Table Of Contents
Quick Start Guide
Using IBM Lotus Sametime Web Conferencing with Cisco Unified MeetingPlace Release 8.0
Revised: July 2, 2010, Cisco Unified MeetingPlace Release 8.0
IBM Lotus Sametime Web with Cisco Unified MeetingPlace expands your web meetings to provide audio participation. With this integration, you can schedule, manage, and participate in these meetings from the Sametime Meeting Center.
Your system administrator provides you with access to these required applications:
•IBM Lotus Sametime Meeting Center—is accessed through your web browser and provides the web portion of your meetings.
•Cisco Unified MeetingPlace—is accessed through your phone and provides the audio portion of your meetings.
•IBM Lotus Sametime Connect—is accessed through your computer and enables you to chat with co-workers and start meetings.
2 Scheduling a Meeting
These instructions provide you with details about setting up the audio portion of your meetings. For basic tips about scheduling meetings, see the IBM Lotus Sametime Meeting Center online help.
Step 1 Sign in to IBM Lotus Sametime Meeting Center.
Step 2 Select Schedule a Meeting.
Step 3 Select the Essentials tab and enter the meeting details.
Note If you set a meeting password, it applies only to the web portion of the meeting. Meeting participants are not required to enter a password for the audio portion.
Step 4 (Optional) Select Repeat to schedule a repeating meeting, with these caveats:
•Starting date—Ensure that this is set to the day on which you want to start the meeting not the day you are creating the meeting.
•Repeat meeting—Use one of the pre-set frequency options rather than the custom setting. The custom setting is not supported.
Step 5 (Optional) Select the Options tab and select the Recording check box to record the web portion of the meeting.
To record the audio portion of the meeting, press #6 on your phone once you are connected to the audio portion of the meeting. See the Quick Start Guide for Attending and Scheduling a Cisco Unified MeetingPlace Meeting from Your Phone to review other Cisco Unified MeetingPlace features.
Step 6 Select Use the phone number provided by my telephone service.
Step 7 After entering the meeting details, select Save.
3 Starting Meetings from Sametime Connect
You can also start meetings from Sametime Connect. When you accept and join the meeting, you are connected to the Sametime Meeting Center.
Before You Begin
Sametime Connect does not distinguish between users who are trying to start a Cisco Unified MeetingPlace meeting if the following exists:
•Cisco Unified MeetingPlace credentials are different from Lotus Sametime credentials
•Cisco Unified MeetingPlace credentials are set as the default for creating new meetings
Any user who signs in to a particular Sametime Connect client is therefore able to start Cisco Unified MeetingPlace meetings using the default Cisco Unified MeetingPlace credentials.
If your Sametime Connect client is going to be used by multiple users, make sure that each user changes the setting for "Default server for creating new meetings" in the MeetingPlace user profile preference section.
Step 1 Sign in to IBM Lotus Sametime Connect.
Step 2 Select two or more contacts and then select Instant Meeting.
Step 3 Select Telephone services.
Step 4 (Optional) If you receive a meeting invitation, select Join the Meeting when the invitation window appears.
Step 5 Participate in the meeting by using IBM Lotus Sametime Meeting Center.
4 Moderating Meetings
As the moderator, you have special controls over the meeting audio features.
5 Attending Meetings
Step 1 Sign in to IBM Lotus Sametime Meeting Center.
Step 2 Select Attend Meeting to join.
The first time you attend, your browser and Java versions are verified, the meeting applet downloads, and a security warning displays. Once the Meeting Room displays, you are connected to the web portion of the meeting.
Step 3 Select Join the Call to connect to the audio portion of the meeting.
Step 4 Refer to these tasks to control your audio features:
Mute your phone.
Tools > Audio > Mute My Phone
Merge your web and audio user participants.
Tools > Audio > Associate My Phone
Leave the meeting.
Tools > Audio > Hang Up My Phone
Use these tips to resolve some issues you might experience with your meetings.
7 Obtaining Documentation and Submitting a Service Request
For information on obtaining documentation, submitting a service request, and gathering additional information, see the monthly What's New in Cisco Product Documentation, which also lists all new and revised Cisco technical documentation, at:
Subscribe to the What's New in Cisco Product Documentation as a Really Simple Syndication (RSS) feed and set content to be delivered directly to your desktop using a reader application. The RSS feeds are a free service and Cisco currently supports RSS Version 2.0.
Cisco and the Cisco Logo are trademarks of Cisco Systems, Inc. and/or its affiliates in the U.S. and other countries. A listing of Cisco's trademarks can be found at www.cisco.com/go/trademarks. Third party trademarks mentioned are the property of their respective owners. The use of the word partner does not imply a partnership relationship between Cisco and any other company. (1005R)
Any Internet Protocol (IP) addresses used in this document are not intended to be actual addresses. Any examples, command display output, and figures included in the document are shown for illustrative purposes only. Any use of actual IP addresses in illustrative content is unintentional and coincidental.
© 2010 Cisco Systems, Inc. All rights reserved.