During the scheduling process, you can invite profiled users, teams, and guest users to your meeting. All invitees receive a notification that contains the meeting time and date, the phone number, and the meeting ID needed to join the meeting.
This procedure assumes that you are scheduling a meeting from the Cisco Unified MeetingPlace web scheduling interface.
From the New Meeting scheduling page, check Invite video terminals .
Enter a search string (part or all of a video terminal name) in the Search Directory field and select the magnifying glass to update the list of video terminals you can invite to your meeting. Leave the search string blank to search for all applicable terminals.
To invite one or more video terminals to the meeting, choose the terminals from the directory list and select Add.
To remove one or more invited video terminals, choose the terminals from the invited terminals list and select Remove.
Select Check Availability to see the availability of the invited terminals on the day of the meeting.
If the video terminals you invite are reserved for other meetings, the system will alert you of this conflict. This does not prevent you from scheduling these resources; the system allows video terminals to be reserved by multiple meetings.
Check Availability is not enabled for recurring meetings.