Configuration Guide for Cisco Unified MeetingPlace Release 8.5
Searching for Meetings
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Searching for Meetings in MeetingPlace Conference Manager

Table Of Contents

Searching for Meetings in MeetingPlace Conference Manager

Modifying the Panes on the Search Page

Finding All Active and Currently Scheduled Meetings

Finding a Meeting by Using an Advanced Search Query

Filtering the Search Results List

Locating Information About Meetings That Have Ended


Searching for Meetings in MeetingPlace Conference Manager


Release 8.5
Revised: September 19, 2011 3:25 pm

Cisco Unified MeetingPlace Release 8.5.2 supports a maximum of 60 simultaneous Conference Manager sessions as follows:

In WebEx-scheduling deployments, a maximum of 60 simultaneous sessions are supported for monitoring or in-session activities only.

In MeetingPlace-scheduling deployments, a maximum of 20 sessions can be actively involved with scheduling, rescheduling, and canceling meeting operations. All other sessions, up to the maximum of 60, can be involved with monitoring or in-session activities.


Note You must have either System Manager or Attendant privileges to use MeetingPlace Conference Manager.


Topics in this section include:

Modifying the Panes on the Search Page

Finding All Active and Currently Scheduled Meetings

Finding a Meeting by Using an Advanced Search Query

Filtering the Search Results List

Locating Information About Meetings That Have Ended

Modifying the Panes on the Search Page

When you first sign in to a server, you see the Search For Meeting page. This page is divided into two configurable panes. Complete this procedure to modify the panes.

Before You Begin

You must have either System Manager or Attendant privileges.

Procedure

To
Do This

Resize the two search panes.

Use your mouse to move the divider between the two panes.

Hide a search pane.

Select the arrow at the top of the divider to either hide or show a given pane.


Finding All Active and Currently Scheduled Meetings

MeetingPlace Conference Manager comes with two predefined search queries: to search for all active meetings, and to search for all of today's meetings. When you submit a query, your search results appear in the right pane.

(WebEx-driven user management deployment) If you have a multinode configuration, search results are gathered from all of the nodes that are part of your Cisco Unified MeetingPlace system.

Before You Begin

You must have either System Manager or Attendant privileges.

Procedure

To
Do This

Find all of the meetings taking place right now.

Select the In-Session Meetings link.

Find all of the meetings scheduled to take place today.

Note This feature is available on MeetingPlace-managed or audio-only deployments only. WebEx-driven user management deployments do not display future meetings.

Select the All Today's Meetings link.



Tip Search results are limited to 2000. To refresh the list of meetings found, click Search.


Finding a Meeting by Using an Advanced Search Query

An advanced search query allows you to search for meetings by using one or several variables. Search results are limited to 2000. The search is not case-sensitive.

Before You Begin

You must have either System Manager or Attendant privileges.

Make sure that you are on the Search For Meeting page.

(WebEx-driven user management deployment) If you have a multinode configuration, you can choose to search a particular node, all of the nodes that are part of your Cisco Unified MeetingPlace system, or among all the nodes within a particular Site.

Procedure


Step 1 Enter information for at least one search parameter on the Search For Meeting page keeping the following in mind:

Scheduler, Subject, and Meeting ID are not case-sensitive.

(WebEx-driven user management deployment) The Subject field does not reflect the actual meeting subject. For meetings that are scheduled from WebEx, the Subject field displays the last name of the meeting scheduler.

A meeting day is defined as beginning at 12:00 AM and ending at 11:59 PM.

Select both a date interval and a time interval to filter your search even further.

Make sure that you check at least one meeting state: Not Started, Ended, Waiting, or In Session.


Note The Not Started state and Waiting state are only supported on systems configured for MeetingPlace-managed. Meetings in Waiting state, such as reservationless meetings that are initiated from the telephone user interface but that have not yet started, are displayed as In-session on the list of global meetings.


Step 2 Select Search.

Search results appear in the right pane.



Tip To refresh the meeting list, click Search.


Filtering the Search Results List

After you have completed a search, you can filter the results to obtain a smaller list of search results. Filtering occurs dynamically as you choose your filter attributes.

Before You Begin

You must have either System Manager or Attendant privileges.

Search for a meeting.

See the "Finding All Active and Currently Scheduled Meetings" section or the "Finding a Meeting by Using an Advanced Search Query" section for instructions.

Procedure


Step 1 Look at the right pane of the Search For Meeting page.

Step 2 Choose an attribute from the Filter drop-down box.

Step 3 Enter a value in the "contains" field.

If you choose "In a Date Range" as your filter, indicate a From and To date range.

Step 4 Check one or more meeting states: Not Started, Ended, Waiting, or In Session.

Waiting and Not Started are not applicable to WebEx-driven user management deployments.

You can additionally filter by Node or Site.


Troubleshooting Tips

To sort the list of search results, select the heading of the column by which you want to sort your results.

To return to an unfiltered list, clear the text fields.

To refresh the meeting list, click Search.

Locating Information About Meetings That Have Ended

Once a meeting has ended, you can still access basic information about it including attendance information and attendance history. Attendance information contains basic user attendance data, whether a user was invited, if the user attended the meeting and in which way. Attendance history contains more detailed data about each participant including join leave times, duration and type.


Note Information about invited users is only available on MeetingPlace-managed or audio-only deployments.


Before You Begin

You must have either System Manager or Attendant privileges.

Procedure


Step 1 Search for your meeting.

See the "Finding All Active and Currently Scheduled Meetings" section or the "Finding a Meeting by Using an Advanced Search Query" section for instructions.

Step 2 Double-click the meeting that you want information for.

The Meetings window displays with basic meeting details.

Step 3 (Optional) Save the attendance history information:

a. Select the Attendance history tab.

b. Select Save.