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Cisco Unified MeetingPlace

Quick Start Guide: Attending and Starting a Cisco Unified MeetingPlace Meeting from Microsoft Office Communicator

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Quick Start Guide

Table Of Contents

Using Microsoft Office Communicator with Cisco Unified MeetingPlace Release 7.0

Configuring Your Microsoft Office Communicator Client for Cisco Unified MeetingPlace

Initiating a Cisco Unified MeetingPlace Meeting from the Conversation Window

Initiating a Cisco Unified MeetingPlace Meeting from Outside the Contact Window

Attending a Cisco Unified MeetingPlace Meeting from an Invitation within the Conversation Window

Locking or Unlocking a Meeting (Meeting Initiator Only)

Muting or Unmuting a Participant (Meeting Initiator Only)

Associating a Dial-in Participant with a Contact (Meeting Initiator Only)

Renaming a Meeting Participant (Meeting Initiator Only)

Removing a Participant (Meeting Initiator Only)


Quick Start Guide

Using Microsoft Office Communicator with Cisco Unified MeetingPlace Release 7.0


Revised: September 19, 2008 3:18 pm

1 Configuring Your Microsoft Office Communicator Client for Cisco Unified MeetingPlace

Procedure


Step 1 Log in to Microsoft Office Communicator.

Step 2 Click Actions > Options.

Step 3 Click Accounts.

Step 4 Enter the following values in the Conferencing Information area:

Conference ID—Enter +<Your Cisco Unified MeetingPlace Profile ID>.<Your Cisco Unified MeetingPlace Profile ID> (for example, +5551212.5551212) unless your system administrator has provided a different value.

Leader Code—Enter a numeric code unless your system administrator has provided a different value. To ensure a secure meeting, do not use your profile ID.

Participant Code—Enter your Cisco Unified MeetingPlace profile ID unless your system administrator has provided a different value.

Domain—Enter the domain name, for example: <your company name>.com, unless your system administrator has provided a different one.

Step 5 Click OK.


2 Initiating a Cisco Unified MeetingPlace Meeting from the Conversation Window

Procedure


Step 1 Log in to Microsoft Office Communicator.

Step 2 Click the Start Conference icon (circle of conversation balloons) from inside the conversation window:

Two windows are displayed: a Conversation window and the Join the Conference dialog box. All participants in the Participants area of the conversation window are invited to join the meeting.

Step 3 Complete one of the following procedures in the Join Conference dialog box to establish a voice connection to the meeting:

To have Cisco Unified MeetingPlace call you from a list of pre-configured phone numbers:

a. Click Call me back at.

b. Click a number from the list.

c. Click Go.

To have Cisco Unified MeetingPlace call you at a phone number that is not pre-configured:

a. Click Other Phone Number.

b. Enter the phone number where you want Cisco Unified MeetingPlace to call you.

c. Click Go.

If the call is successful, the conversation window indicates that you have joined the conference. A phone icon is displayed beside your name in the Participants area. If the call fails, or if you get disconnected, click Join (Alt+J) again.

Step 4 To invite participants after you join the meeting, complete the following steps:

a. Click Actions > Invite Someone to Join This Conference.

b. Go to the participant list.

c. Click the icon of the person you want to invite.


3 Initiating a Cisco Unified MeetingPlace Meeting from Outside the Contact Window

Procedure


Step 1 Log in to Microsoft Office Communicator.

Step 2 Click Actions > More > Start a New Conference.

Two windows are displayed: a Conversation window and the Join the Conference dialog box.

Step 3 Complete one of the following procedures to establish a voice connection to the meeting from the Join Conference dialog box:

To have Cisco Unified MeetingPlace call you from a list of pre-configured phone numbers:

a. Click Call me back at.

b. Select a number from the list.

c. Click Go.

To have Cisco Unified MeetingPlace call you at a phone number that is not pre-configured:

a. Click Other Phone Number.

b. Enter the phone number where you want Cisco Unified MeetingPlace to call you.

c. Click Go.

If the call is successful, the Conversation window indicates that you have joined the meeting. A phone icon is displayed beside your name in the Participants area.

If the call fails, or if you get disconnected, click Join (Alt+J) again.

Step 4 Complete the following steps to invite participants after you join the meeting:

a. Click Actions > Invite Someone to Join This Conference.

b. Go to the participant list.

c. Click the icon of the person you want to invite.


4 Attending a Cisco Unified MeetingPlace Meeting from an Invitation within the Conversation Window

When you are invited to a Cisco Unified MeetingPlace meeting from within Microsoft Office Communicator, an invitation is displayed as an instant message in the conversation window.

Procedure


Step 1 Click Join (Alt+J) when the prompt Do you want to join? is displayed.

The meeting information is displayed in the conversation window. The Join the Conference dialog box is displayed.

Step 2 Complete one of the following procedures in the Join the Conference dialog box to establish a voice connection to the meeting:

To have Cisco Unified MeetingPlace call you from a list of pre-configured phone numbers:

a. Click Call me back at.

b. Select a number from the list.

c. Click Go.

To have Cisco Unified MeetingPlace call you at a phone number that is not pre-configured:

a. Click Other Phone Number.

b. Enter the phone number where you want Cisco Unified MeetingPlace to call you.

c. Click Go.

If the call is successful, the conversation window indicates that you have joined the meeting. A phone icon is displayed beside your name in the Participants area.

If the call fails, or if you get disconnected, click Join (Alt+J) again.


5 Locking or Unlocking a Meeting (Meeting Initiator Only)

After you start a meeting, your conversation window includes a meeting control that you can use to lock or unlock the meeting. If a new participant attempts to join by dialing in to the meeting after you lock a meeting, the participant is placed in a waiting room. Cisco Unified MeetingPlace prompts you to accept or deny the request of the participant to enter the meeting.

Click the Lock icon to toggle a meeting between unlocked and locked modes in the Conference Controls area of the conversation window.

6 Muting or Unmuting a Participant (Meeting Initiator Only)

After you mute a participant, other participants cannot hear the participant in the phone meeting. The participant you muted can send instant messages and can unmute her own voice.

Procedure


Step 1 Right click the name of the participant in the Participants area of the conversation window.

Step 2 Click Mute.

After you mute a participant, a muted phone icon is displayed beside the name in the Participants list.


Tip Click the Mute Participants icon (two loudspeakers with red circle) in the Conference Controls area to mute all participants.



7 Associating a Dial-in Participant with a Contact (Meeting Initiator Only)

A participant who dials in to the meeting is displayed as Guest (<Phone Number>). You can associate the participant with a contact in your Microsoft Office Communicator contacts list.

Procedure


Step 1 Right-click the name of the guest user.

Step 2 Click Associate to Contact.

Step 3 Click Other.

Step 4 Double-click the name of a contact in the Associate to Contact window.

The guest listing in the Participants area is replaced by the contact name.


8 Renaming a Meeting Participant (Meeting Initiator Only)

You can rename a meeting participant in your conversation window. If a participant dials in to the meeting as a guest, you can use the Rename function to enter a specific name.

Procedure


Step 1 Right-click the name of the participant in the Participants area of the conversation window.

Step 2 Click Rename.

Step 3 Enter a new name for the participant.

Step 4 Click OK.


9 Removing a Participant (Meeting Initiator Only)

Procedure


Step 1 Right-click the name of the participant in the Participants area of the conversation window.

Step 2 Click Remove from This Conversation.