitter, the audio mixer performs the following functions:

Places incoming RTP packets into a jitter buffer, which contains a series of slots. The size of the buffer, or the number of slots in the buffer, is determined by the Maximum jitter buffer (milliseconds) field configuration on the Audio Parameters page.

Arranges the RTP packets in the correct order by doing the following:

Reading the sequence number in each packet.

Inserting each packet into a buffer slot that is determined by the packet's sequence number and the sequence numbers of the packets already in the buffer.

In 20 ms intervals, plays out each RTP packet in the correct sequence order.

If an RTP packet is missing from a buffer slot that is about to be played, the mixer inserts a packet loss concealment (PLC) packet in place of the missing packet. PLC prevents the listener from hearing clicks and pops caused by missing RTP packets.

If a missing RTP packet arrives after its slot has been played, then the packet is discarded.

Related Topics

Information About the Audio Mixer

Configuring Audio Parameters

Running a Report about the Audio Mixer and Video Mixer, page 10-15

About This Page: Media Statistics Reports, page C-88

About Voice Activity Detection Support

The mixer supports bandwidth-saving voice activity detection (VAD). With VAD, RTP packets are sent only when the audio reaches a certain level, such as when a caller talks. When the caller stops talking, a Silence Insertion Descriptor (SID) packet is sent to notify the receiver that a subsequent gap in RTP packets is caused by silence on the call, as opposed to serious network delay. If the last packet in a stream of RTP packets is a SID, then the receiver knows not to count the subsequent gap as jitter and to locally generate and play comfort noise to fill the gap.

Related Topics

Information About the Audio Mixer

Configuring Audio Parameters

Running a Report about the Audio Mixer and Video Mixer, page 10-15

About This Page: Audio Parameters, page C-28

About This Page: Media Statistics Reports, page C-88

How to Configure Scheduled and Reservationless Meetings

Topics in this section include:

Configuring System-Wide Parameters for Scheduled and Reservationless Meetings

Configuring Reservationless Meetings

Enabling Users to Reserve Voice Ports for Scheduled Meetings

Enabling Users to Reserve Web Ports for Scheduled Meetings

Configuring Zero-Port Voice Meetings

Configuring Web-Only Meetings

Configuring Continuous Meetings

Configuring Direct Meeting Dial-In

Displaying Meeting Times Using a 12- or 24-Hour Clock

Configuring Audio Parameters

Configuring System-Wide Parameters for Scheduled and Reservationless Meetings

This topic describes how to configure parameters for scheduled and reservationless meetings.


Note If you instead want to configure ad hoc conferencing, then see the "How to Configure Ad Hoc Conferencing" section on page 6-6.


Before You Begin

See the "Prerequisites for Scheduled and Reservationless Meetings" section.

If you plan to enable and configure reservationless meetings, read the "Information About Reservationless Meetings" section.

Read the "Recommended Port Configurations for Scheduled and Reservationless Meetings" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 At the top of the page, click Administration.

Step 3 On the left side of the page:

a. Click System Configuration.

b. Click Meeting Configuration.

Step 4 Enter or change the values in the fields, which are described in the "Fields on the Meeting Configuration Page" section on page C-98.

Step 5 Click Save.

Step 6 Proceed to the following tasks, depending on which user privileges and types of meetings you want to enable on your system:

Configuring Reservationless Meetings

Enabling Users to Reserve Voice Ports for Scheduled Meetings

Enabling Users to Reserve Web Ports for Scheduled Meetings

Configuring Zero-Port Voice Meetings

Configuring Web-Only Meetings

Configuring Continuous Meetings


Related Topics

Information About Scheduled Meetings

Information About Reservationless Meetings

Configuring Reservationless Meetings

This topic describes how to configure reservationless meetings on your system.

Before You Begin

Complete the task described in the "Configuring System-Wide Parameters for Scheduled and Reservationless Meetings" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page, click Meeting Configuration.

Step 4 In the Meeting Configuration page, configure the following fields:

Enable reservationless—Select Yes.

Maximum ports per meeting for Reservationless—Optional.

Reservationless: Allow 3rd party initiate—Optional.

Reservationless: Bill 3rd party initiator—Optional.

Step 5 Click Save.

Step 6 On the left side of the page, click User Configuration.

Step 7 Take one of the following actions:

To configure a user group, click User Group Management.

To configure an individual user profile, click User Profile Management.

Step 8 Take one of the following actions:

To configure an existing user group or user profile, click Edit.

To configure a new user group or user profile, click Add New. Configure the required fields, which are marked with an asterisk.

Step 9 To enable the user or user group to set up and own reservationless meetings, configure one of the following fields:

Use reservationless (user group) —Select Yes.

Use reservationless (user profile)—Select Yes.


Note To prevent some users from setting up and owning reservationless meetings, set the previous field to No in their user groups or user profiles.


Step 10 (Optional) To improve the security of your system by requiring meeting passwords for all meetings that are owned by the user or user group, configure one of the following fields:

Password required (user group)—Select Yes.

Password required (user profile)—Select Yes.


Note Setting the previous field to Yes makes it more difficult for your users to join reservationless meetings.


Step 11 Click Save.

Step 12 Repeat Step 6 through Step 11 for all user groups and user profiles for which you want to enable reservationless meetings.


Related Topics

Information About Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

Fields on the Add User Group Page, page C-10

Fields on the Add User Profile Page, page C-16

Enabling Users to Reserve Voice Ports for Scheduled Meetings

This task describes how to enable users to reserve voice ports while scheduling meetings.

Before You Begin

Complete the task described in the "Configuring System-Wide Parameters for Scheduled and Reservationless Meetings" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page, click User Configuration.

Step 4 Take one of the following actions:

To configure a user group, click User Group Management.

To configure an individual user profile, click User Profile Management.

Step 5 Take one of the following actions:

To configure an existing user group or user profile, click Edit.

To configure a new user group or user profile, click Add New. Configure the required fields, which are marked with an asterisk.

Step 6 Configure one of the following fields:

Reserve voice licenses when setting up meetings (user group)—Select Yes.

Reserve voice licenses when setting up meetings (user profile)—Select Yes.


Note Changes to these fields are applied to each user after the user next logs in to Cisco Unified MeetingPlace Express. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.


Step 7 Click Save.

Step 8 Repeat Step 3 through Step 7 for all user groups and user profiles for which you want to enable voice port reservations.


Related Topics

About Voice Ports for Scheduled and Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

Fields on the Add User Group Page, page C-10

Fields on the Add User Profile Page, page C-16

Enabling Users to Reserve Web Ports for Scheduled Meetings

This task describes how to enable users to reserve web ports while scheduling meetings.

Before You Begin

Complete the task described in the "Configuring System-Wide Parameters for Scheduled and Reservationless Meetings" section.

If your system has fewer available web ports than voice ports, then perform this task only for a limited number of your end users. For most of your end users, set the Host web meetings with field to "Participant list only (no licenses required)." This configuration helps to keep web ports available for the users who need the full web meeting room to share files or applications.

If you want all or most users to be able to schedule full web meetings, then make sure that an equal number of web ports and voice ports are available on your system. See the "Information About Ports for Scheduled and Reservationless Meetings" section.

If you install the systemsoftware license and integrate Cisco Unified MeetingPlace Express with Cisco Unified Personal Communicator, then make sure that you have enough web ports on your Cisco Unified MeetingPlace Express system to accommodate both of the following types of web meetings:

Web-only meetings that are initiated through Cisco Unified Personal Communicator

Full web meetings that are initiated through Cisco Unified MeetingPlace Express

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page, click User Configuration.

Step 4 Take one of the following actions:

To configure a user group, click User Group Management.

To configure an individual user profile, click User Profile Management.

Step 5 Take one of the following actions:

To configure an existing user group or user profile, click Edit.

To configure a new user group or user profile, click Add New. Configure the required fields, which are marked with an asterisk.

Step 6 Configure one of the following fields:

Host web meetings with (user group)—Select Full meeting room (licenses required).

Host web meetings with (user profile)—Select Full meeting room (licenses required).


Note Changes to these fields are applied to each user after the user next logs in to Cisco Unified MeetingPlace Express. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.


Step 7 Click Save.

Step 8 Repeat Step 3 through Step 7 for all user groups and user profiles for which you want to enable web port reservations.


Related Topics

About Web Ports for Scheduled and Reservationless Meetings

How to Configure Scheduled and Reservationless Meetings

Fields on the Add User Group Page, page C-10

Fields on the Add User Profile Page, page C-16

Integrating Cisco Unified MeetingPlace Express With Cisco Unified Personal Communicator, page A-1

Configuring Zero-Port Voice Meetings

This task describes how to enable users to schedule only zero-port voice meetings.

Before You Begin

Complete the task described in the "Configuring System-Wide Parameters for Scheduled and Reservationless Meetings" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page, click User Configuration.

Step 4 Take one of the following actions:

To configure a user group, click User Group Management.

To configure an individual user profile, click User Profile Management.

Step 5 Take one of the following actions:

To configure an existing user group or user profile, click Edit.

To configure a new user group or user profile, click Add New. Configure the required fields, which are marked with an asterisk.

Step 6 Configure one of the following fields:

Host web meetings with (user group)—Select Participant list only (no licenses required).

Host web meetings with (user profile)—Select Participant list only (no licenses required).


Note Changes to these fields are applied to each user after the user next logs in to Cisco Unified MeetingPlace Express. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.


Step 7 Configure one of the following fields:

Reserve voice licenses when setting up meetings (user group)—Select No.

Reserve voice licenses when setting up meetings (user profile)—Select No.


Note Changes to these fields are applied to each user after the user next logs in to Cisco Unified MeetingPlace Express. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.


Step 8 Click Save.

Step 9 Repeat Step 3 through Step 8 for all user groups and user profiles for which you want to enable the scheduling of zero-port meetings only.


Related Topics

About Zero-Port Voice Meetings

How to Configure Scheduled and Reservationless Meetings

Fields on the Add User Group Page, page C-10

Fields on the Add User Profile Page, page C-16

Configuring Web-Only Meetings

This task describes how to enable users to schedule only web-only meetings.

Before You Begin

Complete the task described in the "Configuring System-Wide Parameters for Scheduled and Reservationless Meetings" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page, click User Configuration.

Step 4 Take one of the following actions:

To configure a user group, click User Group Management.

To configure an individual user profile, click User Profile Management.

Step 5 Take one of the following actions:

To configure an existing user group or user profile, click Edit.

To configure a new user group or user profile, click Add New. Configure the required fields, which are marked with an asterisk.

Step 6 Configure one of the following fields:

Host web meetings with (user group)—Select Full meeting room (licenses required).

Host web meetings with (user profile)—Select Full meeting room (licenses required).


Note Changes to these fields are applied to each user after the user next logs in to Cisco Unified MeetingPlace Express. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.


Step 7 Configure one of the following fields:

Reserve voice licenses when setting up meetings (user group)—Select No.

Reserve voice licenses when setting up meetings (user profile)—Select No.


Note Changes to these fields are applied to each user after the user next logs in to Cisco Unified MeetingPlace Express. Therefore, if a user is logged in when this field is modified, the previous setting applies until the user logs out and logs back in.


Step 8 Click Save.

Step 9 Repeat Step 3 through Step 8 for all user groups and user profiles for which you want to enable the scheduling of web-only meetings only.


Related Topics

About Web-Only Meetings

How to Configure Scheduled and Reservationless Meetings

Fields on the Add User Group Page, page C-10

Fields on the Add User Profile Page, page C-16

Configuring Continuous Meetings

This task describes how to enable users to schedule continuous meetings.

Before You Begin

By performing this task, you grant system administrator privileges to the specified users. See the "About System Administrators" section on page 8-10.

Complete the task described in the "Configuring System-Wide Parameters for Scheduled and Reservationless Meetings" section.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page:

a. Click User Configuration.

b. Click User Profile Management.

Step 4 Take one of the following actions:

To configure an existing user profile, click Edit.

To configure a new user profile, click Add New. Configure the required fields, which are marked with an asterisk.

Step 5 Configure the following field:

Type of user (user profile)—Select System Mgr.

Step 6 Click Save.

Step 7 Repeat Step 3 through Step 6 for all user profiles for which you want to enable the scheduling of continuous meetings.


Related Topics

About Continuous Meetings

How to Configure Scheduled and Reservationless Meetings

Fields on the Add User Group Page, page C-10

Fields on the Add User Profile Page, page C-16

Configuring Direct Meeting Dial-In

This topic describes how to configure a phone number to directly connect callers to a specific meeting ID. You can create up to twelve such dialing groups.

Before You Begin

Before callers can successfully use a direct meeting dial-in number, you need to configure your call-control device so that calls placed to that phone number are routed to Cisco Unified MeetingPlace Express. For example, if you use Cisco Unified CallManager as your call-control device, then you need to add the direct meeting dial-in number as a route pattern to the Cisco Unified CallManager configuration database.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page:

a. Click System Configuration.

b. Click Call Configuration.

c. Click Dial Configuration.

Step 4 In the Dial Configuration page, click Edit on one of the twelve Direct Meeting Dial-in table rows. Choose an empty row or a direct meeting dial-in phone number that you know is now obsolete.

Step 5 In the Dial Configuration Details page, enter the phone number and the meeting ID that you want the phone number to access directly.

Step 6 Click Save.


Related Topics

About Direct Meeting Dial-In

About This Page: Dial Configuration, page C-42

About This Page: Dial Configuration Details, page C-43

Configuring Call-Control Integration for Cisco Unified MeetingPlace Express

Displaying Meeting Times Using a 12- or 24-Hour Clock

This topic describes how to display meeting times using either a 12-hour clock or a 24-hour clock.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 At the top of the page, click Administration.

Step 3 On the left side of the page:

a. Click System Configuration.

b. Click Usage Configuration.

Step 4 In the 24 hour time field, perform one of the following actions:

Select No to display meeting times by a 12-hour clock.

Select Yes to display meeting times by a 24-hour clock.

Step 5 Click Save.


Related Topics

About This Page: Usage Configuration, page C-144

Information About Scheduled Meetings

Configuring System-Wide Parameters for Scheduled and Reservationless Meetings

Configuring Audio Parameters

This topic describes how to configure parameters that affect the sound quality that end users experience during meetings.

Procedure


Step 1 Log in to Cisco Unified MeetingPlace Express.

Step 2 Click Administration at the top of the page.

Step 3 On the left side of the page:

a. Click System Configuration.

b. Click Call Configuration.

c. Click Audio Parameters.

Step 4 Configure the fields, which are described in the "Fields on the Audio Parameters Page" section on page C-28.

Step 5 Click Save.


Related Topics

Information About the Audio Mixer

Running a Report about the Audio Mixer and Video Mixer, page 10-15

About This Page: Audio Parameters, page C-28