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Cisco Unified MeetingPlace

Quick Start Guide: Attending and Scheduling a Cisco Unified MeetingPlace Web Meeting

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Quick Start Guide

Table Of Contents

Attending and Scheduling a Web Meeting with Cisco Unified MeetingPlace Release 7.0

Getting Ready for Your First Web Meeting

How to Attend a Cisco Unified MeetingPlace Web Meeting

Attending a Web Meeting Through an E-Mailed Invitation

Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Scheduling and Attending an Impromptu Meeting

Scheduling a Cisco Unified MeetingPlace Web Meeting


Quick Start Guide

Attending and Scheduling a Web Meeting with Cisco Unified MeetingPlace Release 7.0


Revised: January 12, 2011 3:12 pm

1 Getting Ready for Your First Web Meeting

Before you join your first web meeting, complete the browser test to ensure that your computer is ready to join the Cisco Unified MeetingPlace meeting room. The browser test verifies that your computer has the required software, checks your network connection, and determines if you have pop-up blocker software enabled. The browser test also determines if you have the Cisco Unified Presenter Add-in installed. This is required if you plan to share content on your computer with meeting participants.

Procedure


Step 1 Open a web browser and enter the URL of the Cisco Unified MeetingPlace Web Server.

Step 2 Click Run Browser Test.

Step 3 Click Start.

The browser test is usually finished in less than one minute and returns a report.

If you see Test Completed Successfully, close the browser test window to return to the Home Page.

(Optional) Click Show Details to view information about the test results.

If the application prompts you to download the correct version of the Adobe Flash Player, follow the instructions.

If you see a Troubleshooting link, click it and follow the instructions.

If you see a Download the Add-in button, click the button and follow the steps in the install wizard.


2 How to Attend a Cisco Unified MeetingPlace Web Meeting

A Cisco Unified MeetingPlace meeting typically, but not always, consists of a voice component and a web component. It can also contain a video component. You can join each of the separate meeting components individually or all at once. Click Help from any Cisco Unified MeetingPlace web page to get additional information when attending your meetings.

Attending a Web Meeting Through an E-Mailed Invitation

Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Attending a Web Meeting Through an E-Mailed Invitation

Procedure


Step 1 Open the meeting notification e-mail.

Step 2 Click the Meeting URL link.

If this meeting was scheduled to allow participants from both inside and outside the corporate firewall, choose the appropriate link based on your location.

If security alerts are displayed, click Yes to proceed.

Step 3 (Optional) If you have not previously signed in, sign in as either a profiled user or as a guest user and click Attend Meeting.


Tip If you have a Cisco Unified MeetingPlace profile, always sign in with your profile to access the full range of web features.


Step 4 (Optional) Join the voice or video component of your meeting if you are not automatically connected.

a. Click the phone icon in the top right of the meeting console.

b. Click Connect Me.

c. Choose a connection endpoint in the Connect Me window.

d. If necessary, enter your phone number or video endpoint number so that the system can connect you and click Connect Me.


Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Procedure


Step 1 Open a web browser and enter the URL of the Cisco Unified MeetingPlace Web Server.

Step 2 On the Home page, enter the meeting ID.

Step 3 Click Attend Meeting.

If this is the first time you are joining a Cisco Unified MeetingPlace web meeting using a particular browser, a Security Warning might be displayed. To prevent this window from displaying in the future, check the Always Trust Content from Cisco Systems, Inc. check box and click Yes.

If you have not previously signed in, sign in as either a profiled user or as a guest user and click Attend Meeting.


Tip If you have a Cisco Unified MeetingPlace profile, always sign in with your profile to access the full range of web features.


The meeting console launches and joins you to your meeting.

Step 4 (Optional) Join the voice or video component of your meeting if you are not automatically connected.

a. Click the phone icon in the top right of the meeting console.

b. Click Connect Me.

c. Choose a connection endpoint in the Connect Me window.

d. If necessary, enter your phone number or video endpoint number so that the system can connect you and click Connect Me.


3 Scheduling and Attending an Impromptu Meeting

Cisco Unified MeetingPlace has two kinds of impromptu meetings that begin right away, reservationless and immediate meetings. You can initiate a reservationless meeting if your system and user profile are configured to allow it. If they are not, you can schedule an immediate meeting, which allows for a similar behavior and user experience.

Click Help from any Cisco Unified MeetingPlace web page to get additional information when scheduling and attending your meetings.

Procedure


Step 1 Sign in to Cisco Unified MeetingPlace as a profiled user.

Step 2 (Optional) Enter a meeting ID.

If your user profile is set up to initiate a reservationless meeting, enter your profile number in the Meeting ID field or leave it blank. The system will initiate a reservationless meeting for you with the meeting ID equal to your profile number.

If your user profile is not set up to initiate a reservationless meeting, enter a random meeting ID or leave it blank. The system will schedule an immediate meeting for you.

Step 3 Click Immediate Meeting.

The meeting console launches and immediately begins your meeting. Guests currently in the waiting room are brought in to the meeting.

Step 4 Join the audio or video component of your meeting.

Click the phone icon in the top right of the meeting console.

Step 5 Provide the following information to invitees so they can join your meeting:

The Cisco Unified MeetingPlace phone number if you are not already in a voice meeting.

The meeting ID.


4 Scheduling a Cisco Unified MeetingPlace Web Meeting

When scheduling a Cisco Unified MeetingPlace web meeting, you must select a web conferencing provider. This procedure covers Cisco Unified MeetingPlace as your web conference provider.

Click Help from any Cisco Unified MeetingPlace web page to get additional information when scheduling your meetings.

Procedure


Step 1 Open a web browser.

Step 2 Enter the URL of the Cisco Unified MeetingPlace Web Server.

Step 3 Click Schedule Meeting.

The New Meeting page is displayed.

Step 4 Enter the meeting details, such as the meeting ID to define your own, date, time, and meeting duration.

Step 5 (Optional) Click Recurrence to make this a recurring meeting and set your recurrence pattern.

Step 6 Choose Cisco Unified MeetingPlace as the web conference provider.

Step 7 Choose one of the following meeting templates:

Collaborative

Presentation

Webinar

Step 8 (Optional) If you are inviting participants who will be attending from outside your private corporate network, choose Yes for the Allow External Web Participants parameter.


Note This parameter appears only if your deployment is configured for external access.


Step 9 Add invitees.

Step 10 (Optional) Click Attachments/Recordings and add any documents or meeting comments that you want attached to the meeting.

Step 11 (Optional) Click More Options to modify your meeting options.

Step 12 (Optional) Click Account to modify your meeting preferences.

Step 13 Click Schedule on the New Meeting page.

Cisco Unified MeetingPlace will send meeting notifications to all invited participants if the system administrator has enabled that feature.